* feat: calendar integration
* feat: add ICS calendar API endpoints for room configuration and sync
* feat: add Celery background tasks for ICS sync
* feat: implement Phase 2 - Multiple active meetings per room with grace period
This commit adds support for multiple concurrent meetings per room, implementing
grace period logic and improved meeting lifecycle management for calendar integration.
## Database Changes
- Remove unique constraint preventing multiple active meetings per room
- Add last_participant_left_at field to track when meeting becomes empty
- Add grace_period_minutes field (default: 15) for configurable grace period
## Meeting Controller Enhancements
- Add get_all_active_for_room() to retrieve all active meetings for a room
- Add get_active_by_calendar_event() to find meetings by calendar event ID
- Maintain backward compatibility with existing get_active() method
## New API Endpoints
- GET /rooms/{room_name}/meetings/active - List all active meetings
- POST /rooms/{room_name}/meetings/{meeting_id}/join - Join specific meeting
## Meeting Lifecycle Improvements
- 15-minute grace period after last participant leaves
- Automatic reactivation when participant rejoins during grace period
- Force close calendar meetings 30 minutes after scheduled end time
- Update process_meetings task to handle multiple active meetings
## Whereby Integration
- Clear grace period when participants join via webhook events
- Track participant count for grace period management
## Testing
- Add comprehensive tests for multiple active meetings
- Test grace period behavior and participant rejoin scenarios
- Test calendar meeting force closure logic
- All 5 new tests passing
This enables proper calendar integration with overlapping meetings while
preventing accidental meeting closures through the grace period mechanism.
* feat: implement frontend for calendar integration (Phase 3 & 4)
- Created MeetingSelection component for choosing between multiple active meetings
- Shows both active meetings and upcoming calendar events (30 min ahead)
- Displays meeting metadata with privacy controls (owner-only details)
- Supports creation of unscheduled meetings alongside calendar meetings
- Added waiting page for users joining before scheduled start time
- Shows countdown timer until meeting begins
- Auto-transitions to meeting when calendar event becomes active
- Handles early joining with proper routing
- Created collapsible info panel showing meeting details
- Displays calendar metadata (title, description, attendees)
- Shows participant count and duration
- Privacy-aware: sensitive info only visible to room owners
- Integrated ICS settings into room configuration dialog
- Test connection functionality with immediate feedback
- Manual sync trigger with detailed results
- Shows last sync time and ETag for monitoring
- Configurable sync intervals (1 min to 1 hour)
- New /room/{roomName} route for meeting selection
- Waiting room at /room/{roomName}/wait?eventId={id}
- Classic room page at /{roomName} with meeting info
- Uses sessionStorage to pass selected meeting between pages
- Added new endpoints for active/upcoming meetings
- Regenerated TypeScript client with latest OpenAPI spec
- Proper error handling and loading states
- Auto-refresh every 30 seconds for live updates
- Color-coded badges for meeting status
- Attendee status indicators (accepted/declined/tentative)
- Responsive design with Chakra UI components
- Clear visual hierarchy between active and upcoming meetings
- Smart truncation for long attendee lists
This completes the frontend implementation for calendar integration,
enabling users to seamlessly join scheduled meetings from their
calendar applications.
* WIP: Migrate calendar integration frontend to React Query
- Migrate all calendar components from useApi to React Query hooks
- Fix Chakra UI v3 compatibility issues (Card, Progress, spacing props, leftIcon)
- Update backend Meeting model to include calendar fields
- Replace imperative API calls with declarative React Query patterns
- Remove old OpenAPI generated files that conflict with new structure
* fix: alembic migrations
* feat: add calendar migration
* feat: update ics, first version working
* feat: implement tabbed interface for room edit dialog
- Add General, Calendar, and Share tabs to organize room settings
- Move ICS settings to dedicated Calendar tab
- Move Zulip configuration to Share tab
- Keep basic room settings and webhooks in General tab
- Remove redundant migration file
- Fix Chakra UI v3 compatibility issues in calendar components
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* fix: infinite loop
* feat: improve ICS calendar sync UX and fix room URL matching
- Replace "Test Connection" button with "Force Sync" button (Edit Room only)
- Show detailed sync results: total events downloaded vs room matches
- Remove emoticons and auto-hide timeout for cleaner UX
- Fix room URL matching to use UI_BASE_URL instead of BASE_URL
- Replace FaSync icon with LuRefreshCw for consistency
- Clear sync results when dialog closes or Force Sync pressed
- Update tests to reflect UI_BASE_URL change and exact URL matching
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* feat: reorganize room edit dialog and fix Force Sync button
- Move WebHook configuration from General to dedicated WebHook tab
- Add WebHook tab after Share tab in room edit dialog
- Fix Force Sync button not appearing by adding missing isEditing prop
- Fix indentation issues in MeetingSelection component
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* feat: complete calendar integration with UI improvements and code cleanup
Calendar Integration Tasks:
- Update upcoming meetings window from 30 to 120 minutes
- Include currently happening events in upcoming meetings API
- Create shared time utility functions (formatDateTime, formatCountdown, formatStartedAgo)
- Improve ongoing meetings UI logic with proper time detection
- Fix backend code organization and remove excessive documentation
UI/UX Improvements:
- Restructure room page layout using MinimalHeader pattern
- Remove borders from header and footer elements
- Change button text from "Leave Meeting" to "Leave Room"
- Remove "Back to Reflector" footer for cleaner design
- Extract WaitPageClient component for better separation
Backend Changes:
- calendar_events.py: Fix import organization and extend timing window
- rooms.py: Update API default from 30 to 120 minutes
- Enhanced test coverage for ongoing meeting scenarios
Frontend Changes:
- MinimalHeader: Add onLeave prop for custom navigation
- MeetingSelection: Complete layout restructure with shared utilities
- timeUtils: New shared utility file for consistent time formatting
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* feat: remove wait page and simplify Join button with 5-minute disable logic
- Remove entire wait page directory and associated files
- Update handleJoinUpcoming to create unscheduled meeting directly
- Simplify Join button to single state:
- Always shows "Join" text
- Blue when meeting can be joined (ongoing or within 5 minutes)
- Gray/disabled when more than 5 minutes away
- Remove confusing "Join Now", "Join Early" text variations
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* feat: improve calendar integration and meeting UI
- Refactor ICS sync tasks to use @asynctask decorator for cleaner async handling
- Extract meeting creation logic into reusable function
- Improve meeting selection UI with distinct current/upcoming sections
- Add early join functionality for upcoming meetings within 5-minute window
- Simplify non-ICS room workflow with direct Whereby embed
- Fix import paths and component organization
🤖 Generated with [Claude Code](https://claude.ai/code)
Co-Authored-By: Claude <noreply@anthropic.com>
* feat: restore original recording consent functionality
- Remove custom ConsentDialogButton and WherebyEmbed components
- Merge RoomClient logic back into main room page
- Restore original consent UI: blue button with toast modal
- Maintain calendar integration features for ICS-enabled rooms
- Add consent-handler.md documentation of original functionality
- Preserve focus management and accessibility features
* fix: redirect Join Now button to local meeting page
- Change handleJoinDirect to use onMeetingSelect instead of opening external URL
- Join Now button now navigates to /{roomName}/{meetingId} instead of whereby.com
- Maintains proper routing within the application
* feat: remove restrictive message for non-owners in private rooms
- Remove confusing message about room owner permissions
- Cleaner UI for all users regardless of ownership status
- Users will only see available meetings and join options
* feat: improve meeting selection UI for better readability
- Limit page content to max 800px width for better 4K display readability
- Remove LIVE tag badge for cleaner interface
- Remove shadow from main live meeting box
- Remove blue border and hover effects for minimal design
- Change background to neutral gray for less visual noise
* feat: add room by name endpoint for non-authenticated access
- Add GET /rooms/name/{room_name} backend endpoint
- Endpoint supports non-authenticated access for public rooms
- Returns RoomDetails with webhook fields hidden for non-owners
- Update useRoomGetByName hook to use new direct endpoint
- Remove authentication requirement from frontend hook
- Regenerate API client types
Fixes: Non-authenticated users can now access room lobbies
* feat: add friendly message when no meetings are ongoing
- Show centered message with calendar icon when no meetings are active
- Message text: 'No meetings right now' with helpful description
- Contextual text for owners/shared rooms mentioning quick meeting option
- Consistent gray styling matching the rest of the interface
- Only displays when both currentMeetings and upcomingMeetings are empty
* style: center no meetings message and remove background
- Change from Box to Flex with flex=1 for vertical centering
- Remove gray background, border radius, and padding
- Message now appears cleanly centered in available space
- Maintains horizontal and vertical centering
* feat: move Create Meeting button to header
- Remove 'Start a Quick Meeting' box from main content area
- Add showCreateButton and onCreateMeeting props to MinimalHeader
- Create Meeting button now appears in header left of Leave Room
- Only shows for room owners or shared room users
- Update no meetings message to remove reference to quick meeting below
- Cleaner, more accessible UI with actions in the header
* style: change room title and no meetings text to pure black
- Update room title in MinimalHeader from gray.700 to black
- Update 'No meetings right now' text from gray.700 to black
- Improves visual hierarchy and readability
- Consistent with other pages' styling
* style: linting
* fix: remove plan files
* fix: alembic migration with named foreign keys
* feat: add SyncStatus enum and refactor ICS sync to use rooms controller
- Add SyncStatus enum to replace string literals in ICS sync status
- Replace direct SQL queries in worker with rooms_controller.get_ics_enabled()
- Improve type safety and maintainability of ICS sync code
- Enum values: SUCCESS, UNCHANGED, ERROR, SKIPPED maintain backward compatibility
* refactor: remove unnecessary docstring from get_ics_enabled method
The function name is self-explanatory
* fix: import top level
* feat: use Literal type for ICSStatus.status field
- Changed ICSStatus.status from str to Literal['enabled', 'disabled']
- Improves type safety and API documentation
* feat: update TypeScript definitions for ICSStatus Literal type
- OpenAPI generation now properly reflects Literal['enabled', 'disabled'] type
- Improves type safety for frontend consumers of the API
- Applied automatic formatting via pre-commit hooks
* refactor: replace loguru with structlog in ics_sync service
- Replace loguru import with structlog in services/ics_sync.py
- Update logging calls to use structlog's structured format with keyword args
- Maintains consistency with other services using structlog
- Changes: logger.info(f'...') -> logger.info('...', key=value) format
* chore: remove loguru dependency and improve type annotations
- Remove loguru from dependencies in pyproject.toml (replaced with structlog)
- Update meeting controller methods to properly return Optional types
- Update dependency lock file after loguru removal
* fix: resolve pyflakes warnings in ics_sync and meetings modules
Remove unused imports and variables to clean up code quality
* Remove grace period logic and improve meeting deactivation
- Removed grace_period_minutes and last_participant_left_at fields
- Simplified deactivation logic based on actual usage patterns:
* Active sessions: Keep meeting active regardless of scheduled time
* Calendar meetings: Wait until scheduled end if unused, deactivate immediately once used and empty
* On-the-fly meetings: Deactivate immediately when empty
- Created migration to drop unused database columns
- Updated tests to remove grace period test cases
* Update test to match new deactivation logic for calendar meetings
* fix: remove unwanted file
* fix: incompleted changes from EVENT_WINDOW*
* fix: update room ICS API tests to include required webhook fields and correct URL
- Add webhook_url and webhook_secret fields to room creation tests
- Fix room URL matching in ICS sync test to use UI_BASE_URL instead of BASE_URL
- Aligns test with actual API requirements and ICS sync service implementation
* fix: add Redis distributed locking to prevent race conditions in process_meetings
- Implement per-meeting locks using Redis to prevent concurrent processing
- Add lock extension after slow API calls (Whereby) to handle long-running operations
- Use redis-py's built-in lock.extend() with replace_ttl=True for simple TTL refresh
- Track and log skipped meetings when locked by other workers
- Document SSRF analysis showing it's low-risk due to async worker isolation
This prevents multiple workers from processing the same meeting simultaneously,
which could cause state corruption or duplicate deactivations.
* refactor: rename MinimalHeader to MeetingMinimalHeader for clarity
* fix: minor code quality improvements - add emoji constants, fix type safety, cleanup comments
* fix: database migration
* self-pr review
* self-pr review
* self-pr review treeshake
* fix: local fixes
* fix: creation of meeting
* fix: meeting selection create button
* compile fix
* fix: meeting selection responsive
* fix: rework process logic for meeting
* fix: meeting useEffect frontend-only dedupe (#647)
* meeting useEffect frontend-only dedupe
* format
* also get room by name backend fix
---------
Co-authored-by: Igor Loskutov <igor.loskutoff@gmail.com>
* invalidate meeting list on new meeting
* test fix
* room url copy button for ics
* calendar refresh quick action icon
* remove work.md
* meeting page frontend fixes
* hide number of meeting participants
* Revert "hide number of meeting participants"
This reverts commit 38906c5d1a.
* ui bits
* ui bits
* remove log
* room name typing stricten
* feat: protect atomic operation involving external service with redlock
---------
Co-authored-by: Claude <noreply@anthropic.com>
Co-authored-by: Igor Monadical <igor@monadical.com>
Co-authored-by: Igor Loskutov <igor.loskutoff@gmail.com>
* Self-hosted gpu api
* Refactor self-hosted api
* Rename model api tests
* Use lifespan instead of startup event
* Fix self hosted imports
* Add newlines
* Add response models
* Move gpu dir to the root
* Add project description
* Refactor lifespan
* Update env var names for model api tests
* Preload diarizarion service
* Refactor uploaded file paths
* feat: improve pipeline threading, and transcriber (parakeet and silero vad)
* refactor: remove whisperx, implement parakeet
* refactor: make audio_chunker more smart and wait for speech, instead of fixed frame
* refactor: make audio merge to always downscale the audio to 16k for transcription
* refactor: make the audio transcript modal accepting batches
* refactor: improve type safety and remove prometheus metrics
- Add DiarizationSegment TypedDict for proper diarization typing
- Replace List/Optional with modern Python list/| None syntax
- Remove all Prometheus metrics from TranscriptDiarizationAssemblerProcessor
- Add comprehensive file processing pipeline with parallel execution
- Update processor imports and type annotations throughout
- Implement optimized file pipeline as default in process.py tool
* refactor: convert FileDiarizationProcessor I/O types to BaseModel
Update FileDiarizationInput and FileDiarizationOutput to inherit from
BaseModel instead of plain classes, following the standard pattern
used by other processors in the codebase.
* test: add tests for file transcript and diarization with pytest-recording
* build: add pytest-recording
* feat: add local pyannote for testing
* fix: replace PyAV AudioResampler with torchaudio for reliable audio processing
- Replace problematic PyAV AudioResampler that was causing ValueError: [Errno 22] Invalid argument
- Use torchaudio.functional.resample for robust sample rate conversion
- Optimize processing: skip conversion for already 16kHz mono audio
- Add direct WAV writing with Python wave module for better performance
- Consolidate duplicate downsample checks for cleaner code
- Maintain list[av.AudioFrame] input interface
- Required for Silero VAD which needs 16kHz mono audio
* fix: replace PyAV AudioResampler with torchaudio solution
- Resolves ValueError: [Errno 22] Invalid argument in AudioMergeProcessor
- Replaces problematic PyAV AudioResampler with torchaudio.functional.resample
- Optimizes processing to skip unnecessary conversions when audio is already 16kHz mono
- Uses direct WAV writing with Python's wave module for better performance
- Fixes test_basic_process to disable diarization (pyannote dependency not installed)
- Updates test expectations to match actual processor behavior
- Removes unused pydub dependency from pyproject.toml
- Adds comprehensive TEST_ANALYSIS.md documenting test suite status
* feat: add parameterized test for both diarization modes
- Adds @pytest.mark.parametrize to test_basic_process with enable_diarization=[False, True]
- Test with diarization=False always passes (tests core AudioMergeProcessor functionality)
- Test with diarization=True gracefully skips when pyannote.audio is not installed
- Provides comprehensive test coverage for both pipeline configurations
* fix: resolve pipeline property naming conflict in AudioDiarizationPyannoteProcessor
- Renames 'pipeline' property to 'diarization_pipeline' to avoid conflict with base Processor.pipeline attribute
- Fixes AttributeError: 'property 'pipeline' object has no setter' when set_pipeline() is called
- Updates property usage in _diarize method to use new name
- Now correctly supports pipeline initialization for diarization processing
* fix: add local for pyannote
* test: add diarization test
* fix: resample on audio merge now working
* fix: correctly restore timestamp
* fix: display exception in a threaded processor if that happen
* Update pyproject.toml
* ci: remove option
* ci: update astral-sh/setup-uv
* test: add monadical url for pytest-recording
* refactor: remove previous version
* build: move faster whisper to local dep
* test: fix missing import
* refactor: improve main_file_pipeline organization and error handling
- Move all imports to the top of the file
- Create unified EmptyPipeline class to replace duplicate mock pipeline code
- Remove timeout and fallback logic - let processors handle their own retries
- Fix error handling to raise any exception from parallel tasks
- Add proper type hints and validation for captured results
* fix: wrong function
* fix: remove task_done
* feat: add configurable file processing timeouts for modal processors
- Add TRANSCRIPT_FILE_TIMEOUT setting (default: 600s) for file transcription
- Add DIARIZATION_FILE_TIMEOUT setting (default: 600s) for file diarization
- Replace hardcoded timeout=600 with configurable settings in modal processors
- Allows customization of timeout values via environment variables
* fix: use logger
* fix: worker process meetings now use file pipeline
* fix: topic not gathered
* refactor: remove prepare(), pipeline now work
* refactor: implement many review from Igor
* test: add test for test_pipeline_main_file
* refactor: remove doc
* doc: add doc
* ci: update build to use native arm64 builder
* fix: merge fixes
* refactor: changes from Igor review + add test (not by default) to test gpu modal part
* ci: update to our own runner linux-amd64
* ci: try using suggested mode=min
* fix: update diarizer for latest modal, and use volume
* fix: modal file extension detection
* fix: put the diarizer as A100
* feat: remove support of sqlite, 100% postgres
* fix: more migration and make datetime timezone aware in postgres
* fix: change how database is get, and use contextvar to have difference instance between different loops
* test: properly use client fixture that handle lifetime/database connection
* fix: add missing client fixture parameters to test functions
This commit fixes NameError issues where test functions were trying to use
the 'client' fixture but didn't have it as a parameter. The changes include:
1. Added 'client' parameter to test functions in:
- test_transcripts_audio_download.py (6 functions including fixture)
- test_transcripts_speaker.py (3 functions)
- test_transcripts_upload.py (1 function)
- test_transcripts_rtc_ws.py (2 functions + appserver fixture)
2. Resolved naming conflicts in test_transcripts_rtc_ws.py where both HTTP
client and StreamClient were using variable name 'client'. StreamClient
instances are now named 'stream_client' to avoid conflicts.
3. Added missing 'from reflector.app import app' import in rtc_ws tests.
Background: Previously implemented contextvars solution with get_database()
function resolves asyncio event loop conflicts in Celery tasks. The global
client fixture was also created to replace manual AsyncClient instances,
ensuring proper FastAPI application lifecycle management and database
connections during tests.
All tests now pass except for 2 pre-existing RTC WebSocket test failures
related to asyncpg connection issues unrelated to these fixes.
* fix: ensure task are correctly closed
* fix: make separate event loop for the live server
* fix: make default settings pointing at postgres
* build: remove pytest-docker deps out of dev, just tests group
* fix: refactor modal API key configuration for better separation of concerns
- Split generic MODAL_API_KEY into service-specific keys:
- TRANSCRIPT_API_KEY for transcription service
- DIARIZATION_API_KEY for diarization service
- TRANSLATE_API_KEY for translation service
- Remove deprecated *_MODAL_API_KEY settings
- Add proper validation to ensure URLs are set when using modal processors
- Update README with new configuration format
BREAKING CHANGE: Configuration keys have changed. Update your .env file:
- TRANSCRIPT_MODAL_API_KEY → TRANSCRIPT_API_KEY
- LLM_MODAL_API_KEY → (removed, use TRANSCRIPT_API_KEY)
- Add DIARIZATION_API_KEY and TRANSLATE_API_KEY if using those services
* fix: update Modal backend configuration to use service-specific API keys
- Changed from generic MODAL_API_KEY to service-specific keys:
- TRANSCRIPT_MODAL_API_KEY for transcription
- DIARIZATION_MODAL_API_KEY for diarization
- TRANSLATION_MODAL_API_KEY for translation
- Updated audio_transcript_modal.py and audio_diarization_modal.py to use modal_api_key parameter
- Updated documentation in README.md, CLAUDE.md, and env.example
* feat: implement auto/modal pattern for translation processor
- Created TranscriptTranslatorAutoProcessor following the same pattern as transcript/diarization
- Created TranscriptTranslatorModalProcessor with TRANSLATION_MODAL_API_KEY support
- Added TRANSLATION_BACKEND setting (defaults to "modal")
- Updated all imports to use TranscriptTranslatorAutoProcessor instead of TranscriptTranslatorProcessor
- Updated env.example with TRANSLATION_BACKEND and TRANSLATION_MODAL_API_KEY
- Updated test to expect TranscriptTranslatorModalProcessor name
- All tests passing
* refactor: simplify transcript_translator base class to match other processors
- Moved all implementation from base class to modal processor
- Base class now only defines abstract _translate method
- Follows the same minimal pattern as audio_diarization and audio_transcript base classes
- Updated test mock to use _translate instead of get_translation
- All tests passing
* chore: clean up settings and improve type annotations
- Remove deprecated generic API key variables from settings
- Add comments to group Modal-specific settings
- Improve type annotations for modal_api_key parameters
* fix: typing
* fix: passing key to openai
* test: fix rtc test failing due to change on transcript
It also correctly setup database from sqlite, in case our configuration
is setup to postgres.
* ci: deactivate translation backend by default
* test: fix modal->mock
* refactor: implementing igor review, mock to passthrough
* build: move to uv
* build: add packages declaration
* build: move to python 3.12, as sentencespiece does not work on 3.13
* ci: remove pre-commit check, will be done in another branch.
* ci: fix name checkout
* ci: update lock and dockerfile
* test: remove event_loop, not needed in python 3.12
* test: updated test due to av returning AudioFrame with 4096 samples instead of 1024
* build: prevent using fastapi cli, because there is no way to set default port
I don't want to pass --port 1250 every time, so back on previous
approach. I deactivated auto-reload for production.
* ci: remove main.py
* test: fix quirck with httpx
This feature a new modal endpoint, and a complete new way to build the
summary.
## SummaryBuilder
The summary builder is based on conversational model, where an exchange
between the model and the user is made. This allow more context
inclusion and a better respect of the rules.
It requires an endpoint with OpenAI-like completions endpoint
(/v1/chat/completions)
## vLLM Hermes3
Unlike previous deployment, this one use vLLM, which gives OpenAI-like
completions endpoint out of the box. It could also handle guided JSON
generation, so jsonformer is not needed. But, the model is quite good to
follow JSON schema if asked in the prompt.
## Conversion of long/short into summary builder
The builder is identifying participants, find key subjects, get a
summary for each, then get a quick recap.
The quick recap is used as a short_summary, while the markdown including
the quick recap + key subjects + summaries are used for the
long_summary.
This is why the nextjs component has to be updated, to correctly style
h1 and keep the new line of the markdown.
* gh: use poetry cache from setup-python and remove old deps
* gh: use pipx and not setup-poetry, as per setup-python example
* server: remove pyaudio unused in current reflector
* serverless: implement banana backend for both audio and LLM
Related to monadical-sas/reflector-gpu-banana project
* serverless: got llm working on banana !
* tests: fixes
* serverless: fix dockerfile to use fastapi server + httpx
- replaced loguru to structlog, to get ability of having open tracing later
- moved configuration to pydantic-settings
- merged both secrets.ini and config.ini to .env (check reflector/settings.py)
