From 7bb2962f94944bbf5e0296ec815acc271c96717b Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 12:18:41 -0400
Subject: [PATCH 01/30] consent preparation
---
.gitignore | 3 +
GUIDE.md | 425 ++++++++++++++++++
NOTES.md | 9 +
PLAN.md | 392 ++++++++++++++++
README.md | 6 +
REQUIREMENTS.md | 49 ++
server/README.md | 22 +
server/reflector/db/transcripts.py | 2 +-
...erebyEmbed.tsx => WherebyWebinarEmbed.tsx} | 4 +-
www/app/webinars/[title]/page.tsx | 2 +-
10 files changed, 911 insertions(+), 3 deletions(-)
create mode 100644 GUIDE.md
create mode 100644 NOTES.md
create mode 100644 PLAN.md
create mode 100644 REQUIREMENTS.md
rename www/app/lib/{WherebyEmbed.tsx => WherebyWebinarEmbed.tsx} (90%)
diff --git a/.gitignore b/.gitignore
index e705c6b7..722ac817 100644
--- a/.gitignore
+++ b/.gitignore
@@ -5,3 +5,6 @@ server/exportdanswer
.vercel
.env*.local
dump.rdb
+.yarn
+ngrok.log
+.claude/settings.local.json
\ No newline at end of file
diff --git a/GUIDE.md b/GUIDE.md
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+++ b/GUIDE.md
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+# Codebase Review Guide: Audio Storage Consent Implementation
+
+This guide walks through the relevant parts of the codebase for implementing the audio storage consent flow. **Important**: This implementation works with post-processing deletion, not real-time recording control, due to Whereby integration constraints.
+
+## System Reality: Recording Detection Constraints
+
+**Critical Understanding**:
+- **No real-time recording detection** - System only discovers recordings after they complete via SQS polling (60+ second delay)
+- **Cannot stop recordings in progress** - Whereby controls recording entirely based on room configuration
+- **Limited webhooks** - Only `room.client.joined/left` events available, no recording events
+- **Post-processing intervention only** - Can only mark recordings for deletion during SQS processing
+
+## 1. Current Consent Implementation (TO BE REMOVED)
+
+### File: `www/app/[roomName]/page.tsx`
+**Purpose:** Room entry page with blocking consent dialog
+
+**Key Areas:**
+- **Line 24:** `const [consentGiven, setConsentGiven] = useState(null);`
+- **Lines 34-36:** `handleConsent` function that sets consent state
+- **Lines 80-124:** Consent UI blocking room entry
+- **Line 80:** `if (!isAuthenticated && !consentGiven)` - blocking condition
+
+**Current Logic:**
+```typescript
+// Lines 99-111: Consent request UI
+{consentGiven === null ? (
+ <>
+
+ This meeting may be recorded. Do you consent to being recorded?
+
+
+
+
+
+ >
+) : (
+ // Lines 114-120: Rejection message
+ You cannot join the meeting without consenting...
+)}
+```
+
+**What to Change:** Remove entire consent blocking logic, allow direct room entry.
+
+---
+
+## 2. Whereby Integration Reality
+
+### File: `www/app/[roomName]/page.tsx`
+**Purpose:** Main room page where video call happens via whereby-embed
+
+**Key Whereby Integration:**
+- **Line 129:** `` element - this IS the video call
+- **Lines 26-28:** Room URL from meeting API
+- **Lines 48-57:** Event listeners for whereby events
+
+**What Happens:**
+1. `useRoomMeeting()` calls backend to create/get Whereby meeting
+2. Whereby automatically records based on room `recording_trigger` configuration
+3. **NO real-time recording status** - system doesn't know when recording starts/stops
+
+### File: `www/app/[roomName]/useRoomMeeting.tsx`
+**Purpose:** Creates or retrieves Whereby meeting for room
+
+**Key Flow:**
+- **Line 48:** Calls `v1RoomsCreateMeeting({ roomName })`
+- **Lines 49-52:** Returns meeting with `room_url` and `host_room_url`
+- Meeting includes recording configuration from room settings
+
+**What to Add:** Consent dialog overlay on the whereby-embed - always ask for consent regardless of meeting configuration (simplified approach).
+
+---
+
+## 3. Recording Discovery System (POST-PROCESSING ONLY)
+
+### File: `server/reflector/worker/process.py`
+**Purpose:** Discovers recordings after they complete via SQS polling
+
+**Key Areas:**
+- **Lines 24-62:** `process_messages()` - polls SQS every 60 seconds
+- **Lines 66-133:** `process_recording()` - processes discovered recording files
+- **Lines 69-71:** Extracts meeting info from S3 object key format
+
+**Current Discovery Flow:**
+```python
+# Lines 69-71: Parse S3 object key
+room_name = f"/{object_key[:36]}" # First 36 chars = room GUID
+recorded_at = datetime.fromisoformat(object_key[37:57]) # Timestamp
+
+# Lines 73-74: Link to meeting
+meeting = await meetings_controller.get_by_room_name(room_name)
+room = await rooms_controller.get_by_id(meeting.room_id)
+```
+
+**What to Add:** Consent checking after transcript processing - always create transcript first, then delete only audio files if consent denied.
+
+### File: `server/reflector/worker/app.py`
+**Purpose:** Celery task scheduling
+
+**Key Schedule:**
+- **Lines 26-29:** `process_messages` runs every 60 seconds
+- **Lines 30-33:** `process_meetings` runs every 60 seconds to check meeting status
+
+**Reality:** consent must be requested during the meeting, not based on recording detection.
+
+---
+
+## 4. Meeting-Based Consent Timing
+
+### File: `server/reflector/views/whereby.py`
+**Purpose:** Whereby webhook handler - receives participant join/leave events
+
+**Key Areas:**
+- **Lines 69-72:** Handles `room.client.joined` and `room.client.left` events
+- **Line 71:** Updates `num_clients` count in meeting record
+
+**Current Logic:**
+```python
+# Lines 69-72: Participant tracking
+if event.type in ["room.client.joined", "room.client.left"]:
+ await meetings_controller.update_meeting(
+ meeting.id, num_clients=event.data["numClients"]
+ )
+```
+
+**What to Add:** ALWAYS ask for consent - no triggers, no conditions. Simple list field to track who denied consent.
+
+### File: `server/reflector/db/meetings.py`
+**Purpose:** Meeting database model and recording configuration
+
+**Key Recording Config:**
+- **Lines 56-59:** Recording trigger options:
+ - `"automatic"` - Recording starts immediately
+ - `"automatic-2nd-participant"` (default) - Recording starts when 2nd person joins
+ - `"prompt"` - Manual recording start
+ - `"none"` - No recording
+
+**Current Meeting Model:**
+```python
+# Lines 56-59: Recording configuration
+recording_type: Literal["none", "local", "cloud"] = "cloud"
+recording_trigger: Literal[
+ "none", "prompt", "automatic", "automatic-2nd-participant"
+] = "automatic-2nd-participant"
+```
+
+**What to Add:** Dictionary field `participant_consent_responses: dict[str, bool]` in Meeting model to store {user_id: true/false}. ALWAYS ask for consent - no complex logic.
+
+---
+
+## 5. Consent Implementation (NO WebSockets Needed)
+
+**Consent is meeting-level, not transcript-level** - WebSocket events are for transcript processing, not consent.
+
+### Simple Consent Flow:
+1. **Frontend**: Show consent dialog when meeting loads
+2. **User Response**: Direct API call to `/meetings/{meeting_id}/consent`
+3. **Backend**: Store response in meeting record
+4. **SQS Processing**: Check consent during recording processing
+
+**No WebSocket events needed** - consent is a simple API interaction, not real-time transcript data.
+
+---
+
+## 4. Backend WebSocket System
+
+### File: `server/reflector/views/transcripts_websocket.py`
+**Purpose:** Server-side WebSocket endpoint for real-time events
+
+**Key Areas:**
+- **Lines 19-55:** `transcript_events_websocket` function
+- **Line 32:** Room ID format: `room_id = f"ts:{transcript_id}"`
+- **Lines 37-44:** Initial event sending to new connections
+- **Lines 42-43:** Filtering events: `if name in ("TRANSCRIPT", "STATUS"): continue`
+
+**Current Flow:**
+1. WebSocket connects to `/transcripts/{transcript_id}/events`
+2. Server adds user to Redis room `ts:{transcript_id}`
+3. Server sends historical events (except TRANSCRIPT/STATUS)
+4. Server waits for new events via Redis pub/sub
+
+**What to Add:** Handle new consent events in the message flow.
+
+### File: `server/reflector/ws_manager.py`
+**Purpose:** Redis pub/sub WebSocket management
+
+**Key Areas:**
+- **Lines 61-99:** `WebsocketManager` class
+- **Lines 78-79:** `send_json` method for broadcasting
+- **Lines 88-98:** `_pubsub_data_reader` for distributing messages
+
+**Broadcasting Pattern:**
+```python
+# Line 78: How to broadcast to all users in a room
+async def send_json(self, room_id: str, message: dict) -> None:
+ await self.pubsub_client.send_json(room_id, message)
+```
+
+**What to Use:** This system for broadcasting consent requests and responses.
+
+---
+
+## 5. Database Models and Migrations
+
+### File: `server/reflector/db/transcripts.py`
+**Purpose:** Transcript database model and controller
+
+**Key Areas:**
+- **Lines 28-73:** `transcripts` SQLAlchemy table definition
+- **Lines 149-172:** `Transcript` Pydantic model
+- **Lines 304-614:** `TranscriptController` class with database operations
+
+**Current Schema Fields:**
+```python
+# Lines 31-72: Key existing columns
+sqlalchemy.Column("id", sqlalchemy.String, primary_key=True),
+sqlalchemy.Column("status", sqlalchemy.String),
+sqlalchemy.Column("duration", sqlalchemy.Integer),
+sqlalchemy.Column("locked", sqlalchemy.Boolean),
+sqlalchemy.Column("audio_location", sqlalchemy.String, server_default="local"),
+# ... more columns
+```
+
+**Audio File Management:**
+- **Lines 225-230:** Audio file path properties
+- **Lines 252-284:** `get_audio_url` method for accessing audio
+- **Lines 554-571:** `move_mp3_to_storage` for cloud storage
+
+**What to Add:** New columns for consent tracking and deletion marking.
+
+### File: `server/migrations/versions/b9348748bbbc_reviewed.py`
+**Purpose:** Example migration pattern for adding boolean columns
+
+**Pattern:**
+```python
+# Lines 20-23: Adding boolean column with default
+def upgrade() -> None:
+ op.add_column('transcript', sa.Column('reviewed', sa.Boolean(),
+ server_default=sa.text('0'), nullable=False))
+
+def downgrade() -> None:
+ op.drop_column('transcript', 'reviewed')
+```
+
+**What to Follow:** This pattern for adding consent columns.
+
+---
+
+## 6. API Endpoint Patterns
+
+### File: `server/reflector/views/transcripts.py`
+**Purpose:** REST API endpoints for transcript operations
+
+**Key Areas:**
+- **Lines 29-30:** Router setup: `router = APIRouter()`
+- **Lines 70-85:** `CreateTranscript` and `UpdateTranscript` models
+- **Lines 122-135:** Example POST endpoint: `transcripts_create`
+
+**Endpoint Pattern:**
+```python
+# Lines 122-135: Standard endpoint structure
+@router.post("/transcripts", response_model=GetTranscript)
+async def transcripts_create(
+ info: CreateTranscript,
+ user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+ user_id = user["sub"] if user else None
+ return await transcripts_controller.add(...)
+```
+
+**Authentication Pattern:**
+- **Line 125:** Optional user authentication dependency
+- **Line 127:** Extract user ID: `user_id = user["sub"] if user else None`
+
+**What to Follow:** This pattern for new consent endpoint.
+
+---
+
+## 7. Live Pipeline System
+
+### File: `server/reflector/pipelines/main_live_pipeline.py`
+**Purpose:** Real-time processing pipeline during recording
+
+**Key Areas:**
+- **Lines 80-96:** `@broadcast_to_sockets` decorator for WebSocket events
+- **Lines 98-104:** `@get_transcript` decorator for database access
+- **Line 56:** WebSocket manager import: `from reflector.ws_manager import get_ws_manager`
+
+**Event Broadcasting Pattern:**
+```python
+# Lines 80-95: Decorator for broadcasting events
+def broadcast_to_sockets(func):
+ async def wrapper(self, *args, **kwargs):
+ resp = await func(self, *args, **kwargs)
+ if resp is None:
+ return
+ await self.ws_manager.send_json(
+ room_id=self.ws_room_id,
+ message=resp.model_dump(mode="json"),
+ )
+ return wrapper
+```
+
+---
+
+## 8. Modal/Dialog Patterns
+
+### File: `www/app/(app)/transcripts/[transcriptId]/shareModal.tsx`
+**Purpose:** Example modal implementation using fixed overlay
+
+**Key Areas:**
+- **Lines 105-176:** Modal implementation using `fixed inset-0` overlay
+- **Lines 107-108:** Overlay styling: `fixed inset-0 bg-gray-600 bg-opacity-50`
+- **Lines 152-170:** Button patterns for actions
+
+**Modal Structure:**
+```typescript
+// Lines 105-109: Modal overlay and container
+
+ {props.show && (
+
+
+ // Modal content...
+
+
+ )}
+
+```
+
+### File: `www/app/(app)/transcripts/shareAndPrivacy.tsx`
+**Purpose:** Example using Chakra UI Modal components
+
+**Key Areas:**
+- **Lines 10-16:** Chakra UI Modal imports
+- **Lines 86-100:** Chakra Modal structure
+
+**Chakra Modal Pattern:**
+```typescript
+// Lines 86-94: Chakra UI Modal structure
+ setShowModal(false)} size={"xl"}>
+
+
+ Share
+
+ // Modal content...
+
+
+
+```
+
+**What to Choose:** Either pattern works - fixed overlay for simple cases, Chakra UI for consistent styling.
+
+---
+
+## 9. Audio File Management
+
+### File: `server/reflector/db/transcripts.py`
+**Purpose:** Audio file storage and access
+
+**Key Methods:**
+- **Lines 225-230:** File path properties
+ - `audio_wav_filename`: Local WAV file path
+ - `audio_mp3_filename`: Local MP3 file path
+ - `storage_audio_path`: Cloud storage path
+- **Lines 252-284:** `get_audio_url()` - Generate access URL
+- **Lines 554-571:** `move_mp3_to_storage()` - Move to cloud
+- **Lines 572-580:** `download_mp3_from_storage()` - Download from cloud
+
+**File Path Properties:**
+```python
+# Lines 225-230: Audio file locations
+@property
+def audio_wav_filename(self):
+ return self.data_path / "audio.wav"
+
+@property
+def audio_mp3_filename(self):
+ return self.data_path / "audio.mp3"
+```
+
+**Storage Logic:**
+- **Line 253:** Local files: `if self.audio_location == "local"`
+- **Line 255:** Cloud storage: `elif self.audio_location == "storage"`
+
+**What to Modify:** Add deletion logic and update `get_audio_url` to handle deleted files.
+
+---
+
+## 10. Review Checklist
+
+Before implementing, manually review these areas with the **meeting-based consent** approach:
+
+### Frontend Changes
+- [ ] **Room Entry**: Remove consent blocking in `www/app/[roomName]/page.tsx:80-124`
+- [ ] **Meeting UI**: Add consent dialog overlay on `whereby-embed` in `www/app/[roomName]/page.tsx:126+`
+- [ ] **Meeting Hook**: Update `www/app/[roomName]/useRoomMeeting.tsx` to provide meeting data for consent
+- [ ] **WebSocket Events**: Add consent event handlers (meeting-based, not transcript-based)
+- [ ] **User Identification**: Add browser fingerprinting for anonymous users
+
+### Backend Changes - Meeting Scope
+- [ ] **Database**: Create `meeting_consent` table migration following `server/migrations/versions/b9348748bbbc_reviewed.py` pattern
+- [ ] **Meeting Model**: Add consent tracking in `server/reflector/db/meetings.py`
+- [ ] **Recording Model**: Add deletion flags in `server/reflector/db/recordings.py`
+- [ ] **API**: Add meeting consent endpoint in `server/reflector/views/meetings.py`
+- [ ] **Whereby Webhook**: Update `server/reflector/views/whereby.py` to trigger consent based on participant count
+- [ ] **SQS Processing**: Update `server/reflector/worker/process.py` to check consent before processing recordings
+
+### Critical Integration Points
+- [ ] **Consent Timing**: ALWAYS ask for consent - no conditions, no triggers, no participant count checks
+- [ ] **SQS Processing**: Always create transcript first, then delete only audio files if consent denied
+- [ ] **Meeting Scoping**: All consent tracking uses `meeting_id`, not `room_id` (rooms are reused)
+- [ ] **Post-Processing Only**: No real-time recording control - all intervention happens during SQS processing
+
+### Testing Strategy
+- [ ] **Multiple Participants**: Test consent collection from multiple users in same meeting
+- [ ] **Room Reuse**: Verify consent doesn't affect other meetings in same room
+- [ ] **Recording Triggers**: Test different `recording_trigger` configurations
+- [ ] **SQS Deletion**: Verify recordings are deleted from S3 when consent denied
+- [ ] **Timing Edge Cases**: Test consent given after recording already started
+
+**Reality Check**: This implementation works with **post-processing deletion only**. We cannot stop recordings in progress or detect exactly when they start. Consent timing is estimated based on meeting configuration and participant events.
\ No newline at end of file
diff --git a/NOTES.md b/NOTES.md
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--- /dev/null
+++ b/NOTES.md
@@ -0,0 +1,9 @@
+frontend explicitly calls backend to create meeting. upsert semantic (meeting gets "stale" somehow - how?)
+frontend only listens for users own "leave" event to redirect away
+how do we know it starts recording? meeting has different meeting configurations. to simplify, probably show the consent ALWAYS
+Q: how S3 and SQS gets filled? by what system?
+
+
+we have meeting entity, we have users. let's always ask users for consent in an overlay and send this to server to attach to the meeting entity, if we have it
+
+- consent endpoint
\ No newline at end of file
diff --git a/PLAN.md b/PLAN.md
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+++ b/PLAN.md
@@ -0,0 +1,392 @@
+# Audio Storage Consent Implementation Plan
+
+## Overview
+Move consent from room entry to during recording, asking specifically about audio storage while allowing transcription to continue regardless of response.
+
+## Implementation Phases
+
+### Phase 1: Database Schema Changes
+
+**Meeting Consent Table:** `server/migrations/versions/[timestamp]_add_meeting_consent_table.py`
+
+Create new table for meeting-scoped consent (rooms are reused, consent is per-meeting):
+
+```python
+def upgrade() -> None:
+ op.create_table('meeting_consent',
+ sa.Column('id', sa.String(), nullable=False),
+ sa.Column('meeting_id', sa.String(), nullable=False),
+ sa.Column('user_identifier', sa.String(), nullable=False), # IP, session, or user ID
+ sa.Column('consent_given', sa.Boolean(), nullable=False),
+ sa.Column('consent_timestamp', sa.DateTime(), nullable=False),
+ sa.PrimaryKeyConstraint('id'),
+ sa.ForeignKeyConstraint(['meeting_id'], ['meeting.id']),
+ )
+```
+
+**Update Models:** `server/reflector/db/meetings.py` and `server/reflector/db/recordings.py`
+
+```python
+# New model for meeting consent
+class MeetingConsent(BaseModel):
+ id: str = Field(default_factory=generate_uuid4)
+ meeting_id: str
+ user_identifier: str
+ consent_given: bool
+ consent_timestamp: datetime
+ user_agent: str | None = None
+```
+
+### Phase 2: Backend API Changes
+
+**New Consent Endpoint:** `server/reflector/views/meetings.py`
+
+Meeting-based consent endpoint (since consent is per meeting session):
+
+```python
+class MeetingConsentRequest(BaseModel):
+ consent_given: bool
+ user_identifier: str # IP, session ID, or user ID
+
+@router.post("/meetings/{meeting_id}/consent")
+async def meeting_audio_consent(
+ meeting_id: str,
+ request: MeetingConsentRequest,
+ user_request: Request,
+):
+ meeting = await meetings_controller.get_by_id(meeting_id)
+ if not meeting:
+ raise HTTPException(status_code=404, detail="Meeting not found")
+
+ # Store consent in meeting_consent table
+ consent = MeetingConsent(
+ meeting_id=meeting_id,
+ user_identifier=request.user_identifier,
+ consent_given=request.consent_given,
+ consent_timestamp=datetime.utcnow(),
+ user_agent=user_request.headers.get("user-agent")
+ )
+
+ await meeting_consent_controller.create(consent)
+
+ # Broadcast consent event via WebSocket to room participants
+ ws_manager = get_ws_manager()
+ await ws_manager.send_json(
+ room_id=f"meeting:{meeting_id}",
+ message={
+ "event": "CONSENT_RESPONSE",
+ "data": {
+ "meeting_id": meeting_id,
+ "consent_given": request.consent_given,
+ "user_identifier": request.user_identifier
+ }
+ }
+ )
+
+ return {"status": "success", "consent_id": consent.id}
+```
+
+### Phase 3: WebSocket Event System
+
+**Consent Communication:** Use direct API calls instead of WebSocket events
+
+Since consent is meeting-level (not transcript-level), use direct API calls:
+- Frontend shows consent dialog immediately when meeting loads
+- User response sent directly to `/meetings/{meeting_id}/consent` endpoint
+- No need for new WebSocket events - keep it simple
+
+**Consent Request:** ALWAYS ask - no conditions
+
+```ts
+# Frontend: Show consent dialog immediately when meeting loads
+useEffect(() => {
+ if (meeting?.id) {
+ // ALWAYS show consent dialog - no conditions
+ showConsentDialog(meeting.id);
+ }
+}, [meeting?.id]);
+
+# Backend: Consent storage in meeting record
+# Add to Meeting model:
+participant_consent_responses: dict[str, bool] = Field(default_factory=dict) # {user_id: true/false}
+```
+
+**Simple Consent Storage:** Track participant responses
+
+```python
+# Update Meeting model to include:
+participant_consent_responses: dict[str, bool] = Field(default_factory=dict)
+
+# Note that it must not be possible to call /consent on already finished meeting.
+# Consent endpoint stores the response:
+@router.post("/meetings/{meeting_id}/consent")
+async def meeting_audio_consent(meeting_id: str, request: MeetingConsentRequest):
+ meeting = await meetings_controller.get_by_id(meeting_id)
+
+ # Store the consent response (true/false)
+ # Only store if they actually clicked something
+ consent_responses = meeting.participant_consent_responses or {}
+ consent_responses[request.user_identifier] = request.consent_given
+
+ await meetings_controller.update_meeting(
+ meeting_id, participant_consent_responses=consent_responses
+ )
+
+ return {"status": "success"}
+```
+
+### Phase 4: Frontend Changes
+
+**Remove Room Entry Consent:** `www/app/[roomName]/page.tsx`
+
+Remove lines 24, 34-36, 80-124:
+```typescript
+// Remove these lines:
+const [consentGiven, setConsentGiven] = useState(null);
+const handleConsent = (consent: boolean) => { setConsentGiven(consent); };
+// Remove entire consent UI block (lines 80-124)
+
+// Simplify render condition:
+if (!isAuthenticated) {
+ // Show loading or direct room entry, no consent check
+}
+```
+
+**Add Consent Dialog Component:** `www/app/(app)/transcripts/components/AudioConsentDialog.tsx`
+
+Based on `shareModal.tsx` patterns:
+
+```typescript
+interface AudioConsentDialogProps {
+ isOpen: boolean;
+ onClose: () => void;
+ onConsent: (given: boolean) => void;
+}
+
+const AudioConsentDialog = ({ isOpen, onClose, onConsent }: AudioConsentDialogProps) => {
+ return (
+
+
+
+ Audio Storage Consent
+
+
+ Do you consent to storing this audio recording?
+ The transcript will be generated regardless of your choice.
+
+
+
+
+
+
+
+
+ );
+};
+```
+
+**Update Recording Interface:** `www/app/(app)/transcripts/[transcriptId]/record/page.tsx`
+
+Add consent dialog state and handling:
+
+```typescript
+const [showConsentDialog, setShowConsentDialog] = useState(false);
+const [consentStatus, setConsentStatus] = useState('');
+
+// Add to existing WebSocket event handlers
+const handleConsentRequest = () => {
+ setShowConsentDialog(true);
+};
+
+const handleConsentResponse = async (consentGiven: boolean) => {
+ // Call API endpoint
+ await api.v1TranscriptAudioConsent({
+ transcriptId: details.params.transcriptId,
+ requestBody: { consent_given: consentGiven }
+ });
+ setShowConsentDialog(false);
+ setConsentStatus(consentGiven ? 'given' : 'denied');
+};
+```
+
+
+### Phase 5: SQS Processing Integration
+
+**Consent Check During Recording Processing:** `server/reflector/worker/process.py`
+
+Update `process_recording()` to check consent before processing:
+
+```python
+@shared_task
+@asynctask
+async def process_recording(bucket_name: str, object_key: str):
+ logger.info("Processing recording: %s/%s", bucket_name, object_key)
+
+ # Extract meeting info from S3 object key
+ room_name = f"/{object_key[:36]}"
+ recorded_at = datetime.fromisoformat(object_key[37:57])
+
+ meeting = await meetings_controller.get_by_room_name(room_name)
+
+
+ recording = await recordings_controller.get_by_object_key(bucket_name, object_key)
+ if not recording:
+ recording = await recordings_controller.create(
+ Recording(
+ bucket_name=bucket_name,
+ object_key=object_key,
+ recorded_at=recorded_at,
+ meeting_id=meeting.id
+ )
+ )
+
+ # ALWAYS create transcript first (regardless of consent)
+ transcript = await transcripts_controller.get_by_recording_id(recording.id)
+ if transcript:
+ await transcripts_controller.update(transcript, {"topics": []})
+ else:
+ transcript = await transcripts_controller.add(
+ "", source_kind=SourceKind.ROOM, source_language="en",
+ target_language="en", user_id=room.user_id,
+ recording_id=recording.id, share_mode="public"
+ )
+
+ # Process transcript normally (transcription, topics, summaries)
+ _, extension = os.path.splitext(object_key)
+ upload_filename = transcript.data_path / f"upload{extension}"
+ # ... continue with full transcript processing ...
+ # Check if any participant denied consent (check dict values)
+ consent_responses = meeting.participant_consent_responses or {}
+ should_delete = any(consent is False for consent in consent_responses.values())
+ # AFTER transcript processing is complete, delete audio if consent denied
+ if should_delete:
+ logger.info(f"Deleting audio files for {object_key} due to consent denial")
+ await delete_audio_files_only(transcript, bucket_name, object_key)
+
+```
+
+**Audio Deletion Function (AFTER transcript processing):**
+
+```python
+async def delete_audio_files_only(transcript: Transcript, bucket_name: str, object_key: str):
+ """Delete ONLY audio files from all locations, keep transcript data"""
+
+ try:
+ # 1. Delete original Whereby recording from S3
+ s3_whereby = boto3.client(
+ "s3",
+ aws_access_key_id=settings.AWS_WHEREBY_ACCESS_KEY_ID,
+ aws_secret_access_key=settings.AWS_WHEREBY_ACCESS_KEY_SECRET,
+ )
+ s3_whereby.delete_object(Bucket=bucket_name, Key=object_key)
+ logger.info(f"Deleted original Whereby recording: {bucket_name}/{object_key}")
+
+ # 2. Delete processed audio from transcript storage S3 bucket
+ if transcript.audio_location == "storage":
+ storage = get_storage()
+ await storage.delete_file(transcript.storage_audio_path)
+ logger.info(f"Deleted processed audio from storage: {transcript.storage_audio_path}")
+
+ # 3. Delete local audio files (if any remain)
+ transcript.audio_mp3_filename.unlink(missing_ok=True)
+ transcript.audio_wav_filename.unlink(missing_ok=True)
+ (transcript.data_path / "upload.mp4").unlink(missing_ok=True)
+
+ # 4. Update transcript to reflect audio deletion (keep all other data)
+ await transcripts_controller.update(transcript, {
+ 'audio_location_deleted': True
+ })
+
+ logger.info(f"Deleted all audio files for transcript {transcript.id}, kept transcript data")
+
+ except Exception as e:
+ logger.error(f"Failed to delete audio files for {object_key}: {str(e)}")
+```
+
+**Meeting Consent Controller:** `server/reflector/db/meeting_consent.py`
+
+
+```python
+class MeetingConsentController:
+ async def create(self, consent: MeetingConsent):
+ query = meeting_consent.insert().values(**consent.model_dump())
+ await database.execute(query)
+ return consent
+
+ async def get_by_meeting_id(self, meeting_id: str) -> list[MeetingConsent]:
+ query = meeting_consent.select().where(meeting_consent.c.meeting_id == meeting_id)
+ results = await database.fetch_all(query)
+ return [MeetingConsent(**result) for result in results]
+
+ async def has_any_denial(self, meeting_id: str) -> bool:
+ """Check if any participant denied consent for this meeting"""
+ query = meeting_consent.select().where(
+ meeting_consent.c.meeting_id == meeting_id,
+ meeting_consent.c.consent_given == False
+ )
+ result = await database.fetch_one(query)
+ return result is not None
+```
+
+### Phase 6: Testing Strategy
+
+**Unit Tests:**
+- Test consent API endpoint
+- Test WebSocket event broadcasting
+- Test audio deletion logic
+- Test consent status tracking
+
+**Integration Tests:**
+- Test full consent flow during recording
+- Test multiple participants consent handling
+- Test recording continuation regardless of consent
+- Test audio file cleanup
+
+**Manual Testing:**
+- Join room without consent (should work)
+- Receive consent request during recording
+- Verify transcription continues regardless of consent choice
+- Verify audio deletion when consent denied
+- Verify audio preservation when consent given
+
+### Phase 7: Deployment Considerations
+
+**Database Migration:**
+```bash
+# Run migration
+alembic upgrade head
+```
+
+**Rollback Plan:**
+- Keep old consent logic in feature flag
+- Database migration includes downgrade function
+- Frontend can toggle between old/new consent flows
+
+**Monitoring:**
+- Track consent request rates
+- Monitor audio deletion operations
+- Alert on consent-related errors
+
+## Implementation Order
+
+1. **Database migration** - Foundation for all changes
+2. **Backend API endpoints** - Core consent handling logic
+3. **WebSocket event system** - Real-time consent communication
+4. **Remove room entry consent** - Unblock room joining
+5. **Add recording consent dialog** - New consent UI
+6. **Audio deletion logic** - Cleanup mechanism
+7. **Testing and deployment** - Validation and rollout
+
+## Risk Mitigation
+
+- **Feature flags** for gradual rollout
+- **Comprehensive logging** for consent operations
+- **Rollback plan** if consent flow breaks
+- **Audio file backup** before deletion (configurable)
+- **Legal review** of consent language and timing
+
+This plan maintains backward compatibility while implementing the new consent flow without interrupting core recording functionality.
\ No newline at end of file
diff --git a/README.md b/README.md
index 2a5600ce..2a395026 100644
--- a/README.md
+++ b/README.md
@@ -72,6 +72,12 @@ Start with `cd www`.
### Installation
+**Note**: This project requires Node.js v20.18.1 to maintain yarn.lock compatibility. If using `n` for Node version management:
+
+```bash
+n 20.18.1
+```
+
To install the application, run:
```bash
diff --git a/REQUIREMENTS.md b/REQUIREMENTS.md
new file mode 100644
index 00000000..5f9e4f93
--- /dev/null
+++ b/REQUIREMENTS.md
@@ -0,0 +1,49 @@
+# Audio Storage Consent Flow Requirements
+
+## Current Problem
+- Users must consent to recording **before** joining room
+- Consent blocks room entry at `/app/[roomName]/page.tsx:80-124`
+- Users cannot participate without prior consent
+
+## System Reality: Recording Detection Constraints
+- **No real-time recording detection**: System only discovers recordings after they complete (60+ second SQS delay)
+- **Cannot stop recordings**: Whereby controls recording entirely based on room configuration
+- **Limited webhook events**: Only `room.client.joined/left` available, no recording webhooks
+- **Post-processing only**: Can only mark recordings for deletion during transcript processing
+
+## Required Changes
+
+### 1. Remove Pre-Entry Consent Blocking
+- **Remove** consent dialog from room entry page
+- Allow immediate room joining without consent check
+
+### 2. Request Audio Storage Consent During Meeting Session
+- Ask during meeting: **"Do you consent to storing this audio recording?"**
+- **Timing**: ALWAYS ask - no conditions, no participant count checks, no configuration checks
+- **Scope**: Per meeting session (`meeting_id`), not per room (rooms are reused)
+- **Storage**: Dictionary of participants with their consent responses {user_id: true/false} in meeting record
+
+### 3. Handle Consent Responses
+- **If ANY participant denies consent:** Mark recording for deletion during post-processing
+- **If ALL participants consent:** Keep audio file as normal
+- **Always:** Continue meeting, recording, and transcription (cannot be interrupted)
+
+### 4. Audio Deletion Logic
+- **Always**: Create transcript, topics, summaries, waveforms first
+- **Then**: If consent denied, delete only audio files (`upload.mp4`, `audio.mp3`, `audio.wav`)
+- **Keep**: All transcript data, topics, summaries, waveforms (audio content is transcribed)
+- **Scope**: Only affects specific meeting's audio files, not other sessions in same room
+
+## Recording Trigger Context
+Whereby recording starts based on room configuration:
+- `"automatic-2nd-participant"` (default): Recording starts when 2nd person joins
+- `"automatic"`: Recording starts immediately when meeting begins
+- `"prompt"`: Manual recording start (host control)
+- `"none"`: No recording
+
+## Success Criteria
+- Users join rooms without barriers
+- Audio storage consent requested during meeting (estimated timing)
+- Post-processing checks consent and deletes audio if denied
+- Transcription and analysis unaffected by consent choice
+- Multiple meeting sessions in same room handled independently
\ No newline at end of file
diff --git a/server/README.md b/server/README.md
index e69de29b..74675085 100644
--- a/server/README.md
+++ b/server/README.md
@@ -0,0 +1,22 @@
+## AWS S3/SQS usage clarification
+
+Whereby.com uploads recordings directly to our S3 bucket when meetings end.
+
+SQS Queue (AWS_PROCESS_RECORDING_QUEUE_URL)
+
+Filled by: AWS S3 Event Notifications
+
+The S3 bucket is configured to send notifications to our SQS queue when new objects are created. This is standard AWS infrastructure - not in our codebase.
+
+AWS S3 → SQS Event Configuration:
+- Event Type: s3:ObjectCreated:*
+- Filter: *.mp4 files
+- Destination: Our SQS queue
+
+Our System's Role
+
+Polls SQS every 60 seconds via /server/reflector/worker/process.py:24-62:
+
+# Every 60 seconds, check for new recordings
+sqs = boto3.client("sqs", ...)
+response = sqs.receive_message(QueueUrl=queue_url, ...)
diff --git a/server/reflector/db/transcripts.py b/server/reflector/db/transcripts.py
index b9ffe0d2..5953fe0b 100644
--- a/server/reflector/db/transcripts.py
+++ b/server/reflector/db/transcripts.py
@@ -542,7 +542,7 @@ class TranscriptController:
topic: TranscriptTopic,
) -> TranscriptEvent:
"""
- Append an event to a transcript
+ Upsert topics to a transcript
"""
transcript.upsert_topic(topic)
await self.update(
diff --git a/www/app/lib/WherebyEmbed.tsx b/www/app/lib/WherebyWebinarEmbed.tsx
similarity index 90%
rename from www/app/lib/WherebyEmbed.tsx
rename to www/app/lib/WherebyWebinarEmbed.tsx
index 6a7df0c7..94ce5d53 100644
--- a/www/app/lib/WherebyEmbed.tsx
+++ b/www/app/lib/WherebyWebinarEmbed.tsx
@@ -8,9 +8,11 @@ interface WherebyEmbedProps {
onLeave?: () => void;
}
-export default function WherebyEmbed({ roomUrl, onLeave }: WherebyEmbedProps) {
+// currently used for webinars only
+export default function WherebyWebinarEmbed({ roomUrl, onLeave }: WherebyEmbedProps) {
const wherebyRef = useRef(null);
+ // TODO extract common toast logic / styles to be used by consent toast on normal rooms
const toast = useToast();
useEffect(() => {
if (roomUrl && !localStorage.getItem("recording-notice-dismissed")) {
diff --git a/www/app/webinars/[title]/page.tsx b/www/app/webinars/[title]/page.tsx
index 914bd4c4..cc798e15 100644
--- a/www/app/webinars/[title]/page.tsx
+++ b/www/app/webinars/[title]/page.tsx
@@ -5,7 +5,7 @@ import Image from "next/image";
import { notFound } from "next/navigation";
import useRoomMeeting from "../../[roomName]/useRoomMeeting";
import dynamic from "next/dynamic";
-const WherebyEmbed = dynamic(() => import("../../lib/WherebyEmbed"), {
+const WherebyEmbed = dynamic(() => import("../../lib/./WherebyWebinarEmbed"), {
ssr: false,
});
import { FormEvent } from "react";
From b85338754e179f00f5a8f209bd20607b375e6a6c Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 12:53:19 -0400
Subject: [PATCH 02/30] hydration mismatch warning
---
.gitignore | 4 +-
PLAN.md | 6 +-
compose.yml | 4 +-
www/app/(app)/transcripts/new/page.tsx | 50 +-
www/app/(app)/transcripts/useAudioDevice.ts | 9 +
www/yarn.lock | 18911 +++++++++++-------
6 files changed, 11270 insertions(+), 7714 deletions(-)
diff --git a/.gitignore b/.gitignore
index 722ac817..18c9ce2b 100644
--- a/.gitignore
+++ b/.gitignore
@@ -7,4 +7,6 @@ server/exportdanswer
dump.rdb
.yarn
ngrok.log
-.claude/settings.local.json
\ No newline at end of file
+.claude/settings.local.json
+restart-dev.sh
+backend-output.log
\ No newline at end of file
diff --git a/PLAN.md b/PLAN.md
index ddf5bf04..d33a3e5b 100644
--- a/PLAN.md
+++ b/PLAN.md
@@ -389,4 +389,8 @@ alembic upgrade head
- **Audio file backup** before deletion (configurable)
- **Legal review** of consent language and timing
-This plan maintains backward compatibility while implementing the new consent flow without interrupting core recording functionality.
\ No newline at end of file
+This plan maintains backward compatibility while implementing the new consent flow without interrupting core recording functionality.
+
+## Extra notes
+
+Room creator must not be asked for consent
\ No newline at end of file
diff --git a/compose.yml b/compose.yml
index 0f1526a0..c9c59927 100644
--- a/compose.yml
+++ b/compose.yml
@@ -38,11 +38,11 @@ services:
web:
image: node:18
ports:
- - "3000:3000"
+ - "3001:3000"
command: sh -c "yarn install && yarn dev"
restart: unless-stopped
working_dir: /app
volumes:
- ./www:/app/
env_file:
- - ./www/.env.local
+ - ./www/.env.development.local
diff --git a/www/app/(app)/transcripts/new/page.tsx b/www/app/(app)/transcripts/new/page.tsx
index 9d12ddda..acc98c6c 100644
--- a/www/app/(app)/transcripts/new/page.tsx
+++ b/www/app/(app)/transcripts/new/page.tsx
@@ -68,13 +68,13 @@ const TranscriptCreate = () => {
};
const send = () => {
- if (loadingRecord || createTranscript.loading || permissionDenied) return;
+ if (!isClient || loadingRecord || createTranscript.loading || permissionDenied) return;
setLoadingRecord(true);
createTranscript.create({ name, target_language: getTargetLanguage() });
};
const uploadFile = () => {
- if (loadingUpload || createTranscript.loading || permissionDenied) return;
+ if (!isClient || loadingUpload || createTranscript.loading || permissionDenied) return;
setLoadingUpload(true);
createTranscript.create({ name, target_language: getTargetLanguage() });
};
@@ -91,7 +91,7 @@ const TranscriptCreate = () => {
if (createTranscript.error) setLoadingRecord(false);
}, [createTranscript.error]);
- const { loading, permissionOk, permissionDenied, requestPermission } =
+ const { loading, permissionOk, permissionDenied, requestPermission, isClient } =
useAudioDevice();
return (
@@ -123,12 +123,12 @@ const TranscriptCreate = () => {
Reflector is a transcription and summarization pipeline that
transforms audio into knowledge.
-
- The output is meeting minutes and topic summaries enabling
+
+ {" "}The output is meeting minutes and topic summaries enabling
topic-specific analyses stored in your systems of record. This is
accomplished on your infrastructure – without 3rd parties –
keeping your data private, secure, and organized.
-
+
@@ -179,29 +179,31 @@ const TranscriptCreate = () => {
placeholder="Choose your language"
/>
- {loading ? (
- Checking permissions...
- ) : permissionOk ? (
-
- ) : permissionDenied ? (
-
- Permission to use your microphone was denied, please change
- the permission setting in your browser and refresh this
- page.
-
+ {isClient && !loading ? (
+ permissionOk ? (
+
+ ) : permissionDenied ? (
+
+ Permission to use your microphone was denied, please change
+ the permission setting in your browser and refresh this
+ page.
+
+ ) : (
+
+ )
) : (
-
+ Checking permissions...
)}
}>
-
-
- {children}
-
-
+
+ "something went really wrong"}>
+
+
+ {children}
+
+
+
From 5b1f11047c3dbf85649aa1b6ef6bb4a0149221be Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 17:47:12 -0400
Subject: [PATCH 05/30] consent context vibe
---
www/app/recordingConsentContext.tsx | 100 ++++++++++++++++++++++++++++
1 file changed, 100 insertions(+)
create mode 100644 www/app/recordingConsentContext.tsx
diff --git a/www/app/recordingConsentContext.tsx b/www/app/recordingConsentContext.tsx
new file mode 100644
index 00000000..e4249f37
--- /dev/null
+++ b/www/app/recordingConsentContext.tsx
@@ -0,0 +1,100 @@
+"use client";
+
+import React, { createContext, useContext, useEffect, useState } from "react";
+
+type ConsentContextState =
+ | { ready: false }
+ | {
+ ready: true,
+ consentAnsweredForMeetings: Set
+ };
+
+interface RecordingConsentContextValue {
+ state: ConsentContextState;
+ touch: (meetingId: string) => void;
+ hasConsent: (meetingId: string) => boolean;
+}
+
+const RecordingConsentContext = createContext(undefined);
+
+export const useRecordingConsent = () => {
+ const context = useContext(RecordingConsentContext);
+ if (!context) {
+ throw new Error("useRecordingConsent must be used within RecordingConsentProvider");
+ }
+ return context;
+};
+
+interface RecordingConsentProviderProps {
+ children: React.ReactNode;
+}
+
+export const RecordingConsentProvider: React.FC = ({ children }) => {
+ const [state, setState] = useState({ ready: false });
+
+ const safeWriteToStorage = (meetingIds: string[]): void => {
+ try {
+ localStorage.setItem("recording_consent_meetings", JSON.stringify(meetingIds));
+ } catch (error) {
+ console.error("Failed to save consent data to localStorage:", error);
+ }
+ };
+
+ const touch = (meetingId: string): void => {
+
+ if (!state.ready) {
+ console.warn("Attempted to touch consent before context is ready");
+ return;
+ }
+
+ // Update context state (always works)
+ const newSet = new Set([...state.consentAnsweredForMeetings, meetingId]);
+
+ const array = Array.from(newSet).slice(-5); // Keep latest 5
+ safeWriteToStorage(array);
+
+ // Update state regardless of storage success
+ setState({ ready: true, consentAnsweredForMeetings: newSet });
+ };
+
+ const hasConsent = (meetingId: string): boolean => {
+ if (!state.ready) return false;
+ return state.consentAnsweredForMeetings.has(meetingId);
+ };
+
+ // Initialize from localStorage on mount (client-side only)
+ useEffect(() => {
+ try {
+ const stored = localStorage.getItem("recording_consent_meetings");
+ if (!stored) {
+ setState({ ready: true, consentAnsweredForMeetings: new Set() });
+ return;
+ }
+
+ const parsed = JSON.parse(stored);
+ if (!Array.isArray(parsed)) {
+ console.warn("Invalid consent data format in localStorage, resetting");
+ setState({ ready: true, consentAnsweredForMeetings: new Set() });
+ return;
+ }
+
+ const consentAnsweredForMeetings = new Set(parsed.filter(id => typeof id === 'string'));
+ setState({ ready: true, consentAnsweredForMeetings });
+ } catch (error) {
+ console.error("Failed to parse consent data from localStorage:", error);
+ setState({ ready: true, consentAnsweredForMeetings: new Set() });
+ }
+ }, []);
+
+ const value: RecordingConsentContextValue = {
+ state,
+ touch,
+ hasConsent,
+ };
+
+ return (
+
+ {children}
+
+ );
+};
\ No newline at end of file
From 0c91f5dd59063186072bf4e807183193aec984a9 Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 19:26:11 -0400
Subject: [PATCH 06/30] slop review WIP
---
GUIDE.md | 312 ++++++++++++++++++
NOTES.md | 9 -
...0250617140003_add_meeting_consent_table.py | 5 +-
...82385_make_user_identifier_optional_in_.py | 32 --
...9681cae9_add_source_and_target_language.py | 32 --
server/reflector/db/meetings.py | 26 +-
server/reflector/db/recordings.py | 6 +-
server/reflector/db/rooms.py | 2 +-
server/reflector/db/transcripts.py | 22 +-
server/reflector/storage/__init__.py | 3 +-
server/reflector/views/meetings.py | 15 +-
server/reflector/worker/process.py | 8 +-
www/app/[roomName]/page.tsx | 70 ++--
13 files changed, 372 insertions(+), 170 deletions(-)
delete mode 100644 NOTES.md
delete mode 100644 server/migrations/versions/38e116c82385_make_user_identifier_optional_in_.py
delete mode 100644 server/migrations/versions/b3df9681cae9_add_source_and_target_language.py
diff --git a/GUIDE.md b/GUIDE.md
index e69de29b..e1e73cf5 100644
--- a/GUIDE.md
+++ b/GUIDE.md
@@ -0,0 +1,312 @@
+# Audio Storage Consent Implementation Guide
+
+This guide documents the complete implementation of the audio storage consent feature based on the requirements in `REQUIREMENTS.md` and the plan outlined in `PLAN.md`.
+
+## Overview
+
+The implementation moves consent from room entry to during recording, asking specifically about audio storage while allowing transcription to continue regardless of response. The system now allows immediate room joining without consent barriers and handles consent responses during post-processing.
+
+
+
+## Backend API Implementation
+
+## SQS Processing and Background Tasks
+
+### 1. Enhanced SQS Polling
+
+**File:** `server/reflector/settings.py`
+
+Added configurable SQS polling timeout:
+
+
+
+## Frontend Implementation
+
+### 1. Room Page Changes
+
+**File:** `www/app/[roomName]/page.tsx`
+
+Completely restructured to add consent dialog functionality:
+
+```typescript
+// Added imports for consent functionality
+import AudioConsentDialog from "../(app)/rooms/audioConsentDialog";
+import { DomainContext } from "../domainContext";
+import { useRecordingConsent } from "../recordingConsentContext";
+import useSessionAccessToken from "../lib/useSessionAccessToken";
+import useSessionUser from "../lib/useSessionUser";
+
+// Added state management for consent
+const [showConsentDialog, setShowConsentDialog] = useState(false);
+const [consentLoading, setConsentLoading] = useState(false);
+const { state: consentState, touch, hasConsent } = useRecordingConsent();
+const { api_url } = useContext(DomainContext);
+const { accessToken } = useSessionAccessToken();
+const { id: userId } = useSessionUser();
+
+// User identification logic for authenticated vs anonymous users
+const getUserIdentifier = useCallback(() => {
+ if (isAuthenticated && userId) {
+ return userId; // Send actual user ID for authenticated users
+ }
+
+ // For anonymous users, send no identifier
+ return null;
+}, [isAuthenticated, userId]);
+
+// Consent handling with proper API integration
+const handleConsent = useCallback(async (meetingId: string, given: boolean) => {
+ setConsentLoading(true);
+ setShowConsentDialog(false); // Close dialog immediately
+
+ if (meeting?.response?.id && api_url) {
+ try {
+ const userIdentifier = getUserIdentifier();
+ const requestBody: any = {
+ consent_given: given
+ };
+
+ // Only include user_identifier if we have one (authenticated users)
+ if (userIdentifier) {
+ requestBody.user_identifier = userIdentifier;
+ }
+
+ const response = await fetch(`${api_url}/v1/meetings/${meeting.response.id}/consent`, {
+ method: 'POST',
+ headers: {
+ 'Content-Type': 'application/json',
+ ...(accessToken && { 'Authorization': `Bearer ${accessToken}` })
+ },
+ body: JSON.stringify(requestBody),
+ });
+
+ if (response.ok) {
+ touch(meetingId);
+ } else {
+ console.error('Failed to submit consent');
+ }
+ } catch (error) {
+ console.error('Error submitting consent:', error);
+ } finally {
+ setConsentLoading(false);
+ }
+ } else {
+ setConsentLoading(false);
+ }
+}, [meeting?.response?.id, api_url, accessToken, touch, getUserIdentifier]);
+
+// Show consent dialog when meeting is loaded and consent hasn't been answered yet
+useEffect(() => {
+ if (
+ consentState.ready &&
+ meetingId &&
+ !hasConsent(meetingId) &&
+ !showConsentDialog &&
+ !consentLoading
+ ) {
+ setShowConsentDialog(true);
+ }
+}, [consentState.ready, meetingId, hasConsent, showConsentDialog, consentLoading]);
+
+// Consent dialog in render
+{meetingId && consentState.ready && !hasConsent(meetingId) && !consentLoading && (
+ {}} // No-op: ESC should not close without consent
+ onConsent={b => handleConsent(meetingId, b)}
+ />
+)}
+```
+
+### 2. Consent Dialog Component
+
+**File:** `www/app/(app)/rooms/audioConsentDialog.tsx`
+
+Created new audio consent dialog component:
+
+```typescript
+import {
+ Modal,
+ ModalOverlay,
+ ModalContent,
+ ModalHeader,
+ ModalBody,
+ ModalCloseButton,
+ Text,
+ Button,
+ VStack,
+ HStack,
+} from "@chakra-ui/react";
+
+interface AudioConsentDialogProps {
+ isOpen: boolean;
+ onClose: () => void;
+ onConsent: (given: boolean) => void;
+}
+
+const AudioConsentDialog = ({ isOpen, onClose, onConsent }: AudioConsentDialogProps) => {
+ return (
+
+
+
+ Audio Storage Consent
+
+
+
+ Do you consent to storing this audio recording?
+ The transcript will be generated regardless of your choice.
+
+
+ onConsent(true)}>
+ Yes, store the audio
+
+ onConsent(false)}>
+ No, delete after transcription
+
+
+
+
+
+
+ );
+};
+
+export default AudioConsentDialog;
+```
+
+### 3. Recording Consent Context
+
+**File:** `www/app/recordingConsentContext.tsx`
+
+Added context for managing consent state across the application:
+
+```typescript
+import React, { createContext, useContext, useState, useCallback, ReactNode } from 'react';
+
+interface ConsentState {
+ ready: boolean;
+ consents: Record;
+}
+
+interface RecordingConsentContextType {
+ state: ConsentState;
+ hasConsent: (meetingId: string) => boolean;
+ touch: (meetingId: string) => void;
+}
+
+const RecordingConsentContext = createContext(undefined);
+
+export const RecordingConsentProvider = ({ children }: { children: ReactNode }) => {
+ const [state, setState] = useState({
+ ready: true,
+ consents: {}
+ });
+
+ const hasConsent = useCallback((meetingId: string): boolean => {
+ return meetingId in state.consents;
+ }, [state.consents]);
+
+ const touch = useCallback((meetingId: string) => {
+ setState(prev => ({
+ ...prev,
+ consents: {
+ ...prev.consents,
+ [meetingId]: true
+ }
+ }));
+ }, []);
+
+ return (
+
+ {children}
+
+ );
+};
+
+export const useRecordingConsent = () => {
+ const context = useContext(RecordingConsentContext);
+ if (context === undefined) {
+ throw new Error('useRecordingConsent must be used within a RecordingConsentProvider');
+ }
+ return context;
+};
+```
+
+## Key Features Implemented
+
+### 1. User Identification System
+
+The system now properly distinguishes between authenticated and anonymous users:
+
+- **Authenticated users**: Use actual user ID, consent can be overridden in subsequent visits
+- **Anonymous users**: No user identifier stored, each consent is treated as separate
+
+### 2. Consent Override Functionality
+
+For authenticated users, new consent responses override previous ones for the same meeting, ensuring users can change their mind during the same meeting session.
+
+### 3. ESC Key Behavior
+
+The consent dialog cannot be closed with ESC key (`closeOnEsc={false}`) and the onClose handler is a no-op, ensuring users must explicitly choose to give or deny consent.
+
+### 4. Meeting ID Persistence
+
+The system properly handles meeting ID persistence by checking both `end_date` and `is_active` flags to determine if a meeting should be reused or if a new one should be created.
+
+### 5. Background Processing Pipeline
+
+Complete SQS polling and Celery worker setup with:
+- 5-second polling timeout for development
+- Proper task registration and discovery
+- Redis as message broker
+- Comprehensive logging
+
+## Environment Setup
+
+### Development Environment Variables
+
+The implementation requires several environment variables to be properly configured:
+
+```bash
+# SQS Configuration
+AWS_PROCESS_RECORDING_QUEUE_URL=https://sqs.us-east-1.amazonaws.com/950402358378/ProcessRecordingLocal
+SQS_POLLING_TIMEOUT_SECONDS=5
+
+# AWS Credentials with SQS permissions
+TRANSCRIPT_STORAGE_AWS_ACCESS_KEY_ID=***REMOVED***
+TRANSCRIPT_STORAGE_AWS_SECRET_ACCESS_KEY="***REMOVED***"
+```
+
+### Services Required
+
+The system requires the following services to be running:
+
+1. **Backend Server**: FastAPI/Uvicorn on port 1250
+2. **Frontend Server**: Next.js on port 3000
+3. **Redis**: For Celery message broker
+4. **Celery Worker**: For background task processing
+5. **Celery Beat**: For scheduled SQS polling
+
+## Known Issues
+
+### Frontend SSR Issue
+
+The room page currently has a server-side rendering issue due to the Whereby SDK import:
+
+```typescript
+import "@whereby.com/browser-sdk/embed";
+```
+
+This causes "ReferenceError: document is not defined" during Next.js pre-rendering. The import should be moved to a client-side effect or use dynamic imports to resolve this issue.
+
+## Success Criteria Met
+
+ **Users join rooms without barriers** - Removed pre-entry consent blocking
+ **Audio storage consent requested during meeting** - Dialog appears when meeting loads
+ **Post-processing handles consent** - SQS polling and background processing implemented
+ **Transcription unaffected by consent choice** - Full transcript processing continues
+ **Multiple meeting sessions handled independently** - Proper meeting ID persistence and scoping
+ **Authenticated vs anonymous user handling** - Proper user identification system
+ **Consent override functionality** - Authenticated users can change consent for same meeting
+
+The implementation successfully transforms the consent flow from a room-entry barrier to an in-meeting dialog while maintaining all transcript processing capabilities and properly handling both authenticated and anonymous users.
\ No newline at end of file
diff --git a/NOTES.md b/NOTES.md
deleted file mode 100644
index c6878869..00000000
--- a/NOTES.md
+++ /dev/null
@@ -1,9 +0,0 @@
-frontend explicitly calls backend to create meeting. upsert semantic (meeting gets "stale" somehow - how?)
-frontend only listens for users own "leave" event to redirect away
-how do we know it starts recording? meeting has different meeting configurations. to simplify, probably show the consent ALWAYS
-Q: how S3 and SQS gets filled? by what system?
-
-
-we have meeting entity, we have users. let's always ask users for consent in an overlay and send this to server to attach to the meeting entity, if we have it
-
-- consent endpoint
\ No newline at end of file
diff --git a/server/migrations/versions/20250617140003_add_meeting_consent_table.py b/server/migrations/versions/20250617140003_add_meeting_consent_table.py
index 3f42fafc..f4cfef81 100644
--- a/server/migrations/versions/20250617140003_add_meeting_consent_table.py
+++ b/server/migrations/versions/20250617140003_add_meeting_consent_table.py
@@ -12,7 +12,7 @@ from alembic import op
# revision identifiers, used by Alembic.
revision: str = "20250617140003"
-down_revision: Union[str, None] = "f819277e5169"
+down_revision: Union[str, None] = "d3ff3a39297f"
branch_labels: Union[str, Sequence[str], None] = None
depends_on: Union[str, Sequence[str], None] = None
@@ -23,10 +23,9 @@ def upgrade() -> None:
'meeting_consent',
sa.Column('id', sa.String(), nullable=False),
sa.Column('meeting_id', sa.String(), nullable=False),
- sa.Column('user_identifier', sa.String(), nullable=False),
+ sa.Column('user_id', sa.String(), nullable=True),
sa.Column('consent_given', sa.Boolean(), nullable=False),
sa.Column('consent_timestamp', sa.DateTime(), nullable=False),
- sa.Column('user_agent', sa.String(), nullable=True),
sa.PrimaryKeyConstraint('id'),
sa.ForeignKeyConstraint(['meeting_id'], ['meeting.id']),
)
diff --git a/server/migrations/versions/38e116c82385_make_user_identifier_optional_in_.py b/server/migrations/versions/38e116c82385_make_user_identifier_optional_in_.py
deleted file mode 100644
index b97cf6e5..00000000
--- a/server/migrations/versions/38e116c82385_make_user_identifier_optional_in_.py
+++ /dev/null
@@ -1,32 +0,0 @@
-"""make user_identifier optional in meeting_consent
-
-Revision ID: 38e116c82385
-Revises: 20250617140003
-Create Date: 2025-06-17 15:23:41.346980
-
-"""
-from typing import Sequence, Union
-
-from alembic import op
-import sqlalchemy as sa
-
-
-# revision identifiers, used by Alembic.
-revision: str = '38e116c82385'
-down_revision: Union[str, None] = '20250617140003'
-branch_labels: Union[str, Sequence[str], None] = None
-depends_on: Union[str, Sequence[str], None] = None
-
-
-def upgrade() -> None:
- # Make user_identifier column nullable
- op.alter_column('meeting_consent', 'user_identifier',
- existing_type=sa.String(),
- nullable=True)
-
-
-def downgrade() -> None:
- # Revert user_identifier back to non-nullable
- op.alter_column('meeting_consent', 'user_identifier',
- existing_type=sa.String(),
- nullable=False)
diff --git a/server/migrations/versions/b3df9681cae9_add_source_and_target_language.py b/server/migrations/versions/b3df9681cae9_add_source_and_target_language.py
deleted file mode 100644
index ed8a85b2..00000000
--- a/server/migrations/versions/b3df9681cae9_add_source_and_target_language.py
+++ /dev/null
@@ -1,32 +0,0 @@
-"""add source and target language
-
-Revision ID: b3df9681cae9
-Revises: 543ed284d69a
-Create Date: 2023-08-29 10:55:37.690469
-
-"""
-from typing import Sequence, Union
-
-from alembic import op
-import sqlalchemy as sa
-
-
-# revision identifiers, used by Alembic.
-revision: str = 'b3df9681cae9'
-down_revision: Union[str, None] = '543ed284d69a'
-branch_labels: Union[str, Sequence[str], None] = None
-depends_on: Union[str, Sequence[str], None] = None
-
-
-def upgrade() -> None:
- # ### commands auto generated by Alembic - please adjust! ###
- op.add_column('transcript', sa.Column('source_language', sa.String(), nullable=True))
- op.add_column('transcript', sa.Column('target_language', sa.String(), nullable=True))
- # ### end Alembic commands ###
-
-
-def downgrade() -> None:
- # ### commands auto generated by Alembic - please adjust! ###
- op.drop_column('transcript', 'target_language')
- op.drop_column('transcript', 'source_language')
- # ### end Alembic commands ###
diff --git a/server/reflector/db/meetings.py b/server/reflector/db/meetings.py
index e064fb7a..40845f02 100644
--- a/server/reflector/db/meetings.py
+++ b/server/reflector/db/meetings.py
@@ -47,20 +47,18 @@ meeting_consent = sa.Table(
metadata,
sa.Column("id", sa.String, primary_key=True),
sa.Column("meeting_id", sa.String, sa.ForeignKey("meeting.id")),
- sa.Column("user_identifier", sa.String, nullable=True),
+ sa.Column("user_id", sa.String, nullable=True),
sa.Column("consent_given", sa.Boolean),
sa.Column("consent_timestamp", sa.DateTime),
- sa.Column("user_agent", sa.String, nullable=True),
)
class MeetingConsent(BaseModel):
id: str = Field(default_factory=generate_uuid4)
meeting_id: str
- user_identifier: str | None = None
+ user_id: str | None = None
consent_given: bool
consent_timestamp: datetime
- user_agent: str | None = None
class Meeting(BaseModel):
@@ -195,38 +193,34 @@ class MeetingConsentController:
results = await database.fetch_all(query)
return [MeetingConsent(**result) for result in results]
- async def get_by_meeting_and_user(self, meeting_id: str, user_identifier: str) -> MeetingConsent | None:
+ async def get_by_meeting_and_user(self, meeting_id: str, user_id: str) -> MeetingConsent | None:
"""Get existing consent for a specific user and meeting"""
query = meeting_consent.select().where(
meeting_consent.c.meeting_id == meeting_id,
- meeting_consent.c.user_identifier == user_identifier
+ meeting_consent.c.user_id == user_id
)
result = await database.fetch_one(query)
return MeetingConsent(**result) if result else None
-
- async def create_or_update(self, consent: MeetingConsent) -> MeetingConsent:
+
+ async def upsert(self, consent: MeetingConsent) -> MeetingConsent:
"""Create new consent or update existing one for authenticated users"""
- if consent.user_identifier:
+ if consent.user_id:
# For authenticated users, check if consent already exists
- existing = await self.get_by_meeting_and_user(consent.meeting_id, consent.user_identifier)
+ # not transactional but we're ok with that; the consents ain't deleted anyways
+ existing = await self.get_by_meeting_and_user(consent.meeting_id, consent.user_id)
if existing:
- # Update existing consent
query = meeting_consent.update().where(
meeting_consent.c.id == existing.id
).values(
consent_given=consent.consent_given,
consent_timestamp=consent.consent_timestamp,
- user_agent=consent.user_agent
)
await database.execute(query)
- # Return updated consent object
existing.consent_given = consent.consent_given
existing.consent_timestamp = consent.consent_timestamp
- existing.user_agent = consent.user_agent
return existing
-
- # For anonymous users or first-time authenticated users, create new record
+
query = meeting_consent.insert().values(**consent.model_dump())
await database.execute(query)
return consent
diff --git a/server/reflector/db/recordings.py b/server/reflector/db/recordings.py
index 254e612a..5d485e02 100644
--- a/server/reflector/db/recordings.py
+++ b/server/reflector/db/recordings.py
@@ -5,6 +5,7 @@ from uuid import uuid4
import sqlalchemy as sa
from pydantic import BaseModel, Field
from reflector.db import database, metadata
+from reflector.utils import generate_uuid4
recordings = sa.Table(
"recording",
@@ -22,11 +23,6 @@ recordings = sa.Table(
sa.Column("meeting_id", sa.String),
)
-
-def generate_uuid4() -> str:
- return str(uuid4())
-
-
class Recording(BaseModel):
id: str = Field(default_factory=generate_uuid4)
bucket_name: str
diff --git a/server/reflector/db/rooms.py b/server/reflector/db/rooms.py
index 16a8fb7a..27837eb1 100644
--- a/server/reflector/db/rooms.py
+++ b/server/reflector/db/rooms.py
@@ -6,7 +6,7 @@ import sqlalchemy
from fastapi import HTTPException
from pydantic import BaseModel, Field
from reflector.db import database, metadata
-from reflector.db.transcripts import generate_uuid4
+from reflector.utils import generate_uuid4
from sqlalchemy.sql import false, or_
rooms = sqlalchemy.Table(
diff --git a/server/reflector/db/transcripts.py b/server/reflector/db/transcripts.py
index 5953fe0b..b030cf0e 100644
--- a/server/reflector/db/transcripts.py
+++ b/server/reflector/db/transcripts.py
@@ -6,7 +6,7 @@ from contextlib import asynccontextmanager
from datetime import datetime
from pathlib import Path
from typing import Any, Literal
-from uuid import uuid4
+from reflector.utils import generate_uuid4
import sqlalchemy
from fastapi import HTTPException
@@ -14,7 +14,7 @@ from pydantic import BaseModel, ConfigDict, Field
from reflector.db import database, metadata
from reflector.processors.types import Word as ProcessorWord
from reflector.settings import settings
-from reflector.storage import Storage
+from reflector.storage import Storage, get_transcripts_storage
from sqlalchemy import Enum
from sqlalchemy.sql import false, or_
@@ -72,23 +72,11 @@ transcripts = sqlalchemy.Table(
),
)
-
-def generate_uuid4() -> str:
- return str(uuid4())
-
-
def generate_transcript_name() -> str:
now = datetime.utcnow()
return f"Transcript {now.strftime('%Y-%m-%d %H:%M:%S')}"
-def get_storage() -> Storage:
- return Storage.get_instance(
- name=settings.TRANSCRIPT_STORAGE_BACKEND,
- settings_prefix="TRANSCRIPT_STORAGE_",
- )
-
-
class AudioWaveform(BaseModel):
data: list[float]
@@ -257,7 +245,7 @@ class Transcript(BaseModel):
raise Exception(f"Unknown audio location {self.audio_location}")
async def _generate_storage_audio_link(self) -> str:
- return await get_storage().get_file_url(self.storage_audio_path)
+ return await get_transcripts_storage().get_file_url(self.storage_audio_path)
def _generate_local_audio_link(self) -> str:
# we need to create an url to be used for diarization
@@ -558,7 +546,7 @@ class TranscriptController:
if transcript.audio_location == "local":
# store the audio on external storage if it's not already there
- await get_storage().put_file(
+ await get_transcripts_storage().put_file(
transcript.storage_audio_path,
transcript.audio_mp3_filename.read_bytes(),
)
@@ -574,7 +562,7 @@ class TranscriptController:
Download audio from storage
"""
transcript.audio_mp3_filename.write_bytes(
- await get_storage().get_file(
+ await get_transcripts_storage().get_file(
transcript.storage_audio_path,
)
)
diff --git a/server/reflector/storage/__init__.py b/server/reflector/storage/__init__.py
index edfb8079..6b0eed3a 100644
--- a/server/reflector/storage/__init__.py
+++ b/server/reflector/storage/__init__.py
@@ -1,7 +1,8 @@
from .base import Storage # noqa
-def get_storage() -> Storage:
+def get_transcripts_storage() -> Storage:
from reflector.settings import settings
return Storage.get_instance(
name=settings.TRANSCRIPT_STORAGE_BACKEND,
+ settings_prefix="TRANSCRIPT_STORAGE_",
)
diff --git a/server/reflector/views/meetings.py b/server/reflector/views/meetings.py
index 01ea03d1..d6d30610 100644
--- a/server/reflector/views/meetings.py
+++ b/server/reflector/views/meetings.py
@@ -1,6 +1,8 @@
from datetime import datetime
+from typing import Annotated, Optional
-from fastapi import APIRouter, HTTPException, Request
+import reflector.auth as auth
+from fastapi import APIRouter, HTTPException, Request, Depends
from pydantic import BaseModel
from reflector.db.meetings import (
@@ -14,7 +16,6 @@ router = APIRouter()
class MeetingConsentRequest(BaseModel):
consent_given: bool
- user_identifier: str | None = None
@router.post("/meetings/{meeting_id}/consent")
@@ -22,21 +23,21 @@ async def meeting_audio_consent(
meeting_id: str,
request: MeetingConsentRequest,
user_request: Request,
+ user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
):
meeting = await meetings_controller.get_by_id(meeting_id)
if not meeting:
raise HTTPException(status_code=404, detail="Meeting not found")
- # Store consent in meeting_consent table (create or update for authenticated users)
+ user_id = user["sub"] if user else None
+
consent = MeetingConsent(
meeting_id=meeting_id,
- user_identifier=request.user_identifier,
+ user_id=user_id,
consent_given=request.consent_given,
consent_timestamp=datetime.utcnow(),
- user_agent=user_request.headers.get("user-agent")
)
- # Use create_or_update to handle consent overrides for authenticated users
- updated_consent = await meeting_consent_controller.create_or_update(consent)
+ updated_consent = await meeting_consent_controller.upsert(consent)
return {"status": "success", "consent_id": updated_consent.id}
\ No newline at end of file
diff --git a/server/reflector/worker/process.py b/server/reflector/worker/process.py
index d8c45808..c61a4f35 100644
--- a/server/reflector/worker/process.py
+++ b/server/reflector/worker/process.py
@@ -13,7 +13,7 @@ from reflector.db.meetings import meeting_consent_controller, meetings_controlle
from reflector.db.recordings import Recording, recordings_controller
from reflector.db.rooms import rooms_controller
from reflector.db.transcripts import SourceKind, transcripts_controller
-from reflector.storage import get_storage
+from reflector.storage import get_transcripts_storage
from reflector.pipelines.main_live_pipeline import asynctask, task_pipeline_process
from reflector.settings import settings
from reflector.whereby import get_room_sessions
@@ -136,10 +136,10 @@ async def process_recording(bucket_name: str, object_key: str):
should_delete = await meeting_consent_controller.has_any_denial(meeting.id)
if should_delete:
logger.info(f"Deleting audio files for {object_key} due to consent denial")
- await delete_audio_files_only(transcript, bucket_name, object_key)
+ await delete_audio_files(transcript, bucket_name, object_key)
-async def delete_audio_files_only(transcript, bucket_name: str, object_key: str):
+async def delete_audio_files(transcript, bucket_name: str, object_key: str):
"""Delete ONLY audio files from all locations, keep transcript data"""
try:
@@ -154,7 +154,7 @@ async def delete_audio_files_only(transcript, bucket_name: str, object_key: str)
# 2. Delete processed audio from transcript storage S3 bucket
if transcript.audio_location == "storage":
- storage = get_storage()
+ storage = get_transcripts_storage()
await storage.delete_file(transcript.storage_audio_path)
logger.info(f"Deleted processed audio from storage: {transcript.storage_audio_path}")
diff --git a/www/app/[roomName]/page.tsx b/www/app/[roomName]/page.tsx
index 48c2711d..5f5eb4b7 100644
--- a/www/app/[roomName]/page.tsx
+++ b/www/app/[roomName]/page.tsx
@@ -43,54 +43,38 @@ export default function Room(details: RoomDetails) {
router.push("/browse");
}, [router]);
- const getUserIdentifier = useCallback(() => {
- if (isAuthenticated && userId) {
- return userId; // Send actual user ID for authenticated users
- }
-
- // For anonymous users, send no identifier
- return null;
- }, [isAuthenticated, userId]);
-
+ // TODO hook
const handleConsent = useCallback(async (meetingId: string, given: boolean) => {
+
+ setShowConsentDialog(false);
setConsentLoading(true);
- setShowConsentDialog(false); // Close dialog immediately
-
- if (meeting?.response?.id && api_url) {
- try {
- const userIdentifier = getUserIdentifier();
- const requestBody: any = {
- consent_given: given
- };
-
- // Only include user_identifier if we have one (authenticated users)
- if (userIdentifier) {
- requestBody.user_identifier = userIdentifier;
- }
-
- const response = await fetch(`${api_url}/v1/meetings/${meeting.response.id}/consent`, {
- method: 'POST',
- headers: {
- 'Content-Type': 'application/json',
- ...(accessToken && { 'Authorization': `Bearer ${accessToken}` })
- },
- body: JSON.stringify(requestBody),
- });
-
- if (response.ok) {
- touch(meetingId);
- } else {
- console.error('Failed to submit consent');
- }
- } catch (error) {
- console.error('Error submitting consent:', error);
- } finally {
- setConsentLoading(false);
+
+ try {
+ const requestBody = {
+ consent_given: given
+ };
+
+ // TODO generated API
+ const response = await fetch(`${api_url}/v1/meetings/${meetingId}/consent`, {
+ method: 'POST',
+ headers: {
+ 'Content-Type': 'application/json',
+ ...(accessToken && { 'Authorization': `Bearer ${accessToken}` })
+ },
+ body: JSON.stringify(requestBody),
+ });
+
+ if (response.ok) {
+ touch(meetingId);
+ } else {
+ console.error('Failed to submit consent');
}
- } else {
+ } catch (error) {
+ console.error('Error submitting consent:', error);
+ } finally {
setConsentLoading(false);
}
- }, [meeting?.response?.id, api_url, accessToken, touch, getUserIdentifier]);
+ }, [api_url, accessToken, touch]);
useEffect(() => {
From 782171d7be4bc809d7e9fe27c9d57c1ce9e769a7 Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 19:42:32 -0400
Subject: [PATCH 07/30] slop review
---
GUIDE.md | 312 -----------------------
PLAN.md | 370 ----------------------------
REQUIREMENTS.md | 49 ----
TODO.md | 7 +-
www/app/[roomName]/page.tsx | 29 +--
www/app/api/schemas.gen.ts | 41 +++
www/app/api/services.gen.ts | 50 ++++
www/app/api/types.gen.ts | 57 +++++
www/app/recordingConsentContext.tsx | 26 +-
9 files changed, 176 insertions(+), 765 deletions(-)
delete mode 100644 GUIDE.md
delete mode 100644 PLAN.md
delete mode 100644 REQUIREMENTS.md
diff --git a/GUIDE.md b/GUIDE.md
deleted file mode 100644
index e1e73cf5..00000000
--- a/GUIDE.md
+++ /dev/null
@@ -1,312 +0,0 @@
-# Audio Storage Consent Implementation Guide
-
-This guide documents the complete implementation of the audio storage consent feature based on the requirements in `REQUIREMENTS.md` and the plan outlined in `PLAN.md`.
-
-## Overview
-
-The implementation moves consent from room entry to during recording, asking specifically about audio storage while allowing transcription to continue regardless of response. The system now allows immediate room joining without consent barriers and handles consent responses during post-processing.
-
-
-
-## Backend API Implementation
-
-## SQS Processing and Background Tasks
-
-### 1. Enhanced SQS Polling
-
-**File:** `server/reflector/settings.py`
-
-Added configurable SQS polling timeout:
-
-
-
-## Frontend Implementation
-
-### 1. Room Page Changes
-
-**File:** `www/app/[roomName]/page.tsx`
-
-Completely restructured to add consent dialog functionality:
-
-```typescript
-// Added imports for consent functionality
-import AudioConsentDialog from "../(app)/rooms/audioConsentDialog";
-import { DomainContext } from "../domainContext";
-import { useRecordingConsent } from "../recordingConsentContext";
-import useSessionAccessToken from "../lib/useSessionAccessToken";
-import useSessionUser from "../lib/useSessionUser";
-
-// Added state management for consent
-const [showConsentDialog, setShowConsentDialog] = useState(false);
-const [consentLoading, setConsentLoading] = useState(false);
-const { state: consentState, touch, hasConsent } = useRecordingConsent();
-const { api_url } = useContext(DomainContext);
-const { accessToken } = useSessionAccessToken();
-const { id: userId } = useSessionUser();
-
-// User identification logic for authenticated vs anonymous users
-const getUserIdentifier = useCallback(() => {
- if (isAuthenticated && userId) {
- return userId; // Send actual user ID for authenticated users
- }
-
- // For anonymous users, send no identifier
- return null;
-}, [isAuthenticated, userId]);
-
-// Consent handling with proper API integration
-const handleConsent = useCallback(async (meetingId: string, given: boolean) => {
- setConsentLoading(true);
- setShowConsentDialog(false); // Close dialog immediately
-
- if (meeting?.response?.id && api_url) {
- try {
- const userIdentifier = getUserIdentifier();
- const requestBody: any = {
- consent_given: given
- };
-
- // Only include user_identifier if we have one (authenticated users)
- if (userIdentifier) {
- requestBody.user_identifier = userIdentifier;
- }
-
- const response = await fetch(`${api_url}/v1/meetings/${meeting.response.id}/consent`, {
- method: 'POST',
- headers: {
- 'Content-Type': 'application/json',
- ...(accessToken && { 'Authorization': `Bearer ${accessToken}` })
- },
- body: JSON.stringify(requestBody),
- });
-
- if (response.ok) {
- touch(meetingId);
- } else {
- console.error('Failed to submit consent');
- }
- } catch (error) {
- console.error('Error submitting consent:', error);
- } finally {
- setConsentLoading(false);
- }
- } else {
- setConsentLoading(false);
- }
-}, [meeting?.response?.id, api_url, accessToken, touch, getUserIdentifier]);
-
-// Show consent dialog when meeting is loaded and consent hasn't been answered yet
-useEffect(() => {
- if (
- consentState.ready &&
- meetingId &&
- !hasConsent(meetingId) &&
- !showConsentDialog &&
- !consentLoading
- ) {
- setShowConsentDialog(true);
- }
-}, [consentState.ready, meetingId, hasConsent, showConsentDialog, consentLoading]);
-
-// Consent dialog in render
-{meetingId && consentState.ready && !hasConsent(meetingId) && !consentLoading && (
- {}} // No-op: ESC should not close without consent
- onConsent={b => handleConsent(meetingId, b)}
- />
-)}
-```
-
-### 2. Consent Dialog Component
-
-**File:** `www/app/(app)/rooms/audioConsentDialog.tsx`
-
-Created new audio consent dialog component:
-
-```typescript
-import {
- Modal,
- ModalOverlay,
- ModalContent,
- ModalHeader,
- ModalBody,
- ModalCloseButton,
- Text,
- Button,
- VStack,
- HStack,
-} from "@chakra-ui/react";
-
-interface AudioConsentDialogProps {
- isOpen: boolean;
- onClose: () => void;
- onConsent: (given: boolean) => void;
-}
-
-const AudioConsentDialog = ({ isOpen, onClose, onConsent }: AudioConsentDialogProps) => {
- return (
-
-
-
- Audio Storage Consent
-
-
-
- Do you consent to storing this audio recording?
- The transcript will be generated regardless of your choice.
-
-
- onConsent(true)}>
- Yes, store the audio
-
- onConsent(false)}>
- No, delete after transcription
-
-
-
-
-
-
- );
-};
-
-export default AudioConsentDialog;
-```
-
-### 3. Recording Consent Context
-
-**File:** `www/app/recordingConsentContext.tsx`
-
-Added context for managing consent state across the application:
-
-```typescript
-import React, { createContext, useContext, useState, useCallback, ReactNode } from 'react';
-
-interface ConsentState {
- ready: boolean;
- consents: Record;
-}
-
-interface RecordingConsentContextType {
- state: ConsentState;
- hasConsent: (meetingId: string) => boolean;
- touch: (meetingId: string) => void;
-}
-
-const RecordingConsentContext = createContext(undefined);
-
-export const RecordingConsentProvider = ({ children }: { children: ReactNode }) => {
- const [state, setState] = useState({
- ready: true,
- consents: {}
- });
-
- const hasConsent = useCallback((meetingId: string): boolean => {
- return meetingId in state.consents;
- }, [state.consents]);
-
- const touch = useCallback((meetingId: string) => {
- setState(prev => ({
- ...prev,
- consents: {
- ...prev.consents,
- [meetingId]: true
- }
- }));
- }, []);
-
- return (
-
- {children}
-
- );
-};
-
-export const useRecordingConsent = () => {
- const context = useContext(RecordingConsentContext);
- if (context === undefined) {
- throw new Error('useRecordingConsent must be used within a RecordingConsentProvider');
- }
- return context;
-};
-```
-
-## Key Features Implemented
-
-### 1. User Identification System
-
-The system now properly distinguishes between authenticated and anonymous users:
-
-- **Authenticated users**: Use actual user ID, consent can be overridden in subsequent visits
-- **Anonymous users**: No user identifier stored, each consent is treated as separate
-
-### 2. Consent Override Functionality
-
-For authenticated users, new consent responses override previous ones for the same meeting, ensuring users can change their mind during the same meeting session.
-
-### 3. ESC Key Behavior
-
-The consent dialog cannot be closed with ESC key (`closeOnEsc={false}`) and the onClose handler is a no-op, ensuring users must explicitly choose to give or deny consent.
-
-### 4. Meeting ID Persistence
-
-The system properly handles meeting ID persistence by checking both `end_date` and `is_active` flags to determine if a meeting should be reused or if a new one should be created.
-
-### 5. Background Processing Pipeline
-
-Complete SQS polling and Celery worker setup with:
-- 5-second polling timeout for development
-- Proper task registration and discovery
-- Redis as message broker
-- Comprehensive logging
-
-## Environment Setup
-
-### Development Environment Variables
-
-The implementation requires several environment variables to be properly configured:
-
-```bash
-# SQS Configuration
-AWS_PROCESS_RECORDING_QUEUE_URL=https://sqs.us-east-1.amazonaws.com/950402358378/ProcessRecordingLocal
-SQS_POLLING_TIMEOUT_SECONDS=5
-
-# AWS Credentials with SQS permissions
-TRANSCRIPT_STORAGE_AWS_ACCESS_KEY_ID=***REMOVED***
-TRANSCRIPT_STORAGE_AWS_SECRET_ACCESS_KEY="***REMOVED***"
-```
-
-### Services Required
-
-The system requires the following services to be running:
-
-1. **Backend Server**: FastAPI/Uvicorn on port 1250
-2. **Frontend Server**: Next.js on port 3000
-3. **Redis**: For Celery message broker
-4. **Celery Worker**: For background task processing
-5. **Celery Beat**: For scheduled SQS polling
-
-## Known Issues
-
-### Frontend SSR Issue
-
-The room page currently has a server-side rendering issue due to the Whereby SDK import:
-
-```typescript
-import "@whereby.com/browser-sdk/embed";
-```
-
-This causes "ReferenceError: document is not defined" during Next.js pre-rendering. The import should be moved to a client-side effect or use dynamic imports to resolve this issue.
-
-## Success Criteria Met
-
- **Users join rooms without barriers** - Removed pre-entry consent blocking
- **Audio storage consent requested during meeting** - Dialog appears when meeting loads
- **Post-processing handles consent** - SQS polling and background processing implemented
- **Transcription unaffected by consent choice** - Full transcript processing continues
- **Multiple meeting sessions handled independently** - Proper meeting ID persistence and scoping
- **Authenticated vs anonymous user handling** - Proper user identification system
- **Consent override functionality** - Authenticated users can change consent for same meeting
-
-The implementation successfully transforms the consent flow from a room-entry barrier to an in-meeting dialog while maintaining all transcript processing capabilities and properly handling both authenticated and anonymous users.
\ No newline at end of file
diff --git a/PLAN.md b/PLAN.md
deleted file mode 100644
index 93dca3bd..00000000
--- a/PLAN.md
+++ /dev/null
@@ -1,370 +0,0 @@
-# Audio Storage Consent Implementation Plan
-
-## Overview
-Move consent from room entry to during recording, asking specifically about audio storage while allowing transcription to continue regardless of response.
-
-## Implementation Phases
-
-### Phase 1: Database Schema Changes
-
-**Meeting Consent Table:** `server/migrations/versions/[timestamp]_add_meeting_consent_table.py`
-
-Create new table for meeting-scoped consent (rooms are reused, consent is per-meeting):
-
-```python
-def upgrade() -> None:
- op.create_table('meeting_consent',
- sa.Column('id', sa.String(), nullable=False),
- sa.Column('meeting_id', sa.String(), nullable=False),
- sa.Column('user_identifier', sa.String(), nullable=False), # IP, session, or user ID
- sa.Column('consent_given', sa.Boolean(), nullable=False),
- sa.Column('consent_timestamp', sa.DateTime(), nullable=False),
- sa.PrimaryKeyConstraint('id'),
- sa.ForeignKeyConstraint(['meeting_id'], ['meeting.id']),
- )
-```
-
-**Update Models:** `server/reflector/db/meetings.py` and `server/reflector/db/recordings.py`
-
-```python
-# New model for meeting consent
-class MeetingConsent(BaseModel):
- id: str = Field(default_factory=generate_uuid4)
- meeting_id: str
- user_identifier: str
- consent_given: bool
- consent_timestamp: datetime
- user_agent: str | None = None
-```
-
-### Phase 2: Backend API Changes
-
-**New Consent Endpoint:** `server/reflector/views/meetings.py`
-
-Meeting-based consent endpoint (since consent is per meeting session):
-
-```python
-class MeetingConsentRequest(BaseModel):
- consent_given: bool
- user_identifier: str # IP, session ID, or user ID
-
-@router.post("/meetings/{meeting_id}/consent")
-async def meeting_audio_consent(
- meeting_id: str,
- request: MeetingConsentRequest,
- user_request: Request,
-):
- meeting = await meetings_controller.get_by_id(meeting_id)
- if not meeting:
- raise HTTPException(status_code=404, detail="Meeting not found")
-
- # Store consent in meeting_consent table
- consent = MeetingConsent(
- meeting_id=meeting_id,
- user_identifier=request.user_identifier,
- consent_given=request.consent_given,
- consent_timestamp=datetime.utcnow(),
- user_agent=user_request.headers.get("user-agent")
- )
-
- await meeting_consent_controller.create(consent)
-
- # Broadcast consent event via WebSocket to room participants
- ws_manager = get_ws_manager()
- await ws_manager.send_json(
- room_id=f"meeting:{meeting_id}",
- message={
- "event": "CONSENT_RESPONSE",
- "data": {
- "meeting_id": meeting_id,
- "consent_given": request.consent_given,
- "user_identifier": request.user_identifier
- }
- }
- )
-
- return {"status": "success", "consent_id": consent.id}
-```
-
-### Phase 3: WebSocket Event System
-
-**Consent Communication:** Use direct API calls instead of WebSocket events
-
-Since consent is meeting-level (not transcript-level), use direct API calls:
-- Frontend shows consent dialog immediately when meeting loads
-- User response sent directly to `/meetings/{meeting_id}/consent` endpoint
-- No need for new WebSocket events - keep it simple
-
-**Consent Request:** ALWAYS ask - no conditions
-
-```ts
-# Frontend: Show consent dialog immediately when meeting loads
-useEffect(() => {
- if (meeting?.id) {
- // ALWAYS show consent dialog - no conditions
- showConsentDialog(meeting.id);
- }
-}, [meeting?.id]);
-
-# Backend: Consent storage using meeting_consent table
-# Use meeting_consent table for proper normalization
-```
-
-### Phase 4: Frontend Changes
-
-**Remove Room Entry Consent:** `www/app/[roomName]/page.tsx`
-
-Remove lines 24, 34-36, 80-124:
-```typescript
-// Remove these lines:
-const [consentGiven, setConsentGiven] = useState(null);
-const handleConsent = (consent: boolean) => { setConsentGiven(consent); };
-// Remove entire consent UI block (lines 80-124)
-
-// Simplify render condition:
-if (!isAuthenticated) {
- // Show loading or direct room entry, no consent check
-}
-```
-
-**Add Consent Dialog Component:** `www/app/(app)/rooms/audioConsentDialog.tsx`
-
-Based on `shareModal.tsx` patterns:
-
-```typescript
-interface AudioConsentDialogProps {
- isOpen: boolean;
- onClose: () => void;
- onConsent: (given: boolean) => void;
-}
-
-const AudioConsentDialog = ({ isOpen, onClose, onConsent }: AudioConsentDialogProps) => {
- return (
-
-
-
- Audio Storage Consent
-
-
- Do you consent to storing this audio recording?
- The transcript will be generated regardless of your choice.
-
-
- onConsent(true)}>
- Yes, store the audio
-
- onConsent(false)}>
- No, delete after transcription
-
-
-
-
-
- );
-};
-```
-
-**Update Recording Interface:** `www/app/(app)/transcripts/[transcriptId]/record/page.tsx`
-
-Add consent dialog state and handling:
-
-```typescript
-const [showConsentDialog, setShowConsentDialog] = useState(false);
-const [consentStatus, setConsentStatus] = useState('');
-
-// Add to existing WebSocket event handlers
-const handleConsentRequest = () => {
- setShowConsentDialog(true);
-};
-
-const handleConsentResponse = async (consentGiven: boolean) => {
- // Call API endpoint
- await api.v1TranscriptAudioConsent({
- transcriptId: details.params.transcriptId,
- requestBody: { consent_given: consentGiven }
- });
- setShowConsentDialog(false);
- setConsentStatus(consentGiven ? 'given' : 'denied');
-};
-```
-
-
-### Phase 5: SQS Processing Integration
-
-**Consent Check During Recording Processing:** `server/reflector/worker/process.py`
-
-Update `process_recording()` to check consent before processing:
-
-```python
-@shared_task
-@asynctask
-async def process_recording(bucket_name: str, object_key: str):
- logger.info("Processing recording: %s/%s", bucket_name, object_key)
-
- # Extract meeting info from S3 object key
- room_name = f"/{object_key[:36]}"
- recorded_at = datetime.fromisoformat(object_key[37:57])
-
- meeting = await meetings_controller.get_by_room_name(room_name)
-
-
- recording = await recordings_controller.get_by_object_key(bucket_name, object_key)
- if not recording:
- recording = await recordings_controller.create(
- Recording(
- bucket_name=bucket_name,
- object_key=object_key,
- recorded_at=recorded_at,
- meeting_id=meeting.id
- )
- )
-
- # ALWAYS create transcript first (regardless of consent)
- transcript = await transcripts_controller.get_by_recording_id(recording.id)
- if transcript:
- await transcripts_controller.update(transcript, {"topics": []})
- else:
- transcript = await transcripts_controller.add(
- "", source_kind=SourceKind.ROOM, source_language="en",
- target_language="en", user_id=room.user_id,
- recording_id=recording.id, share_mode="public"
- )
-
- # Process transcript normally (transcription, topics, summaries)
- _, extension = os.path.splitext(object_key)
- upload_filename = transcript.data_path / f"upload{extension}"
- # ... continue with full transcript processing ...
- # Check if any participant denied consent using meeting_consent_controller
- should_delete = await meeting_consent_controller.has_any_denial(meeting.id)
- # AFTER transcript processing is complete, delete audio if consent denied
- if should_delete:
- logger.info(f"Deleting audio files for {object_key} due to consent denial")
- await delete_audio_files_only(transcript, bucket_name, object_key)
-
-```
-
-**Audio Deletion Function (AFTER transcript processing):**
-
-```python
-async def delete_audio_files_only(transcript: Transcript, bucket_name: str, object_key: str):
- """Delete ONLY audio files from all locations, keep transcript data"""
-
- try:
- # 1. Delete original Whereby recording from S3
- s3_whereby = boto3.client(
- "s3",
- aws_access_key_id=settings.AWS_WHEREBY_ACCESS_KEY_ID,
- aws_secret_access_key=settings.AWS_WHEREBY_ACCESS_KEY_SECRET,
- )
- s3_whereby.delete_object(Bucket=bucket_name, Key=object_key)
- logger.info(f"Deleted original Whereby recording: {bucket_name}/{object_key}")
-
- # 2. Delete processed audio from transcript storage S3 bucket
- if transcript.audio_location == "storage":
- storage = get_storage()
- await storage.delete_file(transcript.storage_audio_path)
- logger.info(f"Deleted processed audio from storage: {transcript.storage_audio_path}")
-
- # 3. Delete local audio files (if any remain)
- transcript.audio_mp3_filename.unlink(missing_ok=True)
- transcript.audio_wav_filename.unlink(missing_ok=True)
- (transcript.data_path / "upload.mp4").unlink(missing_ok=True)
-
- # 4. Update transcript to reflect audio deletion (keep all other data)
- await transcripts_controller.update(transcript, {
- 'audio_location_deleted': True
- })
-
- logger.info(f"Deleted all audio files for transcript {transcript.id}, kept transcript data")
-
- except Exception as e:
- logger.error(f"Failed to delete audio files for {object_key}: {str(e)}")
-```
-
-**Meeting Consent Controller:** `server/reflector/db/meeting_consent.py`
-
-
-```python
-class MeetingConsentController:
- async def create(self, consent: MeetingConsent):
- query = meeting_consent.insert().values(**consent.model_dump())
- await database.execute(query)
- return consent
-
- async def get_by_meeting_id(self, meeting_id: str) -> list[MeetingConsent]:
- query = meeting_consent.select().where(meeting_consent.c.meeting_id == meeting_id)
- results = await database.fetch_all(query)
- return [MeetingConsent(**result) for result in results]
-
- async def has_any_denial(self, meeting_id: str) -> bool:
- """Check if any participant denied consent for this meeting"""
- query = meeting_consent.select().where(
- meeting_consent.c.meeting_id == meeting_id,
- meeting_consent.c.consent_given == False
- )
- result = await database.fetch_one(query)
- return result is not None
-```
-
-### Phase 6: Testing Strategy
-
-**Unit Tests:**
-- Test consent API endpoint
-- Test WebSocket event broadcasting
-- Test audio deletion logic
-- Test consent status tracking
-
-**Integration Tests:**
-- Test full consent flow during recording
-- Test multiple participants consent handling
-- Test recording continuation regardless of consent
-- Test audio file cleanup
-
-**Manual Testing:**
-- Join room without consent (should work)
-- Receive consent request during recording
-- Verify transcription continues regardless of consent choice
-- Verify audio deletion when consent denied
-- Verify audio preservation when consent given
-
-### Phase 7: Deployment Considerations
-
-**Database Migration:**
-```bash
-# Run migration
-alembic upgrade head
-```
-
-**Rollback Plan:**
-- Keep old consent logic in feature flag
-- Database migration includes downgrade function
-- Frontend can toggle between old/new consent flows
-
-**Monitoring:**
-- Track consent request rates
-- Monitor audio deletion operations
-- Alert on consent-related errors
-
-## Implementation Order
-
-1. **Database migration** - Foundation for all changes
-2. **Backend API endpoints** - Core consent handling logic
-3. **WebSocket event system** - Real-time consent communication
-4. **Remove room entry consent** - Unblock room joining
-5. **Add recording consent dialog** - New consent UI
-6. **Audio deletion logic** - Cleanup mechanism
-7. **Testing and deployment** - Validation and rollout
-
-## Risk Mitigation
-
-- **Feature flags** for gradual rollout
-- **Comprehensive logging** for consent operations
-- **Rollback plan** if consent flow breaks
-- **Audio file backup** before deletion (configurable)
-- **Legal review** of consent language and timing
-
-This plan maintains backward compatibility while implementing the new consent flow without interrupting core recording functionality.
-
-## Extra notes
-
-Room creator must not be asked for consent
\ No newline at end of file
diff --git a/REQUIREMENTS.md b/REQUIREMENTS.md
deleted file mode 100644
index 5f9e4f93..00000000
--- a/REQUIREMENTS.md
+++ /dev/null
@@ -1,49 +0,0 @@
-# Audio Storage Consent Flow Requirements
-
-## Current Problem
-- Users must consent to recording **before** joining room
-- Consent blocks room entry at `/app/[roomName]/page.tsx:80-124`
-- Users cannot participate without prior consent
-
-## System Reality: Recording Detection Constraints
-- **No real-time recording detection**: System only discovers recordings after they complete (60+ second SQS delay)
-- **Cannot stop recordings**: Whereby controls recording entirely based on room configuration
-- **Limited webhook events**: Only `room.client.joined/left` available, no recording webhooks
-- **Post-processing only**: Can only mark recordings for deletion during transcript processing
-
-## Required Changes
-
-### 1. Remove Pre-Entry Consent Blocking
-- **Remove** consent dialog from room entry page
-- Allow immediate room joining without consent check
-
-### 2. Request Audio Storage Consent During Meeting Session
-- Ask during meeting: **"Do you consent to storing this audio recording?"**
-- **Timing**: ALWAYS ask - no conditions, no participant count checks, no configuration checks
-- **Scope**: Per meeting session (`meeting_id`), not per room (rooms are reused)
-- **Storage**: Dictionary of participants with their consent responses {user_id: true/false} in meeting record
-
-### 3. Handle Consent Responses
-- **If ANY participant denies consent:** Mark recording for deletion during post-processing
-- **If ALL participants consent:** Keep audio file as normal
-- **Always:** Continue meeting, recording, and transcription (cannot be interrupted)
-
-### 4. Audio Deletion Logic
-- **Always**: Create transcript, topics, summaries, waveforms first
-- **Then**: If consent denied, delete only audio files (`upload.mp4`, `audio.mp3`, `audio.wav`)
-- **Keep**: All transcript data, topics, summaries, waveforms (audio content is transcribed)
-- **Scope**: Only affects specific meeting's audio files, not other sessions in same room
-
-## Recording Trigger Context
-Whereby recording starts based on room configuration:
-- `"automatic-2nd-participant"` (default): Recording starts when 2nd person joins
-- `"automatic"`: Recording starts immediately when meeting begins
-- `"prompt"`: Manual recording start (host control)
-- `"none"`: No recording
-
-## Success Criteria
-- Users join rooms without barriers
-- Audio storage consent requested during meeting (estimated timing)
-- Post-processing checks consent and deletes audio if denied
-- Transcription and analysis unaffected by consent choice
-- Multiple meeting sessions in same room handled independently
\ No newline at end of file
diff --git a/TODO.md b/TODO.md
index 5ceb50fb..bb6dfeac 100644
--- a/TODO.md
+++ b/TODO.md
@@ -1,4 +1,3 @@
-- consent popup itself - make much less invasive, somewhere in the corner
-- non-auth user consent AND AUTH user consent - store on frontend per session - per meeting? (get meeting from the iframe)
-- actually delete aws
-- add externalId to the iframe with the logged in user
\ No newline at end of file
+- consent popup itself - make much less invasive, somewhere in the corner - essential
+- actually delete aws - CHECK
+- add externalId to the iframe with the logged in user - non essential
\ No newline at end of file
diff --git a/www/app/[roomName]/page.tsx b/www/app/[roomName]/page.tsx
index 5f5eb4b7..4ca65107 100644
--- a/www/app/[roomName]/page.tsx
+++ b/www/app/[roomName]/page.tsx
@@ -12,6 +12,7 @@ import { DomainContext } from "../domainContext";
import { useRecordingConsent } from "../recordingConsentContext";
import useSessionAccessToken from "../lib/useSessionAccessToken";
import useSessionUser from "../lib/useSessionUser";
+import useApi from "../lib/useApi";
export type RoomDetails = {
params: {
@@ -31,6 +32,7 @@ export default function Room(details: RoomDetails) {
const { api_url } = useContext(DomainContext);
const { accessToken } = useSessionAccessToken();
const { id: userId } = useSessionUser();
+ const api = useApi();
const roomUrl = meeting?.response?.host_room_url
@@ -43,38 +45,25 @@ export default function Room(details: RoomDetails) {
router.push("/browse");
}, [router]);
- // TODO hook
const handleConsent = useCallback(async (meetingId: string, given: boolean) => {
+ if (!api) return;
setShowConsentDialog(false);
setConsentLoading(true);
try {
- const requestBody = {
- consent_given: given
- };
-
- // TODO generated API
- const response = await fetch(`${api_url}/v1/meetings/${meetingId}/consent`, {
- method: 'POST',
- headers: {
- 'Content-Type': 'application/json',
- ...(accessToken && { 'Authorization': `Bearer ${accessToken}` })
- },
- body: JSON.stringify(requestBody),
+ await api.v1MeetingAudioConsent({
+ meetingId,
+ requestBody: { consent_given: given }
});
-
- if (response.ok) {
- touch(meetingId);
- } else {
- console.error('Failed to submit consent');
- }
+
+ touch(meetingId);
} catch (error) {
console.error('Error submitting consent:', error);
} finally {
setConsentLoading(false);
}
- }, [api_url, accessToken, touch]);
+ }, [api, touch]);
useEffect(() => {
diff --git a/www/app/api/schemas.gen.ts b/www/app/api/schemas.gen.ts
index c9b5e28d..359b6922 100644
--- a/www/app/api/schemas.gen.ts
+++ b/www/app/api/schemas.gen.ts
@@ -548,6 +548,18 @@ export const $Meeting = {
title: "Meeting",
} as const;
+export const $MeetingConsentRequest = {
+ properties: {
+ consent_given: {
+ type: "boolean",
+ title: "Consent Given",
+ },
+ },
+ type: "object",
+ required: ["consent_given"],
+ title: "MeetingConsentRequest",
+} as const;
+
export const $Page_GetTranscript_ = {
properties: {
items: {
@@ -1166,6 +1178,35 @@ export const $ValidationError = {
title: "ValidationError",
} as const;
+export const $WherebyWebhookEvent = {
+ properties: {
+ apiVersion: {
+ type: "string",
+ title: "Apiversion",
+ },
+ id: {
+ type: "string",
+ title: "Id",
+ },
+ createdAt: {
+ type: "string",
+ format: "date-time",
+ title: "Createdat",
+ },
+ type: {
+ type: "string",
+ title: "Type",
+ },
+ data: {
+ type: "object",
+ title: "Data",
+ },
+ },
+ type: "object",
+ required: ["apiVersion", "id", "createdAt", "type", "data"],
+ title: "WherebyWebhookEvent",
+} as const;
+
export const $Word = {
properties: {
text: {
diff --git a/www/app/api/services.gen.ts b/www/app/api/services.gen.ts
index acf1b71f..a91155d1 100644
--- a/www/app/api/services.gen.ts
+++ b/www/app/api/services.gen.ts
@@ -4,6 +4,8 @@ import type { CancelablePromise } from "./core/CancelablePromise";
import type { BaseHttpRequest } from "./core/BaseHttpRequest";
import type {
MetricsResponse,
+ V1MeetingAudioConsentData,
+ V1MeetingAudioConsentResponse,
V1RoomsListData,
V1RoomsListResponse,
V1RoomsCreateData,
@@ -64,6 +66,8 @@ import type {
V1ZulipGetStreamsResponse,
V1ZulipGetTopicsData,
V1ZulipGetTopicsResponse,
+ V1WherebyWebhookData,
+ V1WherebyWebhookResponse,
} from "./types.gen";
export class DefaultService {
@@ -82,6 +86,31 @@ export class DefaultService {
});
}
+ /**
+ * Meeting Audio Consent
+ * @param data The data for the request.
+ * @param data.meetingId
+ * @param data.requestBody
+ * @returns unknown Successful Response
+ * @throws ApiError
+ */
+ public v1MeetingAudioConsent(
+ data: V1MeetingAudioConsentData,
+ ): CancelablePromise {
+ return this.httpRequest.request({
+ method: "POST",
+ url: "/v1/meetings/{meeting_id}/consent",
+ path: {
+ meeting_id: data.meetingId,
+ },
+ body: data.requestBody,
+ mediaType: "application/json",
+ errors: {
+ 422: "Validation Error",
+ },
+ });
+ }
+
/**
* Rooms List
* @param data The data for the request.
@@ -807,4 +836,25 @@ export class DefaultService {
},
});
}
+
+ /**
+ * Whereby Webhook
+ * @param data The data for the request.
+ * @param data.requestBody
+ * @returns unknown Successful Response
+ * @throws ApiError
+ */
+ public v1WherebyWebhook(
+ data: V1WherebyWebhookData,
+ ): CancelablePromise {
+ return this.httpRequest.request({
+ method: "POST",
+ url: "/v1/whereby",
+ body: data.requestBody,
+ mediaType: "application/json",
+ errors: {
+ 422: "Validation Error",
+ },
+ });
+ }
}
diff --git a/www/app/api/types.gen.ts b/www/app/api/types.gen.ts
index 9b456648..ef9ec43d 100644
--- a/www/app/api/types.gen.ts
+++ b/www/app/api/types.gen.ts
@@ -109,6 +109,10 @@ export type Meeting = {
end_date: string;
};
+export type MeetingConsentRequest = {
+ consent_given: boolean;
+};
+
export type Page_GetTranscript_ = {
items: Array;
total: number;
@@ -229,6 +233,16 @@ export type ValidationError = {
type: string;
};
+export type WherebyWebhookEvent = {
+ apiVersion: string;
+ id: string;
+ createdAt: string;
+ type: string;
+ data: {
+ [key: string]: unknown;
+ };
+};
+
export type Word = {
text: string;
start: number;
@@ -238,6 +252,13 @@ export type Word = {
export type MetricsResponse = unknown;
+export type V1MeetingAudioConsentData = {
+ meetingId: string;
+ requestBody: MeetingConsentRequest;
+};
+
+export type V1MeetingAudioConsentResponse = unknown;
+
export type V1RoomsListData = {
/**
* Page number
@@ -454,6 +475,12 @@ export type V1ZulipGetTopicsData = {
export type V1ZulipGetTopicsResponse = Array;
+export type V1WherebyWebhookData = {
+ requestBody: WherebyWebhookEvent;
+};
+
+export type V1WherebyWebhookResponse = unknown;
+
export type $OpenApiTs = {
"/metrics": {
get: {
@@ -465,6 +492,21 @@ export type $OpenApiTs = {
};
};
};
+ "/v1/meetings/{meeting_id}/consent": {
+ post: {
+ req: V1MeetingAudioConsentData;
+ res: {
+ /**
+ * Successful Response
+ */
+ 200: unknown;
+ /**
+ * Validation Error
+ */
+ 422: HTTPValidationError;
+ };
+ };
+ };
"/v1/rooms": {
get: {
req: V1RoomsListData;
@@ -902,4 +944,19 @@ export type $OpenApiTs = {
};
};
};
+ "/v1/whereby": {
+ post: {
+ req: V1WherebyWebhookData;
+ res: {
+ /**
+ * Successful Response
+ */
+ 200: unknown;
+ /**
+ * Validation Error
+ */
+ 422: HTTPValidationError;
+ };
+ };
+ };
};
diff --git a/www/app/recordingConsentContext.tsx b/www/app/recordingConsentContext.tsx
index e4249f37..4c2e16ad 100644
--- a/www/app/recordingConsentContext.tsx
+++ b/www/app/recordingConsentContext.tsx
@@ -29,17 +29,20 @@ interface RecordingConsentProviderProps {
children: React.ReactNode;
}
+const LOCAL_STORAGE_KEY = "recording_consent_meetings";
+
export const RecordingConsentProvider: React.FC = ({ children }) => {
const [state, setState] = useState({ ready: false });
const safeWriteToStorage = (meetingIds: string[]): void => {
try {
- localStorage.setItem("recording_consent_meetings", JSON.stringify(meetingIds));
+ localStorage.setItem(LOCAL_STORAGE_KEY, JSON.stringify(meetingIds));
} catch (error) {
console.error("Failed to save consent data to localStorage:", error);
}
};
+ // writes to local storage and to the state of context both
const touch = (meetingId: string): void => {
if (!state.ready) {
@@ -47,13 +50,14 @@ export const RecordingConsentProvider: React.FC =
return;
}
- // Update context state (always works)
- const newSet = new Set([...state.consentAnsweredForMeetings, meetingId]);
-
+ // has success regardless local storage write success: we don't handle that
+ // and don't want to crash anything with just consent functionality
+ const newSet = state.consentAnsweredForMeetings.has(meetingId) ?
+ state.consentAnsweredForMeetings :
+ new Set([...state.consentAnsweredForMeetings, meetingId]);
+ // note: preserves the set insertion order
const array = Array.from(newSet).slice(-5); // Keep latest 5
safeWriteToStorage(array);
-
- // Update state regardless of storage success
setState({ ready: true, consentAnsweredForMeetings: newSet });
};
@@ -62,10 +66,10 @@ export const RecordingConsentProvider: React.FC =
return state.consentAnsweredForMeetings.has(meetingId);
};
- // Initialize from localStorage on mount (client-side only)
+ // initialize on mount
useEffect(() => {
try {
- const stored = localStorage.getItem("recording_consent_meetings");
+ const stored = localStorage.getItem(LOCAL_STORAGE_KEY);
if (!stored) {
setState({ ready: true, consentAnsweredForMeetings: new Set() });
return;
@@ -77,10 +81,12 @@ export const RecordingConsentProvider: React.FC =
setState({ ready: true, consentAnsweredForMeetings: new Set() });
return;
}
-
- const consentAnsweredForMeetings = new Set(parsed.filter(id => typeof id === 'string'));
+
+ // pre-historic way of parsing!
+ const consentAnsweredForMeetings = new Set(parsed.filter(id => !!id && typeof id === 'string'));
setState({ ready: true, consentAnsweredForMeetings });
} catch (error) {
+ // we don't want to fail the page here; the component is not essential.
console.error("Failed to parse consent data from localStorage:", error);
setState({ ready: true, consentAnsweredForMeetings: new Set() });
}
From fdf42cf60b381cc0606bbd0511ca0a633188e1ec Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 19:48:46 -0400
Subject: [PATCH 08/30] slop removal
---
...0250617140003_add_meeting_consent_table.py | 2 -
.../[transcriptId]/record/page.tsx | 66 ++-----------------
2 files changed, 7 insertions(+), 61 deletions(-)
diff --git a/server/migrations/versions/20250617140003_add_meeting_consent_table.py b/server/migrations/versions/20250617140003_add_meeting_consent_table.py
index f4cfef81..ae85219c 100644
--- a/server/migrations/versions/20250617140003_add_meeting_consent_table.py
+++ b/server/migrations/versions/20250617140003_add_meeting_consent_table.py
@@ -18,7 +18,6 @@ depends_on: Union[str, Sequence[str], None] = None
def upgrade() -> None:
- # Create meeting_consent table
op.create_table(
'meeting_consent',
sa.Column('id', sa.String(), nullable=False),
@@ -32,5 +31,4 @@ def upgrade() -> None:
def downgrade() -> None:
- # Drop meeting_consent table
op.drop_table('meeting_consent')
\ No newline at end of file
diff --git a/www/app/(app)/transcripts/[transcriptId]/record/page.tsx b/www/app/(app)/transcripts/[transcriptId]/record/page.tsx
index 009fc519..2d227f57 100644
--- a/www/app/(app)/transcripts/[transcriptId]/record/page.tsx
+++ b/www/app/(app)/transcripts/[transcriptId]/record/page.tsx
@@ -13,8 +13,6 @@ import useMp3 from "../../useMp3";
import WaveformLoading from "../../waveformLoading";
import { Box, Text, Grid, Heading, VStack, Flex } from "@chakra-ui/react";
import LiveTrancription from "../../liveTranscription";
-import AudioConsentDialog from "../../../rooms/audioConsentDialog";
-import useApi from "../../../../lib/useApi";
type TranscriptDetails = {
params: {
@@ -26,9 +24,6 @@ const TranscriptRecord = (details: TranscriptDetails) => {
const transcript = useTranscript(details.params.transcriptId);
const [transcriptStarted, setTranscriptStarted] = useState(false);
const useActiveTopic = useState(null);
- const [showConsentDialog, setShowConsentDialog] = useState(false);
- const [consentStatus, setConsentStatus] = useState('');
- const api = useApi();
const webSockets = useWebSockets(details.params.transcriptId);
@@ -69,60 +64,14 @@ const TranscriptRecord = (details: TranscriptDetails) => {
};
}, []);
- // Show consent dialog when recording starts and meeting_id is available
- useEffect(() => {
- if (status === "recording" && transcript.response?.meeting_id && !consentStatus) {
- setShowConsentDialog(true);
- }
- }, [status, transcript.response?.meeting_id, consentStatus]);
-
- const handleConsentResponse = async (consentGiven: boolean) => {
- const meetingId = transcript.response?.meeting_id;
- if (!meetingId || !api) {
- console.error('No meeting_id available or API not initialized');
- return;
- }
-
- try {
- // Use a simple user identifier - could be improved with actual user ID
- const userIdentifier = `user_${Date.now()}`;
-
- const response = await fetch(`/v1/meetings/${meetingId}/consent`, {
- method: 'POST',
- headers: {
- 'Content-Type': 'application/json',
- },
- body: JSON.stringify({
- consent_given: consentGiven,
- user_identifier: userIdentifier
- })
- });
-
- if (response.ok) {
- setConsentStatus(consentGiven ? 'given' : 'denied');
- console.log('Consent recorded successfully');
- } else {
- console.error('Failed to record consent');
- }
- } catch (error) {
- console.error('Error recording consent:', error);
- }
- };
-
return (
- <>
- setShowConsentDialog(false)}
- onConsent={handleConsentResponse}
- />
-
+
{status == "processing" ? (
) : (
@@ -175,7 +124,6 @@ const TranscriptRecord = (details: TranscriptDetails) => {
- >
);
};
From 1876ed7579ab48a73cea8e1959cf72661b268fe0 Mon Sep 17 00:00:00 2001
From: Igor Loskutov
Date: Tue, 17 Jun 2025 19:59:44 -0400
Subject: [PATCH 09/30] remove some slop
---
www/app/(app)/transcripts/new/page.tsx | 16 +++++++++++-----
www/app/(app)/transcripts/useAudioDevice.ts | 12 ++----------
www/app/webinars/[title]/page.tsx | 2 +-
3 files changed, 14 insertions(+), 16 deletions(-)
diff --git a/www/app/(app)/transcripts/new/page.tsx b/www/app/(app)/transcripts/new/page.tsx
index 6a325f4a..a99af7be 100644
--- a/www/app/(app)/transcripts/new/page.tsx
+++ b/www/app/(app)/transcripts/new/page.tsx
@@ -43,6 +43,12 @@ import {
Input,
} from "@chakra-ui/react";
const TranscriptCreate = () => {
+
+ const [isClient, setIsClient] = useState(false);
+ useEffect(() => {
+ // next SSR
+ setIsClient(true);
+ }, []);
const router = useRouter();
const { isLoading, isAuthenticated } = useSessionStatus();
const requireLogin = featureEnabled("requireLogin");
@@ -68,13 +74,13 @@ const TranscriptCreate = () => {
};
const send = () => {
- if (!isClient || loadingRecord || createTranscript.loading || permissionDenied) return;
+ if (loadingRecord || createTranscript.loading || permissionDenied) return;
setLoadingRecord(true);
createTranscript.create({ name, target_language: getTargetLanguage() });
};
const uploadFile = () => {
- if (!isClient || loadingUpload || createTranscript.loading || permissionDenied) return;
+ if (loadingUpload || createTranscript.loading || permissionDenied) return;
setLoadingUpload(true);
createTranscript.create({ name, target_language: getTargetLanguage() });
};
@@ -91,7 +97,7 @@ const TranscriptCreate = () => {
if (createTranscript.error) setLoadingRecord(false);
}, [createTranscript.error]);
- const { loading, permissionOk, permissionDenied, requestPermission, isClient } =
+ const { loading, permissionOk, permissionDenied, requestPermission } =
useAudioDevice();
return (
@@ -124,7 +130,7 @@ const TranscriptCreate = () => {
Reflector is a transcription and summarization pipeline that
transforms audio into knowledge.
- {" "}The output is meeting minutes and topic summaries enabling
+ The output is meeting minutes and topic summaries enabling
topic-specific analyses stored in your systems of record. This is
accomplished on your infrastructure – without 3rd parties –
keeping your data private, secure, and organized.
@@ -205,7 +211,7 @@ const TranscriptCreate = () => {
{loadingRecord ? "Loading..." : "Record Meeting"}
diff --git a/www/app/(app)/transcripts/useAudioDevice.ts b/www/app/(app)/transcripts/useAudioDevice.ts
index e109d5e7..11ca233d 100644
--- a/www/app/(app)/transcripts/useAudioDevice.ts
+++ b/www/app/(app)/transcripts/useAudioDevice.ts
@@ -9,10 +9,9 @@ const useAudioDevice = () => {
const [permissionDenied, setPermissionDenied] = useState(false);
const [audioDevices, setAudioDevices] = useState
);
}