feat: complete calendar integration with UI improvements and code cleanup

Calendar Integration Tasks: - Update upcoming meetings window from 30 to 120 minutes - Include currently happening events in upcoming meetings API - Create shared time utility functions (formatDateTime, formatCountdown, formatStartedAgo) - Improve ongoing meetings UI logic with proper time detection - Fix backend code organization and remove excessive documentation UI/UX Improvements: - Restructure room page layout using MinimalHeader pattern - Remove borders from header and footer elements - Change button text from "Leave Meeting" to "Leave Room" - Remove "Back to Reflector" footer for cleaner design - Extract WaitPageClient component for better separation Backend Changes: - calendar_events.py: Fix import organization and extend timing window - rooms.py: Update API default from 30 to 120 minutes - Enhanced test coverage for ongoing meeting scenarios Frontend Changes: - MinimalHeader: Add onLeave prop for custom navigation - MeetingSelection: Complete layout restructure with shared utilities - timeUtils: New shared utility file for consistent time formatting 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com>
2025-12-21 12:49:06 +00:00 · 2025-09-09 08:51:40 -06:00
parent 7193b4dbba
commit 98e05e484a
9 changed files with 567 additions and 437 deletions
--- a/server/reflector/db/calendar_events.py
+++ b/server/reflector/db/calendar_events.py
@@ -1,4 +1,4 @@
-from datetime import datetime, timezone
+from datetime import datetime, timedelta, timezone
 from typing import Any

 import sqlalchemy as sa
@@ -65,7 +65,6 @@ class CalendarEventController:
        start_after: datetime | None = None,
        end_before: datetime | None = None,
    ) -> list[CalendarEvent]:
-        """Get calendar events for a room."""
        query = calendar_events.select().where(calendar_events.c.room_id == room_id)

        if not include_deleted:
@@ -83,9 +82,9 @@ class CalendarEventController:
        return [CalendarEvent(**result) for result in results]

    async def get_upcoming(
-        self, room_id: str, minutes_ahead: int = 30
+        self, room_id: str, minutes_ahead: int = 120
    ) -> list[CalendarEvent]:
-        """Get upcoming events for a room within the specified minutes."""
+        """Get upcoming events for a room within the specified minutes, including currently happening events."""
        now = datetime.now(timezone.utc)
        future_time = now + timedelta(minutes=minutes_ahead)

@@ -95,8 +94,8 @@ class CalendarEventController:
                sa.and_(
                    calendar_events.c.room_id == room_id,
                    calendar_events.c.is_deleted == False,
-                    calendar_events.c.start_time >= now,
                    calendar_events.c.start_time <= future_time,
+                    calendar_events.c.end_time >= now,
                )
            )
            .order_by(calendar_events.c.start_time.asc())
@@ -106,7 +105,6 @@ class CalendarEventController:
        return [CalendarEvent(**result) for result in results]

    async def get_by_ics_uid(self, room_id: str, ics_uid: str) -> CalendarEvent | None:
-        """Get a calendar event by its ICS UID."""
        query = calendar_events.select().where(
            sa.and_(
                calendar_events.c.room_id == room_id,
@@ -117,11 +115,9 @@ class CalendarEventController:
        return CalendarEvent(**result) if result else None

    async def upsert(self, event: CalendarEvent) -> CalendarEvent:
-        """Create or update a calendar event."""
        existing = await self.get_by_ics_uid(event.room_id, event.ics_uid)

        if existing:
-            # Update existing event
            event.id = existing.id
            event.created_at = existing.created_at
            event.updated_at = datetime.now(timezone.utc)
@@ -132,7 +128,6 @@ class CalendarEventController:
                .values(**event.model_dump())
            )
        else:
-            # Insert new event
            query = calendar_events.insert().values(**event.model_dump())

        await get_database().execute(query)
@@ -144,7 +139,6 @@ class CalendarEventController:
        """Soft delete future events that are no longer in the calendar."""
        now = datetime.now(timezone.utc)

-        # First, get the IDs of events to delete
        select_query = calendar_events.select().where(
            sa.and_(
                calendar_events.c.room_id == room_id,
@@ -160,7 +154,6 @@ class CalendarEventController:
        delete_count = len(to_delete)

        if delete_count > 0:
-            # Now update them
            update_query = (
                calendar_events.update()
                .where(
@@ -181,13 +174,9 @@ class CalendarEventController:
        return delete_count

    async def delete_by_room(self, room_id: str) -> int:
-        """Hard delete all events for a room (used when room is deleted)."""
        query = calendar_events.delete().where(calendar_events.c.room_id == room_id)
        result = await get_database().execute(query)
        return result.rowcount


-# Add missing import
-from datetime import timedelta
-
 calendar_events_controller = CalendarEventController()
--- a/server/reflector/views/rooms.py
+++ b/server/reflector/views/rooms.py
@@ -431,7 +431,7 @@ async def rooms_list_meetings(
 async def rooms_list_upcoming_meetings(
    room_name: str,
    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
-    minutes_ahead: int = 30,
+    minutes_ahead: int = 120,
 ):
    user_id = user["sub"] if user else None
    room = await rooms_controller.get_by_name(room_name)
--- a/server/tests/test_calendar_event.py
+++ b/server/tests/test_calendar_event.py
@@ -132,6 +132,16 @@ async def test_calendar_event_get_upcoming():
    )
    await calendar_events_controller.upsert(upcoming_event)

+    # Currently happening event (started 10 minutes ago, ends in 20 minutes)
+    current_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="current-event",
+        title="Current Meeting",
+        start_time=now - timedelta(minutes=10),
+        end_time=now + timedelta(minutes=20),
+    )
+    await calendar_events_controller.upsert(current_event)
+
    # Future event beyond 30 minutes
    future_event = CalendarEvent(
        room_id=room.id,
@@ -142,20 +152,83 @@ async def test_calendar_event_get_upcoming():
    )
    await calendar_events_controller.upsert(future_event)

-    # Get upcoming events (default 30 minutes)
+    # Get upcoming events (default 120 minutes) - should include current, upcoming, and future
    upcoming = await calendar_events_controller.get_upcoming(room.id)

-    assert len(upcoming) == 1
-    assert upcoming[0].ics_uid == "upcoming-event"
+    assert len(upcoming) == 3
+    # Events should be sorted by start_time (current event first, then upcoming, then future)
+    assert upcoming[0].ics_uid == "current-event"
+    assert upcoming[1].ics_uid == "upcoming-event"
+    assert upcoming[2].ics_uid == "future-event"

    # Get upcoming with custom window
    upcoming_extended = await calendar_events_controller.get_upcoming(
        room.id, minutes_ahead=180
    )

-    assert len(upcoming_extended) == 2
-    assert upcoming_extended[0].ics_uid == "upcoming-event"
-    assert upcoming_extended[1].ics_uid == "future-event"
+    assert len(upcoming_extended) == 3
+    # Events should be sorted by start_time
+    assert upcoming_extended[0].ics_uid == "current-event"
+    assert upcoming_extended[1].ics_uid == "upcoming-event"
+    assert upcoming_extended[2].ics_uid == "future-event"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_get_upcoming_includes_currently_happening():
+    """Test that get_upcoming includes currently happening events but excludes ended events."""
+    # Create room
+    room = await rooms_controller.add(
+        name="current-happening-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Event that ended in the past (should NOT be included)
+    past_ended_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="past-ended-event",
+        title="Past Ended Meeting",
+        start_time=now - timedelta(hours=2),
+        end_time=now - timedelta(minutes=30),
+    )
+    await calendar_events_controller.upsert(past_ended_event)
+
+    # Event currently happening (started 10 minutes ago, ends in 20 minutes) - SHOULD be included
+    currently_happening_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="currently-happening",
+        title="Currently Happening Meeting",
+        start_time=now - timedelta(minutes=10),
+        end_time=now + timedelta(minutes=20),
+    )
+    await calendar_events_controller.upsert(currently_happening_event)
+
+    # Event starting soon (in 5 minutes) - SHOULD be included
+    upcoming_soon_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="upcoming-soon",
+        title="Upcoming Soon Meeting",
+        start_time=now + timedelta(minutes=5),
+        end_time=now + timedelta(minutes=35),
+    )
+    await calendar_events_controller.upsert(upcoming_soon_event)
+
+    # Get upcoming events
+    upcoming = await calendar_events_controller.get_upcoming(room.id, minutes_ahead=30)
+
+    # Should only include currently happening and upcoming soon events
+    assert len(upcoming) == 2
+    assert upcoming[0].ics_uid == "currently-happening"
+    assert upcoming[1].ics_uid == "upcoming-soon"


@pytest.mark.asyncio
--- a/server/tests/test_room_ics_api.py
+++ b/server/tests/test_room_ics_api.py
@@ -357,8 +357,9 @@ async def test_list_upcoming_meetings(authenticated_client):
    response = await client.get(f"/rooms/{room.name}/meetings/upcoming")
    assert response.status_code == 200
    data = response.json()
-    assert len(data) == 1
+    assert len(data) == 2
    assert data[0]["title"] == "Soon"
+    assert data[1]["title"] == "Later"

    response = await client.get(
        f"/rooms/{room.name}/meetings/upcoming", params={"minutes_ahead": 180}
--- a/www/app/[roomName]/MeetingSelection.tsx
+++ b/www/app/[roomName]/MeetingSelection.tsx
@@ -24,6 +24,12 @@ import {
 } from "../lib/apiHooks";
 import { useRouter } from "next/navigation";
 import Link from "next/link";
+import {
+  formatDateTime,
+  formatCountdown,
+  formatStartedAgo,
+} from "../lib/timeUtils";
+import MinimalHeader from "../components/MinimalHeader";

 type Meeting = components["schemas"]["Meeting"];
 type CalendarEventResponse = components["schemas"]["CalendarEventResponse"];
@@ -36,32 +42,6 @@ interface MeetingSelectionProps {
  onCreateUnscheduled: () => void;
 }

-const formatDateTime = (date: string | Date) => {
-  const d = new Date(date);
-  return d.toLocaleString("en-US", {
-    month: "short",
-    day: "numeric",
-    hour: "2-digit",
-    minute: "2-digit",
-  });
-};
-
-const formatCountdown = (startTime: string | Date) => {
-  const now = new Date();
-  const start = new Date(startTime);
-  const diff = start.getTime() - now.getTime();
-
-  if (diff <= 0) return "Starting now";
-
-  const minutes = Math.floor(diff / 60000);
-  const hours = Math.floor(minutes / 60);
-
-  if (hours > 0) {
-    return `Starts in ${hours}h ${minutes % 60}m`;
-  }
-  return `Starts in ${minutes} minutes`;
-};
-
 export default function MeetingSelection({
  roomName,
  isOwner,
@@ -158,234 +138,255 @@ export default function MeetingSelection({
      ? `${displayName} Room`
      : `${displayName}'s Room`;

+  const handleLeaveMeeting = () => {
+    router.push("/");
+  };
+
  return (
-    <Flex
-      flexDir="column"
-      w={{ base: "full", md: "container.xl" }}
-      mx="auto"
-      px={6}
-      py={8}
-      minH="100vh"
-    >
+    <Flex flexDir="column" minH="100vh">
+      <MinimalHeader
+        roomName={roomName}
+        displayName={room?.display_name || room?.name}
+        showLeaveButton={true}
+        onLeave={handleLeaveMeeting}
+      />
+
      <Flex
-        flexDir="row"
-        justifyContent="space-between"
-        alignItems="center"
-        mb={6}
+        flexDir="column"
+        w={{ base: "full", md: "container.xl" }}
+        mx="auto"
+        px={6}
+        py={8}
+        flex="1"
      >
-        <Text fontSize="lg" fontWeight="semibold">
-          {displayName}'s room
-        </Text>
-      </Flex>
-
-      {/* Active Meetings */}
-      {activeMeetings.length > 0 && (
-        <VStack align="stretch" gap={4} mb={6}>
-          <Text fontSize="md" fontWeight="semibold" color="gray.700">
-            Active Meetings
-          </Text>
-          {activeMeetings.map((meeting) => (
-            <Box
-              key={meeting.id}
-              width="100%"
-              bg="white"
-              border="1px solid"
-              borderColor="gray.200"
-              borderRadius="md"
-              p={4}
-              _hover={{ borderColor: "gray.300" }}
-            >
-              <HStack justify="space-between" align="start">
-                <VStack align="start" gap={2} flex={1}>
-                  <HStack>
-                    <Icon as={FaCalendarAlt} color="blue.500" />
-                    <Text fontWeight="semibold">
-                      {(meeting.calendar_metadata as any)?.title || "Meeting"}
-                    </Text>
-                  </HStack>
-
-                  {isOwner &&
-                    (meeting.calendar_metadata as any)?.description && (
-                      <Text fontSize="sm" color="gray.600">
-                        {(meeting.calendar_metadata as any).description}
+        {/* Active Meetings */}
+        {activeMeetings.length > 0 && (
+          <VStack align="stretch" gap={4} mb={6}>
+            <Text fontSize="md" fontWeight="semibold" color="gray.700">
+              Active Meetings
+            </Text>
+            {activeMeetings.map((meeting) => (
+              <Box
+                key={meeting.id}
+                width="100%"
+                bg="white"
+                border="1px solid"
+                borderColor="gray.200"
+                borderRadius="md"
+                p={4}
+                _hover={{ borderColor: "gray.300" }}
+              >
+                <HStack justify="space-between" align="start">
+                  <VStack align="start" gap={2} flex={1}>
+                    <HStack>
+                      <Icon as={FaCalendarAlt} color="blue.500" />
+                      <Text fontWeight="semibold">
+                        {(meeting.calendar_metadata as any)?.title || "Meeting"}
                      </Text>
-                    )}
-
-                  <HStack gap={4} fontSize="sm" color="gray.500">
-                    <HStack>
-                      <Icon as={FaUsers} />
-                      <Text>{meeting.num_clients} participants</Text>
                    </HStack>
-                    <HStack>
-                      <Icon as={FaClock} />
-                      <Text>Started {formatDateTime(meeting.start_date)}</Text>
-                    </HStack>
-                  </HStack>

-                  {isOwner && (meeting.calendar_metadata as any)?.attendees && (
-                    <HStack gap={2} flexWrap="wrap">
-                      {(meeting.calendar_metadata as any).attendees
-                        .slice(0, 3)
-                        .map((attendee: any, idx: number) => (
-                          <Badge key={idx} colorScheme="green" fontSize="xs">
-                            {attendee.name || attendee.email}
-                          </Badge>
-                        ))}
-                      {(meeting.calendar_metadata as any).attendees.length >
-                        3 && (
-                        <Badge colorScheme="gray" fontSize="xs">
-                          +
-                          {(meeting.calendar_metadata as any).attendees.length -
-                            3}{" "}
-                          more
-                        </Badge>
+                    {isOwner &&
+                      (meeting.calendar_metadata as any)?.description && (
+                        <Text fontSize="sm" color="gray.600">
+                          {(meeting.calendar_metadata as any).description}
+                        </Text>
                      )}
-                    </HStack>
-                  )}
-                </VStack>

-                <HStack gap={2}>
-                  <Button
-                    colorScheme="blue"
-                    size="md"
-                    onClick={() => handleJoinMeeting(meeting.id)}
-                  >
-                    Join Now
-                  </Button>
-                  {isOwner && (
+                    <HStack gap={4} fontSize="sm" color="gray.500">
+                      <HStack>
+                        <Icon as={FaUsers} />
+                        <Text>{meeting.num_clients} participants</Text>
+                      </HStack>
+                      <HStack>
+                        <Icon as={FaClock} />
+                        <Text>
+                          Started {formatDateTime(meeting.start_date)}
+                        </Text>
+                      </HStack>
+                    </HStack>
+
+                    {isOwner &&
+                      (meeting.calendar_metadata as any)?.attendees && (
+                        <HStack gap={2} flexWrap="wrap">
+                          {(meeting.calendar_metadata as any).attendees
+                            .slice(0, 3)
+                            .map((attendee: any, idx: number) => (
+                              <Badge
+                                key={idx}
+                                colorScheme="green"
+                                fontSize="xs"
+                              >
+                                {attendee.name || attendee.email}
+                              </Badge>
+                            ))}
+                          {(meeting.calendar_metadata as any).attendees.length >
+                            3 && (
+                            <Badge colorScheme="gray" fontSize="xs">
+                              +
+                              {(meeting.calendar_metadata as any).attendees
+                                .length - 3}{" "}
+                              more
+                            </Badge>
+                          )}
+                        </HStack>
+                      )}
+                  </VStack>
+
+                  <HStack gap={2}>
+                    <Button
+                      colorScheme="blue"
+                      size="md"
+                      onClick={() => handleJoinMeeting(meeting.id)}
+                    >
+                      Join Now
+                    </Button>
+                    {isOwner && (
+                      <Button
+                        variant="outline"
+                        colorScheme="red"
+                        size="md"
+                        onClick={() => handleEndMeeting(meeting.id)}
+                        isLoading={deactivateMeetingMutation.isPending}
+                      >
+                        <Icon as={LuX} />
+                        End Meeting
+                      </Button>
+                    )}
+                  </HStack>
+                </HStack>
+              </Box>
+            ))}
+          </VStack>
+        )}
+
+        {/* Upcoming Meetings */}
+        {upcomingEvents.length > 0 && (
+          <VStack align="stretch" gap={4} mb={6}>
+            <Text fontSize="md" fontWeight="semibold" color="gray.700">
+              Upcoming Meetings
+            </Text>
+            {upcomingEvents.map((event) => {
+              const now = new Date();
+              const startTime = new Date(event.start_time);
+              const endTime = new Date(event.end_time);
+              const isOngoing = startTime <= now && now <= endTime;
+
+              return (
+                <Box
+                  key={event.id}
+                  width="100%"
+                  bg="white"
+                  border="1px solid"
+                  borderColor="gray.200"
+                  borderRadius="md"
+                  p={4}
+                  _hover={{ borderColor: "gray.300" }}
+                >
+                  <HStack justify="space-between" align="start">
+                    <VStack align="start" gap={2} flex={1}>
+                      <HStack>
+                        <Icon
+                          as={FaCalendarAlt}
+                          color={isOngoing ? "blue.500" : "orange.500"}
+                        />
+                        <Text fontWeight="semibold">
+                          {event.title || "Scheduled Meeting"}
+                        </Text>
+                        <Badge
+                          colorScheme={isOngoing ? "blue" : "orange"}
+                          fontSize="xs"
+                        >
+                          {isOngoing
+                            ? formatStartedAgo(event.start_time)
+                            : formatCountdown(event.start_time)}
+                        </Badge>
+                      </HStack>
+
+                      {isOwner && event.description && (
+                        <Text fontSize="sm" color="gray.600">
+                          {event.description}
+                        </Text>
+                      )}
+
+                      <HStack gap={4} fontSize="sm" color="gray.500">
+                        <Text>
+                          {formatDateTime(event.start_time)} -{" "}
+                          {formatDateTime(event.end_time)}
+                        </Text>
+                      </HStack>
+
+                      {isOwner && event.attendees && (
+                        <HStack gap={2} flexWrap="wrap">
+                          {event.attendees
+                            .slice(0, 3)
+                            .map((attendee: any, idx: number) => (
+                              <Badge
+                                key={idx}
+                                colorScheme="purple"
+                                fontSize="xs"
+                              >
+                                {attendee.name || attendee.email}
+                              </Badge>
+                            ))}
+                          {event.attendees.length > 3 && (
+                            <Badge colorScheme="gray" fontSize="xs">
+                              +{event.attendees.length - 3} more
+                            </Badge>
+                          )}
+                        </HStack>
+                      )}
+                    </VStack>
+
                    <Button
                      variant="outline"
-                      colorScheme="red"
+                      colorScheme={isOngoing ? "blue" : "orange"}
                      size="md"
-                      onClick={() => handleEndMeeting(meeting.id)}
-                      isLoading={deactivateMeetingMutation.isPending}
+                      onClick={() => handleJoinUpcoming(event)}
                    >
-                      <Icon as={LuX} />
-                      End Meeting
+                      {isOngoing ? "Join Now" : "Join Early"}
                    </Button>
-                  )}
-                </HStack>
-              </HStack>
-            </Box>
-          ))}
-        </VStack>
-      )}
-
-      {/* Upcoming Meetings */}
-      {upcomingEvents.length > 0 && (
-        <VStack align="stretch" gap={4} mb={6}>
-          <Text fontSize="md" fontWeight="semibold" color="gray.700">
-            Upcoming Meetings
-          </Text>
-          {upcomingEvents.map((event) => (
-            <Box
-              key={event.id}
-              width="100%"
-              bg="white"
-              border="1px solid"
-              borderColor="gray.200"
-              borderRadius="md"
-              p={4}
-              _hover={{ borderColor: "gray.300" }}
-            >
-              <HStack justify="space-between" align="start">
-                <VStack align="start" gap={2} flex={1}>
-                  <HStack>
-                    <Icon as={FaCalendarAlt} color="orange.500" />
-                    <Text fontWeight="semibold">
-                      {event.title || "Scheduled Meeting"}
-                    </Text>
-                    <Badge colorScheme="orange" fontSize="xs">
-                      {formatCountdown(event.start_time)}
-                    </Badge>
                  </HStack>
+                </Box>
+              );
+            })}
+          </VStack>
+        )}

-                  {isOwner && event.description && (
-                    <Text fontSize="sm" color="gray.600">
-                      {event.description}
-                    </Text>
-                  )}
+        {/* Create Unscheduled Meeting - Only for room owners or shared rooms */}
+        {(isOwner || isSharedRoom) && (
+          <Box width="100%" bg="gray.50" borderRadius="md" p={4} mt={6}>
+            <HStack justify="space-between" align="center">
+              <VStack align="start" gap={1}>
+                <Text fontWeight="semibold">Start a Quick Meeting</Text>
+                <Text fontSize="sm" color="gray.600">
+                  Jump into a meeting room right away
+                </Text>
+              </VStack>
+              <Button colorScheme="green" onClick={onCreateUnscheduled}>
+                Create Meeting
+              </Button>
+            </HStack>
+          </Box>
+        )}

-                  <HStack gap={4} fontSize="sm" color="gray.500">
-                    <Text>
-                      {formatDateTime(event.start_time)} -{" "}
-                      {formatDateTime(event.end_time)}
-                    </Text>
-                  </HStack>
-
-                  {isOwner && event.attendees && (
-                    <HStack gap={2} flexWrap="wrap">
-                      {event.attendees
-                        .slice(0, 3)
-                        .map((attendee: any, idx: number) => (
-                          <Badge key={idx} colorScheme="purple" fontSize="xs">
-                            {attendee.name || attendee.email}
-                          </Badge>
-                        ))}
-                      {event.attendees.length > 3 && (
-                        <Badge colorScheme="gray" fontSize="xs">
-                          +{event.attendees.length - 3} more
-                        </Badge>
-                      )}
-                    </HStack>
-                  )}
-                </VStack>
-
-                <Button
-                  variant="outline"
-                  colorScheme="orange"
-                  size="md"
-                  onClick={() => handleJoinUpcoming(event)}
-                >
-                  Join Early
-                </Button>
-              </HStack>
-            </Box>
-          ))}
-        </VStack>
-      )}
-
-      {/* Create Unscheduled Meeting - Only for room owners or shared rooms */}
-      {(isOwner || isSharedRoom) && (
-        <Box width="100%" bg="gray.50" borderRadius="md" p={4} mt={6}>
-          <HStack justify="space-between" align="center">
-            <VStack align="start" gap={1}>
-              <Text fontWeight="semibold">Start a Quick Meeting</Text>
-              <Text fontSize="sm" color="gray.600">
-                Jump into a meeting room right away
-              </Text>
-            </VStack>
-            <Button colorScheme="green" onClick={onCreateUnscheduled}>
-              Create Meeting
-            </Button>
-          </HStack>
-        </Box>
-      )}
-
-      {/* Message for non-owners of private rooms */}
-      {!isOwner && !isSharedRoom && (
-        <Box
-          width="100%"
-          bg="gray.50"
-          border="1px solid"
-          borderColor="gray.200"
-          borderRadius="md"
-          p={4}
-          mt={6}
-        >
-          <Text fontSize="sm" color="gray.600" textAlign="center">
-            Only the room owner can create unscheduled meetings in this private
-            room.
-          </Text>
-        </Box>
-      )}
-
-      {/* Footer with back to reflector link */}
-      <Box mt="auto" pt={8} borderTop="1px solid" borderColor="gray.100">
-        <Text textAlign="center" fontSize="sm" color="gray.500">
-          <Link href="/browse">← Back to Reflector</Link>
-        </Text>
-      </Box>
+        {/* Message for non-owners of private rooms */}
+        {!isOwner && !isSharedRoom && (
+          <Box
+            width="100%"
+            bg="gray.50"
+            border="1px solid"
+            borderColor="gray.200"
+            borderRadius="md"
+            p={4}
+            mt={6}
+          >
+            <Text fontSize="sm" color="gray.600" textAlign="center">
+              Only the room owner can create unscheduled meetings in this
+              private room.
+            </Text>
+          </Box>
+        )}
+      </Flex>
    </Flex>
  );
 }
--- a/www/app/[roomName]/wait/[eventId]/WaitPageClient.tsx
+++ b/www/app/[roomName]/wait/[eventId]/WaitPageClient.tsx
@@ -0,0 +1,190 @@
+"use client";
+
+import { useEffect, useState } from "react";
+import {
+  Box,
+  Spinner,
+  Text,
+  VStack,
+  Button,
+  HStack,
+  Badge,
+} from "@chakra-ui/react";
+import { useRouter } from "next/navigation";
+import { useRoomGetByName } from "../../../lib/apiHooks";
+import MinimalHeader from "../../../components/MinimalHeader";
+
+interface WaitPageClientProps {
+  params: {
+    roomName: string;
+    eventId: string;
+  };
+}
+
+const formatDateTime = (date: string | Date) => {
+  const d = new Date(date);
+  return d.toLocaleString("en-US", {
+    month: "short",
+    day: "numeric",
+    hour: "2-digit",
+    minute: "2-digit",
+  });
+};
+
+const formatCountdown = (startTime: string | Date) => {
+  const now = new Date();
+  const start = new Date(startTime);
+  const diff = start.getTime() - now.getTime();
+
+  if (diff <= 0) return "Meeting should start now";
+
+  const minutes = Math.floor(diff / 60000);
+  const hours = Math.floor(minutes / 60);
+  const days = Math.floor(hours / 24);
+
+  if (days > 0) return `Starts in ${days}d ${hours % 24}h ${minutes % 60}m`;
+  if (hours > 0) return `Starts in ${hours}h ${minutes % 60}m`;
+  return `Starts in ${minutes} minutes`;
+};
+
+export default function WaitPageClient({ params }: WaitPageClientProps) {
+  const { roomName, eventId } = params;
+  const router = useRouter();
+
+  const [countdown, setCountdown] = useState<string>("");
+
+  // Fetch room data
+  const roomQuery = useRoomGetByName(roomName);
+  const room = roomQuery.data;
+
+  // Mock event data - in a real implementation, you'd fetch the actual event
+  const mockEvent = {
+    id: eventId,
+    title: "Upcoming Meeting",
+    start_time: new Date(Date.now() + 15 * 60 * 1000), // 15 minutes from now
+    end_time: new Date(Date.now() + 75 * 60 * 1000), // 1 hour 15 minutes from now
+    description: "Meeting will start soon",
+  };
+
+  // Update countdown every second
+  useEffect(() => {
+    const timer = setInterval(() => {
+      setCountdown(formatCountdown(mockEvent.start_time));
+    }, 1000);
+
+    return () => clearInterval(timer);
+  }, [mockEvent.start_time]);
+
+  // Redirect to selection if room not found
+  useEffect(() => {
+    if (roomQuery.isError) {
+      router.push(`/${roomName}`);
+    }
+  }, [roomQuery.isError, router, roomName]);
+
+  const handleJoinEarly = () => {
+    // In a real implementation, this would create a meeting and join
+    alert("Join early functionality not yet implemented");
+  };
+
+  const handleBackToSelection = () => {
+    router.push(`/${roomName}`);
+  };
+
+  if (roomQuery.isLoading) {
+    return (
+      <Box display="flex" flexDirection="column" minH="100vh">
+        <MinimalHeader
+          roomName={roomName}
+          displayName={room?.display_name || room?.name}
+          showLeaveButton={false}
+        />
+        <Box
+          display="flex"
+          justifyContent="center"
+          alignItems="center"
+          flex="1"
+          p={4}
+        >
+          <VStack gap={4}>
+            <Spinner color="blue.500" size="xl" />
+            <Text fontSize="lg">Loading...</Text>
+          </VStack>
+        </Box>
+      </Box>
+    );
+  }
+
+  return (
+    <Box display="flex" flexDirection="column" minH="100vh">
+      <MinimalHeader
+        roomName={roomName}
+        displayName={room?.display_name || room?.name}
+      />
+
+      <Box flex="1" p={4}>
+        <VStack gap={6} align="stretch" maxW="container.md" mx="auto" pt={8}>
+          <Box textAlign="center">
+            <Text fontSize="3xl" fontWeight="bold" mb={2}>
+              {mockEvent.title}
+            </Text>
+            <Badge colorScheme="orange" fontSize="lg" px={4} py={2}>
+              {countdown}
+            </Badge>
+          </Box>
+
+          <Box
+            bg="white"
+            borderRadius="md"
+            p={8}
+            textAlign="center"
+            boxShadow="sm"
+          >
+            <VStack gap={6}>
+              <VStack gap={2}>
+                <Text fontSize="lg" fontWeight="semibold">
+                  Meeting Details
+                </Text>
+                <Text color="gray.600">
+                  {formatDateTime(mockEvent.start_time)} -{" "}
+                  {formatDateTime(mockEvent.end_time)}
+                </Text>
+                {mockEvent.description && (
+                  <Text fontSize="sm" color="gray.500">
+                    {mockEvent.description}
+                  </Text>
+                )}
+              </VStack>
+
+              <Box h="1px" bg="gray.200" w="100%" />
+
+              <VStack gap={4}>
+                <Text fontSize="md" color="gray.600">
+                  The meeting hasn't started yet. You can wait here or come back
+                  later.
+                </Text>
+
+                <HStack gap={4}>
+                  <Button
+                    colorScheme="blue"
+                    onClick={handleJoinEarly}
+                    size="lg"
+                  >
+                    Join Early
+                  </Button>
+                  <Button
+                    variant="outline"
+                    onClick={handleBackToSelection}
+                    size="lg"
+                  >
+                    Back to Meetings
+                  </Button>
+                </HStack>
+              </VStack>
+            </VStack>
+          </Box>
+        </VStack>
+      </Box>
+    </Box>
+  );
+}
--- a/www/app/[roomName]/wait/[eventId]/page.tsx
+++ b/www/app/[roomName]/wait/[eventId]/page.tsx
@@ -1,6 +1,3 @@
-"use client";
-
-import { useEffect, useState } from "react";
 import {
  Box,
  Spinner,
@@ -10,10 +7,9 @@ import {
  HStack,
  Badge,
 } from "@chakra-ui/react";
-import { useRouter } from "next/navigation";
-import { useRoomGetByName } from "../../../lib/apiHooks";
 import MinimalHeader from "../../../components/MinimalHeader";
 import { Metadata } from "next";
+import WaitPageClient from "./WaitPageClient";

 interface WaitPageProps {
  params: {
@@ -22,32 +18,6 @@ interface WaitPageProps {
  };
 }

-const formatDateTime = (date: string | Date) => {
-  const d = new Date(date);
-  return d.toLocaleString("en-US", {
-    month: "short",
-    day: "numeric",
-    hour: "2-digit",
-    minute: "2-digit",
-  });
-};
-
-const formatCountdown = (startTime: string | Date) => {
-  const now = new Date();
-  const start = new Date(startTime);
-  const diff = start.getTime() - now.getTime();
-
-  if (diff <= 0) return "Meeting should start now";
-
-  const minutes = Math.floor(diff / 60000);
-  const hours = Math.floor(minutes / 60);
-  const days = Math.floor(hours / 24);
-
-  if (days > 0) return `Starts in ${days}d ${hours % 24}h ${minutes % 60}m`;
-  if (hours > 0) return `Starts in ${hours}h ${minutes % 60}m`;
-  return `Starts in ${minutes} minutes`;
-};
-
 // Generate dynamic metadata for the waiting page
 export async function generateMetadata({
  params,
@@ -83,144 +53,5 @@ export async function generateMetadata({
 }

 export default function WaitPage({ params }: WaitPageProps) {
-  const { roomName, eventId } = params;
-  const router = useRouter();
-
-  const [countdown, setCountdown] = useState<string>("");
-
-  // Fetch room data
-  const roomQuery = useRoomGetByName(roomName);
-  const room = roomQuery.data;
-
-  // Mock event data - in a real implementation, you'd fetch the actual event
-  const mockEvent = {
-    id: eventId,
-    title: "Upcoming Meeting",
-    start_time: new Date(Date.now() + 15 * 60 * 1000), // 15 minutes from now
-    end_time: new Date(Date.now() + 75 * 60 * 1000), // 1 hour 15 minutes from now
-    description: "Meeting will start soon",
-  };
-
-  // Update countdown every second
-  useEffect(() => {
-    const timer = setInterval(() => {
-      setCountdown(formatCountdown(mockEvent.start_time));
-    }, 1000);
-
-    return () => clearInterval(timer);
-  }, [mockEvent.start_time]);
-
-  // Redirect to selection if room not found
-  useEffect(() => {
-    if (roomQuery.isError) {
-      router.push(`/${roomName}`);
-    }
-  }, [roomQuery.isError, router, roomName]);
-
-  const handleJoinEarly = () => {
-    // In a real implementation, this would create a meeting and join
-    alert("Join early functionality not yet implemented");
-  };
-
-  const handleBackToSelection = () => {
-    router.push(`/${roomName}`);
-  };
-
-  if (roomQuery.isLoading) {
-    return (
-      <Box display="flex" flexDirection="column" minH="100vh">
-        <MinimalHeader
-          roomName={roomName}
-          displayName={room?.display_name || room?.name}
-          showLeaveButton={false}
-        />
-        <Box
-          display="flex"
-          justifyContent="center"
-          alignItems="center"
-          flex="1"
-          bg="gray.50"
-          p={4}
-        >
-          <VStack gap={4}>
-            <Spinner color="blue.500" size="xl" />
-            <Text fontSize="lg">Loading...</Text>
-          </VStack>
-        </Box>
-      </Box>
-    );
-  }
-
-  return (
-    <Box display="flex" flexDirection="column" minH="100vh">
-      <MinimalHeader
-        roomName={roomName}
-        displayName={room?.display_name || room?.name}
-      />
-
-      <Box flex="1" bg="gray.50" p={4}>
-        <VStack gap={6} align="stretch" maxW="container.md" mx="auto" pt={8}>
-          <Box textAlign="center">
-            <Text fontSize="3xl" fontWeight="bold" mb={2}>
-              {mockEvent.title}
-            </Text>
-            <Badge colorScheme="orange" fontSize="lg" px={4} py={2}>
-              {countdown}
-            </Badge>
-          </Box>
-
-          <Box
-            bg="white"
-            borderRadius="md"
-            p={8}
-            textAlign="center"
-            boxShadow="sm"
-          >
-            <VStack gap={6}>
-              <VStack gap={2}>
-                <Text fontSize="lg" fontWeight="semibold">
-                  Meeting Details
-                </Text>
-                <Text color="gray.600">
-                  {formatDateTime(mockEvent.start_time)} -{" "}
-                  {formatDateTime(mockEvent.end_time)}
-                </Text>
-                {mockEvent.description && (
-                  <Text fontSize="sm" color="gray.500">
-                    {mockEvent.description}
-                  </Text>
-                )}
-              </VStack>
-
-              <Box h="1px" bg="gray.200" w="100%" />
-
-              <VStack gap={4}>
-                <Text fontSize="md" color="gray.600">
-                  The meeting hasn't started yet. You can wait here or come back
-                  later.
-                </Text>
-
-                <HStack gap={4}>
-                  <Button
-                    colorScheme="blue"
-                    onClick={handleJoinEarly}
-                    size="lg"
-                  >
-                    Join Early
-                  </Button>
-                  <Button
-                    variant="outline"
-                    onClick={handleBackToSelection}
-                    size="lg"
-                  >
-                    Back to Meetings
-                  </Button>
-                </HStack>
-              </VStack>
-            </VStack>
-          </Box>
-        </VStack>
-      </Box>
-    </Box>
-  );
+  return <WaitPageClient params={params} />;
 }
--- a/www/app/components/MinimalHeader.tsx
+++ b/www/app/components/MinimalHeader.tsx
@@ -9,17 +9,23 @@ interface MinimalHeaderProps {
  roomName: string;
  displayName?: string;
  showLeaveButton?: boolean;
+  onLeave?: () => void;
 }

 export default function MinimalHeader({
  roomName,
  displayName,
  showLeaveButton = true,
+  onLeave,
 }: MinimalHeaderProps) {
  const router = useRouter();

  const handleLeaveMeeting = () => {
-    router.push(`/${roomName}`);
+    if (onLeave) {
+      onLeave();
+    } else {
+      router.push(`/${roomName}`);
+    }
  };

  const roomTitle = displayName
@@ -36,8 +42,6 @@ export default function MinimalHeader({
      w="100%"
      py="2"
      px="4"
-      borderBottom="1px solid"
-      borderColor="gray.200"
      bg="white"
      position="sticky"
      top="0"
@@ -59,7 +63,7 @@ export default function MinimalHeader({
        </Text>
      </Flex>

-      {/* Leave Meeting Button */}
+      {/* Leave Room Button */}
      {showLeaveButton && (
        <Button
          variant="outline"
@@ -67,7 +71,7 @@ export default function MinimalHeader({
          size="sm"
          onClick={handleLeaveMeeting}
        >
-          Leave Meeting
+          Leave Room
        </Button>
      )}
    </Flex>
--- a/www/app/lib/timeUtils.ts
+++ b/www/app/lib/timeUtils.ts
@@ -0,0 +1,41 @@
+export const formatDateTime = (date: string | Date): string => {
+  const d = new Date(date);
+  return d.toLocaleString("en-US", {
+    month: "short",
+    day: "numeric",
+    hour: "2-digit",
+    minute: "2-digit",
+  });
+};
+
+export const formatCountdown = (startTime: string | Date): string => {
+  const now = new Date();
+  const start = new Date(startTime);
+  const diff = start.getTime() - now.getTime();
+
+  if (diff <= 0) return "Starting now";
+
+  const minutes = Math.floor(diff / 60000);
+  const hours = Math.floor(minutes / 60);
+  const days = Math.floor(hours / 24);
+
+  if (days > 0) return `Starts in ${days}d ${hours % 24}h ${minutes % 60}m`;
+  if (hours > 0) return `Starts in ${hours}h ${minutes % 60}m`;
+  return `Starts in ${minutes} minutes`;
+};
+
+export const formatStartedAgo = (startTime: string | Date): string => {
+  const now = new Date();
+  const start = new Date(startTime);
+  const diff = now.getTime() - start.getTime();
+
+  if (diff <= 0) return "Starting now";
+
+  const minutes = Math.floor(diff / 60000);
+  const hours = Math.floor(minutes / 60);
+  const days = Math.floor(hours / 24);
+
+  if (days > 0) return `Started ${days}d ${hours % 24}h ${minutes % 60}m ago`;
+  if (hours > 0) return `Started ${hours}h ${minutes % 60}m ago`;
+  return `Started ${minutes} minutes ago`;
+};