chore(main): release 0.12.1 (#658 )

fix: production blocked because having existing meeting with room_id null (#657 )
chore(main): release 0.12.0 (#654 )
2025-12-20 20:29:06 +00:00 · 2025-09-17 17:17:22 -06:00 · 2025-09-17 17:09:54 -06:00 · 2025-09-17 16:44:11 -06:00 · 2025-09-17 16:43:20 -06:00 · 2025-09-17 18:52:03 +02:00
86 changed files with 10958 additions and 1044 deletions
--- a/CHANGELOG.md
+++ b/CHANGELOG.md
@@ -1,5 +1,38 @@
 # Changelog

+## [0.12.1](https://github.com/Monadical-SAS/reflector/compare/v0.12.0...v0.12.1) (2025-09-17)
+
+
+### Bug Fixes
+
+* production blocked because having existing meeting with room_id null ([#657](https://github.com/Monadical-SAS/reflector/issues/657)) ([870e860](https://github.com/Monadical-SAS/reflector/commit/870e8605171a27155a9cbee215eeccb9a8d6c0a2))
+
+## [0.12.0](https://github.com/Monadical-SAS/reflector/compare/v0.11.0...v0.12.0) (2025-09-17)
+
+
+### Features
+
+* calendar integration ([#608](https://github.com/Monadical-SAS/reflector/issues/608)) ([6f680b5](https://github.com/Monadical-SAS/reflector/commit/6f680b57954c688882c4ed49f40f161c52a00a24))
+* self-hosted gpu api ([#636](https://github.com/Monadical-SAS/reflector/issues/636)) ([ab859d6](https://github.com/Monadical-SAS/reflector/commit/ab859d65a6bded904133a163a081a651b3938d42))
+
+
+### Bug Fixes
+
+* ignore player hotkeys for text inputs ([#646](https://github.com/Monadical-SAS/reflector/issues/646)) ([fa049e8](https://github.com/Monadical-SAS/reflector/commit/fa049e8d068190ce7ea015fd9fcccb8543f54a3f))
+
+## [0.11.0](https://github.com/Monadical-SAS/reflector/compare/v0.10.0...v0.11.0) (2025-09-16)
+
+
+### Features
+
+* remove profanity filter that was there for conference ([#652](https://github.com/Monadical-SAS/reflector/issues/652)) ([b42f7cf](https://github.com/Monadical-SAS/reflector/commit/b42f7cfc606783afcee792590efcc78b507468ab))
+
+
+### Bug Fixes
+
+* zulip and consent handler on the file pipeline ([#645](https://github.com/Monadical-SAS/reflector/issues/645)) ([5f143fe](https://github.com/Monadical-SAS/reflector/commit/5f143fe3640875dcb56c26694254a93189281d17))
+* zulip stream and topic selection in share dialog ([#644](https://github.com/Monadical-SAS/reflector/issues/644)) ([c546e69](https://github.com/Monadical-SAS/reflector/commit/c546e69739e68bb74fbc877eb62609928e5b8de6))
+
 ## [0.10.0](https://github.com/Monadical-SAS/reflector/compare/v0.9.0...v0.10.0) (2025-09-11)


--- a/gpu/modal_deployments/.gitignore
+++ b/gpu/modal_deployments/.gitignore
@@ -0,0 +1,33 @@
+# OS / Editor
+.DS_Store
+.vscode/
+.idea/
+
+# Python
+__pycache__/
+*.py[cod]
+*$py.class
+
+# Logs
+*.log
+
+# Env and secrets
+.env
+.env.*
+*.env
+*.secret
+
+# Build / dist
+build/
+dist/
+.eggs/
+*.egg-info/
+
+# Coverage / test
+.pytest_cache/
+.coverage*
+htmlcov/
+
+# Modal local state (if any)
+modal_mounts/
+.modal_cache/
--- a/server/gpu/modal_deployments/README.md
+++ b/server/gpu/modal_deployments/README.md
--- a/server/gpu/modal_deployments/reflector_diarizer.py
+++ b/server/gpu/modal_deployments/reflector_diarizer.py
--- a/server/gpu/modal_deployments/reflector_transcriber.py
+++ b/server/gpu/modal_deployments/reflector_transcriber.py
--- a/server/gpu/modal_deployments/reflector_transcriber_parakeet.py
+++ b/server/gpu/modal_deployments/reflector_transcriber_parakeet.py
--- a/server/gpu/modal_deployments/reflector_translator.py
+++ b/server/gpu/modal_deployments/reflector_translator.py
--- a/gpu/self_hosted/.env.example
+++ b/gpu/self_hosted/.env.example
@@ -0,0 +1,2 @@
+REFLECTOR_GPU_APIKEY=
+HF_TOKEN=
--- a/gpu/self_hosted/.gitignore
+++ b/gpu/self_hosted/.gitignore
@@ -0,0 +1,38 @@
+cache/
+
+# OS / Editor
+.DS_Store
+.vscode/
+.idea/
+
+# Python
+__pycache__/
+*.py[cod]
+*$py.class
+
+# Env and secrets
+.env
+*.env
+*.secret
+HF_TOKEN
+REFLECTOR_GPU_APIKEY
+
+# Virtual env / uv
+.venv/
+venv/
+ENV/
+uv/
+
+# Build / dist
+build/
+dist/
+.eggs/
+*.egg-info/
+
+# Coverage / test
+.pytest_cache/
+.coverage*
+htmlcov/
+
+# Logs
+*.log
--- a/gpu/self_hosted/Dockerfile
+++ b/gpu/self_hosted/Dockerfile
@@ -0,0 +1,46 @@
+FROM python:3.12-slim
+
+ENV PYTHONUNBUFFERED=1 \
+    UV_LINK_MODE=copy \
+    UV_NO_CACHE=1
+
+WORKDIR /tmp
+RUN apt-get update \
+ && apt-get install -y \
+    ffmpeg \
+    curl \
+    ca-certificates \
+    gnupg \
+    wget \
+ && apt-get clean
+# Add NVIDIA CUDA repo for Debian 12 (bookworm) and install cuDNN 9 for CUDA 12
+ADD https://developer.download.nvidia.com/compute/cuda/repos/debian12/x86_64/cuda-keyring_1.1-1_all.deb /cuda-keyring.deb
+RUN dpkg -i /cuda-keyring.deb \
+ && rm /cuda-keyring.deb \
+ && apt-get update \
+ && apt-get install -y --no-install-recommends \
+    cuda-cudart-12-6 \
+    libcublas-12-6 \
+    libcudnn9-cuda-12 \
+    libcudnn9-dev-cuda-12 \
+ && apt-get clean \
+ && rm -rf /var/lib/apt/lists/*
+ADD https://astral.sh/uv/install.sh /uv-installer.sh
+RUN sh /uv-installer.sh && rm /uv-installer.sh
+ENV PATH="/root/.local/bin/:$PATH"
+ENV LD_LIBRARY_PATH="/usr/local/cuda/lib64:/usr/lib/x86_64-linux-gnu:$LD_LIBRARY_PATH"
+
+RUN mkdir -p /app
+WORKDIR /app
+COPY pyproject.toml uv.lock /app/
+
+
+COPY ./app /app/app
+COPY ./main.py /app/
+COPY ./runserver.sh /app/
+
+EXPOSE 8000
+
+CMD ["sh", "/app/runserver.sh"]
+
+
--- a/gpu/self_hosted/README.md
+++ b/gpu/self_hosted/README.md
@@ -0,0 +1,73 @@
+# Self-hosted Model API
+
+Run transcription, translation, and diarization services compatible with Reflector's GPU Model API. Works on CPU or GPU.
+
+Environment variables
+
+- REFLECTOR_GPU_APIKEY: Optional Bearer token. If unset, auth is disabled.
+- HF_TOKEN: Optional. Required for diarization to download pyannote pipelines
+
+Requirements
+
+- FFmpeg must be installed and on PATH (used for URL-based and segmented transcription)
+- Python 3.12+
+- NVIDIA GPU optional. If available, it will be used automatically
+
+Local run
+Set env vars in self_hosted/.env file
+uv sync
+
+uv run uvicorn main:app --host 0.0.0.0 --port 8000
+
+Authentication
+
+- If REFLECTOR_GPU_APIKEY is set, include header: Authorization: Bearer <key>
+
+Endpoints
+
+- POST /v1/audio/transcriptions
+
+  - multipart/form-data
+  - fields: file (single file) OR files[] (multiple files), language, batch (true/false)
+  - response: single { text, words, filename } or { results: [ ... ] }
+
+- POST /v1/audio/transcriptions-from-url
+
+  - application/json
+  - body: { audio_file_url, language, timestamp_offset }
+  - response: { text, words }
+
+- POST /translate
+
+  - text: query parameter
+  - body (application/json): { source_language, target_language }
+  - response: { text: { <src>: original, <tgt>: translated } }
+
+- POST /diarize
+  - query parameters: audio_file_url, timestamp (optional)
+  - requires HF_TOKEN to be set (for pyannote)
+  - response: { diarization: [ { start, end, speaker } ] }
+
+OpenAPI docs
+
+- Visit /docs when the server is running
+
+Docker
+
+- Not yet provided in this directory. A Dockerfile will be added later. For now, use Local run above
+
+Conformance tests
+
+# From this directory
+
+TRANSCRIPT_URL=http://localhost:8000 \
+TRANSCRIPT_API_KEY=dev-key \
+uv run -m pytest -m model_api --no-cov ../../server/tests/test_model_api_transcript.py
+
+TRANSLATION_URL=http://localhost:8000 \
+TRANSLATION_API_KEY=dev-key \
+uv run -m pytest -m model_api --no-cov ../../server/tests/test_model_api_translation.py
+
+DIARIZATION_URL=http://localhost:8000 \
+DIARIZATION_API_KEY=dev-key \
+uv run -m pytest -m model_api --no-cov ../../server/tests/test_model_api_diarization.py
--- a/gpu/self_hosted/app/auth.py
+++ b/gpu/self_hosted/app/auth.py
@@ -0,0 +1,19 @@
+import os
+
+from fastapi import Depends, HTTPException, status
+from fastapi.security import OAuth2PasswordBearer
+
+oauth2_scheme = OAuth2PasswordBearer(tokenUrl="token")
+
+
+def apikey_auth(apikey: str = Depends(oauth2_scheme)):
+    required_key = os.environ.get("REFLECTOR_GPU_APIKEY")
+    if not required_key:
+        return
+    if apikey == required_key:
+        return
+    raise HTTPException(
+        status_code=status.HTTP_401_UNAUTHORIZED,
+        detail="Invalid API key",
+        headers={"WWW-Authenticate": "Bearer"},
+    )
--- a/gpu/self_hosted/app/config.py
+++ b/gpu/self_hosted/app/config.py
@@ -0,0 +1,12 @@
+from pathlib import Path
+
+SUPPORTED_FILE_EXTENSIONS = ["mp3", "mp4", "mpeg", "mpga", "m4a", "wav", "webm"]
+SAMPLE_RATE = 16000
+VAD_CONFIG = {
+    "batch_max_duration": 30.0,
+    "silence_padding": 0.5,
+    "window_size": 512,
+}
+
+# App-level paths
+UPLOADS_PATH = Path("/tmp/whisper-uploads")
--- a/gpu/self_hosted/app/factory.py
+++ b/gpu/self_hosted/app/factory.py
@@ -0,0 +1,30 @@
+from contextlib import asynccontextmanager
+
+from fastapi import FastAPI
+
+from .routers.diarization import router as diarization_router
+from .routers.transcription import router as transcription_router
+from .routers.translation import router as translation_router
+from .services.transcriber import WhisperService
+from .services.diarizer import PyannoteDiarizationService
+from .utils import ensure_dirs
+
+
+@asynccontextmanager
+async def lifespan(app: FastAPI):
+    ensure_dirs()
+    whisper_service = WhisperService()
+    whisper_service.load()
+    app.state.whisper = whisper_service
+    diarization_service = PyannoteDiarizationService()
+    diarization_service.load()
+    app.state.diarizer = diarization_service
+    yield
+
+
+def create_app() -> FastAPI:
+    app = FastAPI(lifespan=lifespan)
+    app.include_router(transcription_router)
+    app.include_router(translation_router)
+    app.include_router(diarization_router)
+    return app
--- a/gpu/self_hosted/app/routers/diarization.py
+++ b/gpu/self_hosted/app/routers/diarization.py
@@ -0,0 +1,30 @@
+from typing import List
+
+from fastapi import APIRouter, Depends, Request
+from pydantic import BaseModel
+
+from ..auth import apikey_auth
+from ..services.diarizer import PyannoteDiarizationService
+from ..utils import download_audio_file
+
+router = APIRouter(tags=["diarization"])
+
+
+class DiarizationSegment(BaseModel):
+    start: float
+    end: float
+    speaker: int
+
+
+class DiarizationResponse(BaseModel):
+    diarization: List[DiarizationSegment]
+
+
+@router.post(
+    "/diarize", dependencies=[Depends(apikey_auth)], response_model=DiarizationResponse
+)
+def diarize(request: Request, audio_file_url: str, timestamp: float = 0.0):
+    with download_audio_file(audio_file_url) as (file_path, _ext):
+        file_path = str(file_path)
+        diarizer: PyannoteDiarizationService = request.app.state.diarizer
+        return diarizer.diarize_file(file_path, timestamp=timestamp)
--- a/gpu/self_hosted/app/routers/transcription.py
+++ b/gpu/self_hosted/app/routers/transcription.py
@@ -0,0 +1,109 @@
+import uuid
+from typing import Optional, Union
+
+from fastapi import APIRouter, Body, Depends, Form, HTTPException, Request, UploadFile
+from pydantic import BaseModel
+from pathlib import Path
+from ..auth import apikey_auth
+from ..config import SUPPORTED_FILE_EXTENSIONS, UPLOADS_PATH
+from ..services.transcriber import MODEL_NAME
+from ..utils import cleanup_uploaded_files, download_audio_file
+
+router = APIRouter(prefix="/v1/audio", tags=["transcription"])
+
+
+class WordTiming(BaseModel):
+    word: str
+    start: float
+    end: float
+
+
+class TranscriptResult(BaseModel):
+    text: str
+    words: list[WordTiming]
+    filename: Optional[str] = None
+
+
+class TranscriptBatchResponse(BaseModel):
+    results: list[TranscriptResult]
+
+
+@router.post(
+    "/transcriptions",
+    dependencies=[Depends(apikey_auth)],
+    response_model=Union[TranscriptResult, TranscriptBatchResponse],
+)
+def transcribe(
+    request: Request,
+    file: UploadFile = None,
+    files: list[UploadFile] | None = None,
+    model: str = Form(MODEL_NAME),
+    language: str = Form("en"),
+    batch: bool = Form(False),
+):
+    service = request.app.state.whisper
+    if not file and not files:
+        raise HTTPException(
+            status_code=400, detail="Either 'file' or 'files' parameter is required"
+        )
+    if batch and not files:
+        raise HTTPException(
+            status_code=400, detail="Batch transcription requires 'files'"
+        )
+
+    upload_files = [file] if file else files
+
+    uploaded_paths: list[Path] = []
+    with cleanup_uploaded_files(uploaded_paths):
+        for upload_file in upload_files:
+            audio_suffix = upload_file.filename.split(".")[-1].lower()
+            if audio_suffix not in SUPPORTED_FILE_EXTENSIONS:
+                raise HTTPException(
+                    status_code=400,
+                    detail=(
+                        f"Unsupported audio format. Supported extensions: {', '.join(SUPPORTED_FILE_EXTENSIONS)}"
+                    ),
+                )
+            unique_filename = f"{uuid.uuid4()}.{audio_suffix}"
+            file_path = UPLOADS_PATH / unique_filename
+            with open(file_path, "wb") as f:
+                content = upload_file.file.read()
+                f.write(content)
+            uploaded_paths.append(file_path)
+
+        if batch and len(upload_files) > 1:
+            results = []
+            for path in uploaded_paths:
+                result = service.transcribe_file(str(path), language=language)
+                result["filename"] = path.name
+                results.append(result)
+            return {"results": results}
+
+        results = []
+        for path in uploaded_paths:
+            result = service.transcribe_file(str(path), language=language)
+            result["filename"] = path.name
+            results.append(result)
+
+        return {"results": results} if len(results) > 1 else results[0]
+
+
+@router.post(
+    "/transcriptions-from-url",
+    dependencies=[Depends(apikey_auth)],
+    response_model=TranscriptResult,
+)
+def transcribe_from_url(
+    request: Request,
+    audio_file_url: str = Body(..., description="URL of the audio file to transcribe"),
+    model: str = Body(MODEL_NAME),
+    language: str = Body("en"),
+    timestamp_offset: float = Body(0.0),
+):
+    service = request.app.state.whisper
+    with download_audio_file(audio_file_url) as (file_path, _ext):
+        file_path = str(file_path)
+        result = service.transcribe_vad_url_segment(
+            file_path=file_path, timestamp_offset=timestamp_offset, language=language
+        )
+        return result
--- a/gpu/self_hosted/app/routers/translation.py
+++ b/gpu/self_hosted/app/routers/translation.py
@@ -0,0 +1,28 @@
+from typing import Dict
+
+from fastapi import APIRouter, Body, Depends
+from pydantic import BaseModel
+
+from ..auth import apikey_auth
+from ..services.translator import TextTranslatorService
+
+router = APIRouter(tags=["translation"])
+
+translator = TextTranslatorService()
+
+
+class TranslationResponse(BaseModel):
+    text: Dict[str, str]
+
+
+@router.post(
+    "/translate",
+    dependencies=[Depends(apikey_auth)],
+    response_model=TranslationResponse,
+)
+def translate(
+    text: str,
+    source_language: str = Body("en"),
+    target_language: str = Body("fr"),
+):
+    return translator.translate(text, source_language, target_language)
--- a/gpu/self_hosted/app/services/diarizer.py
+++ b/gpu/self_hosted/app/services/diarizer.py
@@ -0,0 +1,42 @@
+import os
+import threading
+
+import torch
+import torchaudio
+from pyannote.audio import Pipeline
+
+
+class PyannoteDiarizationService:
+    def __init__(self):
+        self._pipeline = None
+        self._device = "cpu"
+        self._lock = threading.Lock()
+
+    def load(self):
+        self._device = "cuda" if torch.cuda.is_available() else "cpu"
+        self._pipeline = Pipeline.from_pretrained(
+            "pyannote/speaker-diarization-3.1",
+            use_auth_token=os.environ.get("HF_TOKEN"),
+        )
+        self._pipeline.to(torch.device(self._device))
+
+    def diarize_file(self, file_path: str, timestamp: float = 0.0) -> dict:
+        if self._pipeline is None:
+            self.load()
+        waveform, sample_rate = torchaudio.load(file_path)
+        with self._lock:
+            diarization = self._pipeline(
+                {"waveform": waveform, "sample_rate": sample_rate}
+            )
+        words = []
+        for diarization_segment, _, speaker in diarization.itertracks(yield_label=True):
+            words.append(
+                {
+                    "start": round(timestamp + diarization_segment.start, 3),
+                    "end": round(timestamp + diarization_segment.end, 3),
+                    "speaker": int(speaker[-2:])
+                    if speaker and speaker[-2:].isdigit()
+                    else 0,
+                }
+            )
+        return {"diarization": words}
--- a/gpu/self_hosted/app/services/transcriber.py
+++ b/gpu/self_hosted/app/services/transcriber.py
@@ -0,0 +1,208 @@
+import os
+import shutil
+import subprocess
+import threading
+from typing import Generator
+
+import faster_whisper
+import librosa
+import numpy as np
+import torch
+from fastapi import HTTPException
+from silero_vad import VADIterator, load_silero_vad
+
+from ..config import SAMPLE_RATE, VAD_CONFIG
+
+# Whisper configuration (service-local defaults)
+MODEL_NAME = "large-v2"
+# None delegates compute type to runtime: float16 on CUDA, int8 on CPU
+MODEL_COMPUTE_TYPE = None
+MODEL_NUM_WORKERS = 1
+CACHE_PATH = os.path.join(os.path.expanduser("~"), ".cache", "reflector-whisper")
+from ..utils import NoStdStreams
+
+
+class WhisperService:
+    def __init__(self):
+        self.model = None
+        self.device = "cpu"
+        self.lock = threading.Lock()
+
+    def load(self):
+        self.device = "cuda" if torch.cuda.is_available() else "cpu"
+        compute_type = MODEL_COMPUTE_TYPE or (
+            "float16" if self.device == "cuda" else "int8"
+        )
+        self.model = faster_whisper.WhisperModel(
+            MODEL_NAME,
+            device=self.device,
+            compute_type=compute_type,
+            num_workers=MODEL_NUM_WORKERS,
+            download_root=CACHE_PATH,
+        )
+
+    def pad_audio(self, audio_array, sample_rate: int = SAMPLE_RATE):
+        audio_duration = len(audio_array) / sample_rate
+        if audio_duration < VAD_CONFIG["silence_padding"]:
+            silence_samples = int(sample_rate * VAD_CONFIG["silence_padding"])
+            silence = np.zeros(silence_samples, dtype=np.float32)
+            return np.concatenate([audio_array, silence])
+        return audio_array
+
+    def enforce_word_timing_constraints(self, words: list[dict]) -> list[dict]:
+        if len(words) <= 1:
+            return words
+        enforced: list[dict] = []
+        for i, word in enumerate(words):
+            current = dict(word)
+            if i < len(words) - 1:
+                next_start = words[i + 1]["start"]
+                if current["end"] > next_start:
+                    current["end"] = next_start
+            enforced.append(current)
+        return enforced
+
+    def transcribe_file(self, file_path: str, language: str = "en") -> dict:
+        input_for_model: str | "object" = file_path
+        try:
+            audio_array, _sample_rate = librosa.load(
+                file_path, sr=SAMPLE_RATE, mono=True
+            )
+            if len(audio_array) / float(SAMPLE_RATE) < VAD_CONFIG["silence_padding"]:
+                input_for_model = self.pad_audio(audio_array, SAMPLE_RATE)
+        except Exception:
+            pass
+
+        with self.lock:
+            with NoStdStreams():
+                segments, _ = self.model.transcribe(
+                    input_for_model,
+                    language=language,
+                    beam_size=5,
+                    word_timestamps=True,
+                    vad_filter=True,
+                    vad_parameters={"min_silence_duration_ms": 500},
+                )
+
+        segments = list(segments)
+        text = "".join(segment.text for segment in segments).strip()
+        words = [
+            {
+                "word": word.word,
+                "start": round(float(word.start), 2),
+                "end": round(float(word.end), 2),
+            }
+            for segment in segments
+            for word in segment.words
+        ]
+        words = self.enforce_word_timing_constraints(words)
+        return {"text": text, "words": words}
+
+    def transcribe_vad_url_segment(
+        self, file_path: str, timestamp_offset: float = 0.0, language: str = "en"
+    ) -> dict:
+        def load_audio_via_ffmpeg(input_path: str, sample_rate: int) -> np.ndarray:
+            ffmpeg_bin = shutil.which("ffmpeg") or "ffmpeg"
+            cmd = [
+                ffmpeg_bin,
+                "-nostdin",
+                "-threads",
+                "1",
+                "-i",
+                input_path,
+                "-f",
+                "f32le",
+                "-acodec",
+                "pcm_f32le",
+                "-ac",
+                "1",
+                "-ar",
+                str(sample_rate),
+                "pipe:1",
+            ]
+            try:
+                proc = subprocess.run(
+                    cmd, stdout=subprocess.PIPE, stderr=subprocess.PIPE, check=True
+                )
+            except Exception as e:
+                raise HTTPException(status_code=400, detail=f"ffmpeg failed: {e}")
+            audio = np.frombuffer(proc.stdout, dtype=np.float32)
+            return audio
+
+        def vad_segments(
+            audio_array,
+            sample_rate: int = SAMPLE_RATE,
+            window_size: int = VAD_CONFIG["window_size"],
+        ) -> Generator[tuple[float, float], None, None]:
+            vad_model = load_silero_vad(onnx=False)
+            iterator = VADIterator(vad_model, sampling_rate=sample_rate)
+            start = None
+            for i in range(0, len(audio_array), window_size):
+                chunk = audio_array[i : i + window_size]
+                if len(chunk) < window_size:
+                    chunk = np.pad(
+                        chunk, (0, window_size - len(chunk)), mode="constant"
+                    )
+                speech = iterator(chunk)
+                if not speech:
+                    continue
+                if "start" in speech:
+                    start = speech["start"]
+                    continue
+                if "end" in speech and start is not None:
+                    end = speech["end"]
+                    yield (start / float(SAMPLE_RATE), end / float(SAMPLE_RATE))
+                    start = None
+            iterator.reset_states()
+
+        audio_array = load_audio_via_ffmpeg(file_path, SAMPLE_RATE)
+
+        merged_batches: list[tuple[float, float]] = []
+        batch_start = None
+        batch_end = None
+        max_duration = VAD_CONFIG["batch_max_duration"]
+        for seg_start, seg_end in vad_segments(audio_array):
+            if batch_start is None:
+                batch_start, batch_end = seg_start, seg_end
+                continue
+            if seg_end - batch_start <= max_duration:
+                batch_end = seg_end
+            else:
+                merged_batches.append((batch_start, batch_end))
+                batch_start, batch_end = seg_start, seg_end
+        if batch_start is not None and batch_end is not None:
+            merged_batches.append((batch_start, batch_end))
+
+        all_text = []
+        all_words = []
+        for start_time, end_time in merged_batches:
+            s_idx = int(start_time * SAMPLE_RATE)
+            e_idx = int(end_time * SAMPLE_RATE)
+            segment = audio_array[s_idx:e_idx]
+            segment = self.pad_audio(segment, SAMPLE_RATE)
+            with self.lock:
+                segments, _ = self.model.transcribe(
+                    segment,
+                    language=language,
+                    beam_size=5,
+                    word_timestamps=True,
+                    vad_filter=True,
+                    vad_parameters={"min_silence_duration_ms": 500},
+                )
+            segments = list(segments)
+            text = "".join(seg.text for seg in segments).strip()
+            words = [
+                {
+                    "word": w.word,
+                    "start": round(float(w.start) + start_time + timestamp_offset, 2),
+                    "end": round(float(w.end) + start_time + timestamp_offset, 2),
+                }
+                for seg in segments
+                for w in seg.words
+            ]
+            if text:
+                all_text.append(text)
+            all_words.extend(words)
+
+        all_words = self.enforce_word_timing_constraints(all_words)
+        return {"text": " ".join(all_text), "words": all_words}
--- a/gpu/self_hosted/app/services/translator.py
+++ b/gpu/self_hosted/app/services/translator.py
@@ -0,0 +1,44 @@
+import threading
+
+from transformers import MarianMTModel, MarianTokenizer, pipeline
+
+
+class TextTranslatorService:
+    """Simple text-to-text translator using HuggingFace MarianMT models.
+
+    This mirrors the modal translator API shape but uses text translation only.
+    """
+
+    def __init__(self):
+        self._pipeline = None
+        self._lock = threading.Lock()
+
+    def load(self, source_language: str = "en", target_language: str = "fr"):
+        # Pick a default MarianMT model pair if available; fall back to Helsinki-NLP en->fr
+        model_name = self._resolve_model_name(source_language, target_language)
+        tokenizer = MarianTokenizer.from_pretrained(model_name)
+        model = MarianMTModel.from_pretrained(model_name)
+        self._pipeline = pipeline("translation", model=model, tokenizer=tokenizer)
+
+    def _resolve_model_name(self, src: str, tgt: str) -> str:
+        # Minimal mapping; extend as needed
+        pair = (src.lower(), tgt.lower())
+        mapping = {
+            ("en", "fr"): "Helsinki-NLP/opus-mt-en-fr",
+            ("fr", "en"): "Helsinki-NLP/opus-mt-fr-en",
+            ("en", "es"): "Helsinki-NLP/opus-mt-en-es",
+            ("es", "en"): "Helsinki-NLP/opus-mt-es-en",
+            ("en", "de"): "Helsinki-NLP/opus-mt-en-de",
+            ("de", "en"): "Helsinki-NLP/opus-mt-de-en",
+        }
+        return mapping.get(pair, "Helsinki-NLP/opus-mt-en-fr")
+
+    def translate(self, text: str, source_language: str, target_language: str) -> dict:
+        if self._pipeline is None:
+            self.load(source_language, target_language)
+        with self._lock:
+            results = self._pipeline(
+                text, src_lang=source_language, tgt_lang=target_language
+            )
+        translated = results[0]["translation_text"] if results else ""
+        return {"text": {source_language: text, target_language: translated}}
--- a/gpu/self_hosted/app/utils.py
+++ b/gpu/self_hosted/app/utils.py
@@ -0,0 +1,107 @@
+import logging
+import os
+import sys
+import uuid
+from contextlib import contextmanager
+from typing import Mapping
+from urllib.parse import urlparse
+from pathlib import Path
+
+import requests
+from fastapi import HTTPException
+
+from .config import SUPPORTED_FILE_EXTENSIONS, UPLOADS_PATH
+
+logger = logging.getLogger(__name__)
+
+
+class NoStdStreams:
+    def __init__(self):
+        self.devnull = open(os.devnull, "w")
+
+    def __enter__(self):
+        self._stdout, self._stderr = sys.stdout, sys.stderr
+        self._stdout.flush()
+        self._stderr.flush()
+        sys.stdout, sys.stderr = self.devnull, self.devnull
+
+    def __exit__(self, exc_type, exc_value, traceback):
+        sys.stdout, sys.stderr = self._stdout, self._stderr
+        self.devnull.close()
+
+
+def ensure_dirs():
+    UPLOADS_PATH.mkdir(parents=True, exist_ok=True)
+
+
+def detect_audio_format(url: str, headers: Mapping[str, str]) -> str:
+    url_path = urlparse(url).path
+    for ext in SUPPORTED_FILE_EXTENSIONS:
+        if url_path.lower().endswith(f".{ext}"):
+            return ext
+
+    content_type = headers.get("content-type", "").lower()
+    if "audio/mpeg" in content_type or "audio/mp3" in content_type:
+        return "mp3"
+    if "audio/wav" in content_type:
+        return "wav"
+    if "audio/mp4" in content_type:
+        return "mp4"
+
+    raise HTTPException(
+        status_code=400,
+        detail=(
+            f"Unsupported audio format for URL. Supported extensions: {', '.join(SUPPORTED_FILE_EXTENSIONS)}"
+        ),
+    )
+
+
+def download_audio_to_uploads(audio_file_url: str) -> tuple[Path, str]:
+    response = requests.head(audio_file_url, allow_redirects=True)
+    if response.status_code == 404:
+        raise HTTPException(status_code=404, detail="Audio file not found")
+
+    response = requests.get(audio_file_url, allow_redirects=True)
+    response.raise_for_status()
+
+    audio_suffix = detect_audio_format(audio_file_url, response.headers)
+    unique_filename = f"{uuid.uuid4()}.{audio_suffix}"
+    file_path: Path = UPLOADS_PATH / unique_filename
+
+    with open(file_path, "wb") as f:
+        f.write(response.content)
+
+    return file_path, audio_suffix
+
+
+@contextmanager
+def download_audio_file(audio_file_url: str):
+    """Download an audio file to UPLOADS_PATH and remove it after use.
+
+    Yields (file_path: Path, audio_suffix: str).
+    """
+    file_path, audio_suffix = download_audio_to_uploads(audio_file_url)
+    try:
+        yield file_path, audio_suffix
+    finally:
+        try:
+            file_path.unlink(missing_ok=True)
+        except Exception as e:
+            logger.error("Error deleting temporary file %s: %s", file_path, e)
+
+
+@contextmanager
+def cleanup_uploaded_files(file_paths: list[Path]):
+    """Ensure provided file paths are removed after use.
+
+    The provided list can be populated inside the context; all present entries
+    at exit will be deleted.
+    """
+    try:
+        yield file_paths
+    finally:
+        for path in list(file_paths):
+            try:
+                path.unlink(missing_ok=True)
+            except Exception as e:
+                logger.error("Error deleting temporary file %s: %s", path, e)
--- a/gpu/self_hosted/compose.yml
+++ b/gpu/self_hosted/compose.yml
@@ -0,0 +1,10 @@
+services:
+  reflector_gpu:
+    build:
+      context: .
+    ports:
+      - "8000:8000"
+    env_file:
+      - .env
+    volumes:
+      - ./cache:/root/.cache
--- a/gpu/self_hosted/main.py
+++ b/gpu/self_hosted/main.py
@@ -0,0 +1,3 @@
+from app.factory import create_app
+
+app = create_app()
--- a/gpu/self_hosted/pyproject.toml
+++ b/gpu/self_hosted/pyproject.toml
@@ -0,0 +1,19 @@
+[project]
+name = "reflector-gpu"
+version = "0.1.0"
+description = "Self-hosted GPU service for speech transcription, diarization, and translation via FastAPI."
+readme = "README.md"
+requires-python = ">=3.12"
+dependencies = [
+    "fastapi[standard]>=0.116.1",
+    "uvicorn[standard]>=0.30.0",
+    "torch>=2.3.0",
+    "faster-whisper>=1.1.0",
+    "librosa==0.10.1",
+    "numpy<2",
+    "silero-vad==5.1.0",
+    "transformers>=4.35.0",
+    "sentencepiece",
+    "pyannote.audio==3.1.0",
+    "torchaudio>=2.3.0",
+]
--- a/gpu/self_hosted/runserver.sh
+++ b/gpu/self_hosted/runserver.sh
@@ -0,0 +1,17 @@
+#!/bin/sh
+set -e
+
+export PATH="/root/.local/bin:$PATH"
+cd /app
+
+# Install Python dependencies at runtime (first run or when FORCE_SYNC=1)
+if [ ! -d "/app/.venv" ] || [ "$FORCE_SYNC" = "1" ]; then
+  echo "[startup] Installing Python dependencies with uv..."
+  uv sync --compile-bytecode --locked
+else
+  echo "[startup] Using existing virtual environment at /app/.venv"
+fi
+
+exec uv run uvicorn main:app --host 0.0.0.0 --port 8000
+
+
--- a/gpu/self_hosted/uv.lock
+++ b/gpu/self_hosted/uv.lock
--- a/server/docs/gpu/api-transcription.md
+++ b/server/docs/gpu/api-transcription.md
@@ -190,5 +190,5 @@ Use the pytest-based conformance tests to validate any new implementation (inclu
 ```
 TRANSCRIPT_URL=https://<your-deployment-base> \
 TRANSCRIPT_MODAL_API_KEY=your-api-key \
-uv run -m pytest -m gpu_modal --no-cov server/tests/test_gpu_modal_transcript.py
+uv run -m pytest -m model_api --no-cov server/tests/test_model_api_transcript.py
 ```
--- a/server/migrations/versions/6025e9b2bef2_remove_one_active_meeting_per_room_.py
+++ b/server/migrations/versions/6025e9b2bef2_remove_one_active_meeting_per_room_.py
@@ -0,0 +1,53 @@
+"""remove_one_active_meeting_per_room_constraint
+
+Revision ID: 6025e9b2bef2
+Revises: 2ae3db106d4e
+Create Date: 2025-08-18 18:45:44.418392
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+# revision identifiers, used by Alembic.
+revision: str = "6025e9b2bef2"
+down_revision: Union[str, None] = "2ae3db106d4e"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    # Remove the unique constraint that prevents multiple active meetings per room
+    # This is needed to support calendar integration with overlapping meetings
+    # Check if index exists before trying to drop it
+    from alembic import context
+
+    if context.get_context().dialect.name == "postgresql":
+        conn = op.get_bind()
+        result = conn.execute(
+            sa.text(
+                "SELECT 1 FROM pg_indexes WHERE indexname = 'idx_one_active_meeting_per_room'"
+            )
+        )
+        if result.fetchone():
+            op.drop_index("idx_one_active_meeting_per_room", table_name="meeting")
+    else:
+        # For SQLite, just try to drop it
+        try:
+            op.drop_index("idx_one_active_meeting_per_room", table_name="meeting")
+        except:
+            pass
+
+
+def downgrade() -> None:
+    # Restore the unique constraint
+    op.create_index(
+        "idx_one_active_meeting_per_room",
+        "meeting",
+        ["room_id"],
+        unique=True,
+        postgresql_where=sa.text("is_active = true"),
+        sqlite_where=sa.text("is_active = 1"),
+    )
--- a/server/migrations/versions/6dec9fb5b46c_make_meeting_room_id_required_and_add_.py
+++ b/server/migrations/versions/6dec9fb5b46c_make_meeting_room_id_required_and_add_.py
@@ -8,7 +8,6 @@ Create Date: 2025-09-10 10:47:06.006819

 from typing import Sequence, Union

-import sqlalchemy as sa
 from alembic import op

 # revision identifiers, used by Alembic.
@@ -21,7 +20,6 @@ depends_on: Union[str, Sequence[str], None] = None
 def upgrade() -> None:
    # ### commands auto generated by Alembic - please adjust! ###
    with op.batch_alter_table("meeting", schema=None) as batch_op:
-        batch_op.alter_column("room_id", existing_type=sa.VARCHAR(), nullable=False)
        batch_op.create_foreign_key(
            None, "room", ["room_id"], ["id"], ondelete="CASCADE"
        )
@@ -33,6 +31,5 @@ def downgrade() -> None:
    # ### commands auto generated by Alembic - please adjust! ###
    with op.batch_alter_table("meeting", schema=None) as batch_op:
        batch_op.drop_constraint("meeting_room_id_fkey", type_="foreignkey")
-        batch_op.alter_column("room_id", existing_type=sa.VARCHAR(), nullable=True)

    # ### end Alembic commands ###
--- a/server/migrations/versions/d4a1c446458c_add_grace_period_fields_to_meeting.py
+++ b/server/migrations/versions/d4a1c446458c_add_grace_period_fields_to_meeting.py
@@ -0,0 +1,34 @@
+"""add_grace_period_fields_to_meeting
+
+Revision ID: d4a1c446458c
+Revises: 6025e9b2bef2
+Create Date: 2025-08-18 18:50:37.768052
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+# revision identifiers, used by Alembic.
+revision: str = "d4a1c446458c"
+down_revision: Union[str, None] = "6025e9b2bef2"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    # Add fields to track when participants left for grace period logic
+    op.add_column(
+        "meeting", sa.Column("last_participant_left_at", sa.DateTime(timezone=True))
+    )
+    op.add_column(
+        "meeting",
+        sa.Column("grace_period_minutes", sa.Integer, server_default=sa.text("15")),
+    )
+
+
+def downgrade() -> None:
+    op.drop_column("meeting", "grace_period_minutes")
+    op.drop_column("meeting", "last_participant_left_at")
--- a/server/migrations/versions/d8e204bbf615_add_calendar.py
+++ b/server/migrations/versions/d8e204bbf615_add_calendar.py
@@ -0,0 +1,129 @@
+"""add calendar
+
+Revision ID: d8e204bbf615
+Revises: d4a1c446458c
+Create Date: 2025-09-10 19:56:22.295756
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+from sqlalchemy.dialects import postgresql
+
+# revision identifiers, used by Alembic.
+revision: str = "d8e204bbf615"
+down_revision: Union[str, None] = "d4a1c446458c"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    # ### commands auto generated by Alembic - please adjust! ###
+    op.create_table(
+        "calendar_event",
+        sa.Column("id", sa.String(), nullable=False),
+        sa.Column("room_id", sa.String(), nullable=False),
+        sa.Column("ics_uid", sa.Text(), nullable=False),
+        sa.Column("title", sa.Text(), nullable=True),
+        sa.Column("description", sa.Text(), nullable=True),
+        sa.Column("start_time", sa.DateTime(timezone=True), nullable=False),
+        sa.Column("end_time", sa.DateTime(timezone=True), nullable=False),
+        sa.Column("attendees", postgresql.JSONB(astext_type=sa.Text()), nullable=True),
+        sa.Column("location", sa.Text(), nullable=True),
+        sa.Column("ics_raw_data", sa.Text(), nullable=True),
+        sa.Column("last_synced", sa.DateTime(timezone=True), nullable=False),
+        sa.Column(
+            "is_deleted", sa.Boolean(), server_default=sa.text("false"), nullable=False
+        ),
+        sa.Column("created_at", sa.DateTime(timezone=True), nullable=False),
+        sa.Column("updated_at", sa.DateTime(timezone=True), nullable=False),
+        sa.ForeignKeyConstraint(
+            ["room_id"],
+            ["room.id"],
+            name="fk_calendar_event_room_id",
+            ondelete="CASCADE",
+        ),
+        sa.PrimaryKeyConstraint("id"),
+        sa.UniqueConstraint("room_id", "ics_uid", name="uq_room_calendar_event"),
+    )
+    with op.batch_alter_table("calendar_event", schema=None) as batch_op:
+        batch_op.create_index(
+            "idx_calendar_event_deleted",
+            ["is_deleted"],
+            unique=False,
+            postgresql_where=sa.text("NOT is_deleted"),
+        )
+        batch_op.create_index(
+            "idx_calendar_event_room_start", ["room_id", "start_time"], unique=False
+        )
+
+    with op.batch_alter_table("meeting", schema=None) as batch_op:
+        batch_op.add_column(sa.Column("calendar_event_id", sa.String(), nullable=True))
+        batch_op.add_column(
+            sa.Column(
+                "calendar_metadata",
+                postgresql.JSONB(astext_type=sa.Text()),
+                nullable=True,
+            )
+        )
+        batch_op.create_index(
+            "idx_meeting_calendar_event", ["calendar_event_id"], unique=False
+        )
+        batch_op.create_foreign_key(
+            "fk_meeting_calendar_event_id",
+            "calendar_event",
+            ["calendar_event_id"],
+            ["id"],
+            ondelete="SET NULL",
+        )
+
+    with op.batch_alter_table("room", schema=None) as batch_op:
+        batch_op.add_column(sa.Column("ics_url", sa.Text(), nullable=True))
+        batch_op.add_column(
+            sa.Column(
+                "ics_fetch_interval", sa.Integer(), server_default="300", nullable=True
+            )
+        )
+        batch_op.add_column(
+            sa.Column(
+                "ics_enabled",
+                sa.Boolean(),
+                server_default=sa.text("false"),
+                nullable=False,
+            )
+        )
+        batch_op.add_column(
+            sa.Column("ics_last_sync", sa.DateTime(timezone=True), nullable=True)
+        )
+        batch_op.add_column(sa.Column("ics_last_etag", sa.Text(), nullable=True))
+        batch_op.create_index("idx_room_ics_enabled", ["ics_enabled"], unique=False)
+
+    # ### end Alembic commands ###
+
+
+def downgrade() -> None:
+    # ### commands auto generated by Alembic - please adjust! ###
+    with op.batch_alter_table("room", schema=None) as batch_op:
+        batch_op.drop_index("idx_room_ics_enabled")
+        batch_op.drop_column("ics_last_etag")
+        batch_op.drop_column("ics_last_sync")
+        batch_op.drop_column("ics_enabled")
+        batch_op.drop_column("ics_fetch_interval")
+        batch_op.drop_column("ics_url")
+
+    with op.batch_alter_table("meeting", schema=None) as batch_op:
+        batch_op.drop_constraint("fk_meeting_calendar_event_id", type_="foreignkey")
+        batch_op.drop_index("idx_meeting_calendar_event")
+        batch_op.drop_column("calendar_metadata")
+        batch_op.drop_column("calendar_event_id")
+
+    with op.batch_alter_table("calendar_event", schema=None) as batch_op:
+        batch_op.drop_index("idx_calendar_event_room_start")
+        batch_op.drop_index(
+            "idx_calendar_event_deleted", postgresql_where=sa.text("NOT is_deleted")
+        )
+
+    op.drop_table("calendar_event")
+    # ### end Alembic commands ###
--- a/server/migrations/versions/dc035ff72fd5_remove_grace_period_fields.py
+++ b/server/migrations/versions/dc035ff72fd5_remove_grace_period_fields.py
@@ -0,0 +1,43 @@
+"""remove_grace_period_fields
+
+Revision ID: dc035ff72fd5
+Revises: d8e204bbf615
+Create Date: 2025-09-11 10:36:45.197588
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+# revision identifiers, used by Alembic.
+revision: str = "dc035ff72fd5"
+down_revision: Union[str, None] = "d8e204bbf615"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    # Remove grace period columns from meeting table
+    op.drop_column("meeting", "last_participant_left_at")
+    op.drop_column("meeting", "grace_period_minutes")
+
+
+def downgrade() -> None:
+    # Add back grace period columns to meeting table
+    op.add_column(
+        "meeting",
+        sa.Column(
+            "last_participant_left_at", sa.DateTime(timezone=True), nullable=True
+        ),
+    )
+    op.add_column(
+        "meeting",
+        sa.Column(
+            "grace_period_minutes",
+            sa.Integer(),
+            server_default=sa.text("15"),
+            nullable=True,
+        ),
+    )
--- a/server/pyproject.toml
+++ b/server/pyproject.toml
@@ -12,7 +12,6 @@ dependencies = [
    "requests>=2.31.0",
    "aiortc>=1.5.0",
    "sortedcontainers>=2.4.0",
-    "loguru>=0.7.0",
    "pydantic-settings>=2.0.2",
    "structlog>=23.1.0",
    "uvicorn[standard]>=0.23.1",
@@ -27,7 +26,6 @@ dependencies = [
    "prometheus-fastapi-instrumentator>=6.1.0",
    "sentencepiece>=0.1.99",
    "protobuf>=4.24.3",
-    "profanityfilter>=2.0.6",
    "celery>=5.3.4",
    "redis>=5.0.1",
    "python-jose[cryptography]>=3.3.0",
@@ -40,6 +38,7 @@ dependencies = [
    "llama-index-llms-openai-like>=0.4.0",
    "pytest-env>=1.1.5",
    "webvtt-py>=0.5.0",
+    "icalendar>=6.0.0",
 ]

 [dependency-groups]
@@ -119,7 +118,7 @@ addopts = "-ra -q --disable-pytest-warnings --cov --cov-report html -v"
 testpaths = ["tests"]
 asyncio_mode = "auto"
 markers = [
-    "gpu_modal: mark test to run only with GPU Modal endpoints (deselect with '-m \"not gpu_modal\"')",
+    "model_api: tests for the unified model-serving HTTP API (backend- and hardware-agnostic)",
 ]

 [tool.ruff.lint]
@@ -131,7 +130,7 @@ select = [

 [tool.ruff.lint.per-file-ignores]
 "reflector/processors/summary/summary_builder.py" = ["E501"]
-"gpu/**.py" = ["PLC0415"]
+"gpu/modal_deployments/**.py" = ["PLC0415"]
 "reflector/tools/**.py" = ["PLC0415"]
 "migrations/versions/**.py" = ["PLC0415"]
 "tests/**.py" = ["PLC0415"]
--- a/server/reflector/auth/auth_jwt.py
+++ b/server/reflector/auth/auth_jwt.py
@@ -67,7 +67,8 @@ def current_user(
    try:
        payload = jwtauth.verify_token(token)
        sub = payload["sub"]
-        return UserInfo(sub=sub)
+        email = payload["email"]
+        return UserInfo(sub=sub, email=email)
    except JWTError as e:
        logger.error(f"JWT error: {e}")
        raise HTTPException(status_code=401, detail="Invalid authentication")
--- a/server/reflector/db/init.py
+++ b/server/reflector/db/init.py
@@ -24,6 +24,7 @@ def get_database() -> databases.Database:


 # import models
+import reflector.db.calendar_events  # noqa
 import reflector.db.meetings  # noqa
 import reflector.db.recordings  # noqa
 import reflector.db.rooms  # noqa
--- a/server/reflector/db/calendar_events.py
+++ b/server/reflector/db/calendar_events.py
@@ -0,0 +1,182 @@
+from datetime import datetime, timedelta, timezone
+from typing import Any
+
+import sqlalchemy as sa
+from pydantic import BaseModel, Field
+from sqlalchemy.dialects.postgresql import JSONB
+
+from reflector.db import get_database, metadata
+from reflector.utils import generate_uuid4
+
+calendar_events = sa.Table(
+    "calendar_event",
+    metadata,
+    sa.Column("id", sa.String, primary_key=True),
+    sa.Column(
+        "room_id",
+        sa.String,
+        sa.ForeignKey("room.id", ondelete="CASCADE", name="fk_calendar_event_room_id"),
+        nullable=False,
+    ),
+    sa.Column("ics_uid", sa.Text, nullable=False),
+    sa.Column("title", sa.Text),
+    sa.Column("description", sa.Text),
+    sa.Column("start_time", sa.DateTime(timezone=True), nullable=False),
+    sa.Column("end_time", sa.DateTime(timezone=True), nullable=False),
+    sa.Column("attendees", JSONB),
+    sa.Column("location", sa.Text),
+    sa.Column("ics_raw_data", sa.Text),
+    sa.Column("last_synced", sa.DateTime(timezone=True), nullable=False),
+    sa.Column("is_deleted", sa.Boolean, nullable=False, server_default=sa.false()),
+    sa.Column("created_at", sa.DateTime(timezone=True), nullable=False),
+    sa.Column("updated_at", sa.DateTime(timezone=True), nullable=False),
+    sa.UniqueConstraint("room_id", "ics_uid", name="uq_room_calendar_event"),
+    sa.Index("idx_calendar_event_room_start", "room_id", "start_time"),
+    sa.Index(
+        "idx_calendar_event_deleted",
+        "is_deleted",
+        postgresql_where=sa.text("NOT is_deleted"),
+    ),
+)
+
+
+class CalendarEvent(BaseModel):
+    id: str = Field(default_factory=generate_uuid4)
+    room_id: str
+    ics_uid: str
+    title: str | None = None
+    description: str | None = None
+    start_time: datetime
+    end_time: datetime
+    attendees: list[dict[str, Any]] | None = None
+    location: str | None = None
+    ics_raw_data: str | None = None
+    last_synced: datetime = Field(default_factory=lambda: datetime.now(timezone.utc))
+    is_deleted: bool = False
+    created_at: datetime = Field(default_factory=lambda: datetime.now(timezone.utc))
+    updated_at: datetime = Field(default_factory=lambda: datetime.now(timezone.utc))
+
+
+class CalendarEventController:
+    async def get_by_room(
+        self,
+        room_id: str,
+        include_deleted: bool = False,
+        start_after: datetime | None = None,
+        end_before: datetime | None = None,
+    ) -> list[CalendarEvent]:
+        query = calendar_events.select().where(calendar_events.c.room_id == room_id)
+
+        if not include_deleted:
+            query = query.where(calendar_events.c.is_deleted == False)
+
+        if start_after:
+            query = query.where(calendar_events.c.start_time >= start_after)
+
+        if end_before:
+            query = query.where(calendar_events.c.end_time <= end_before)
+
+        query = query.order_by(calendar_events.c.start_time.asc())
+
+        results = await get_database().fetch_all(query)
+        return [CalendarEvent(**result) for result in results]
+
+    async def get_upcoming(
+        self, room_id: str, minutes_ahead: int = 120
+    ) -> list[CalendarEvent]:
+        """Get upcoming events for a room within the specified minutes, including currently happening events."""
+        now = datetime.now(timezone.utc)
+        future_time = now + timedelta(minutes=minutes_ahead)
+
+        query = (
+            calendar_events.select()
+            .where(
+                sa.and_(
+                    calendar_events.c.room_id == room_id,
+                    calendar_events.c.is_deleted == False,
+                    calendar_events.c.start_time <= future_time,
+                    calendar_events.c.end_time >= now,
+                )
+            )
+            .order_by(calendar_events.c.start_time.asc())
+        )
+
+        results = await get_database().fetch_all(query)
+        return [CalendarEvent(**result) for result in results]
+
+    async def get_by_ics_uid(self, room_id: str, ics_uid: str) -> CalendarEvent | None:
+        query = calendar_events.select().where(
+            sa.and_(
+                calendar_events.c.room_id == room_id,
+                calendar_events.c.ics_uid == ics_uid,
+            )
+        )
+        result = await get_database().fetch_one(query)
+        return CalendarEvent(**result) if result else None
+
+    async def upsert(self, event: CalendarEvent) -> CalendarEvent:
+        existing = await self.get_by_ics_uid(event.room_id, event.ics_uid)
+
+        if existing:
+            event.id = existing.id
+            event.created_at = existing.created_at
+            event.updated_at = datetime.now(timezone.utc)
+
+            query = (
+                calendar_events.update()
+                .where(calendar_events.c.id == existing.id)
+                .values(**event.model_dump())
+            )
+        else:
+            query = calendar_events.insert().values(**event.model_dump())
+
+        await get_database().execute(query)
+        return event
+
+    async def soft_delete_missing(
+        self, room_id: str, current_ics_uids: list[str]
+    ) -> int:
+        """Soft delete future events that are no longer in the calendar."""
+        now = datetime.now(timezone.utc)
+
+        select_query = calendar_events.select().where(
+            sa.and_(
+                calendar_events.c.room_id == room_id,
+                calendar_events.c.start_time > now,
+                calendar_events.c.is_deleted == False,
+                calendar_events.c.ics_uid.notin_(current_ics_uids)
+                if current_ics_uids
+                else True,
+            )
+        )
+
+        to_delete = await get_database().fetch_all(select_query)
+        delete_count = len(to_delete)
+
+        if delete_count > 0:
+            update_query = (
+                calendar_events.update()
+                .where(
+                    sa.and_(
+                        calendar_events.c.room_id == room_id,
+                        calendar_events.c.start_time > now,
+                        calendar_events.c.is_deleted == False,
+                        calendar_events.c.ics_uid.notin_(current_ics_uids)
+                        if current_ics_uids
+                        else True,
+                    )
+                )
+                .values(is_deleted=True, updated_at=now)
+            )
+
+            await get_database().execute(update_query)
+
+        return delete_count
+
+    async def delete_by_room(self, room_id: str) -> int:
+        query = calendar_events.delete().where(calendar_events.c.room_id == room_id)
+        result = await get_database().execute(query)
+        return result.rowcount
+
+
+calendar_events_controller = CalendarEventController()
--- a/server/reflector/db/meetings.py
+++ b/server/reflector/db/meetings.py
@@ -1,8 +1,9 @@
 from datetime import datetime
-from typing import Literal
+from typing import Any, Literal

 import sqlalchemy as sa
 from pydantic import BaseModel, Field
+from sqlalchemy.dialects.postgresql import JSONB

 from reflector.db import get_database, metadata
 from reflector.db.rooms import Room
@@ -44,13 +45,18 @@ meetings = sa.Table(
        nullable=False,
        server_default=sa.true(),
    ),
-    sa.Index("idx_meeting_room_id", "room_id"),
-    sa.Index(
-        "idx_one_active_meeting_per_room",
-        "room_id",
-        unique=True,
-        postgresql_where=sa.text("is_active = true"),
+    sa.Column(
+        "calendar_event_id",
+        sa.String,
+        sa.ForeignKey(
+            "calendar_event.id",
+            ondelete="SET NULL",
+            name="fk_meeting_calendar_event_id",
+        ),
    ),
+    sa.Column("calendar_metadata", JSONB),
+    sa.Index("idx_meeting_room_id", "room_id"),
+    sa.Index("idx_meeting_calendar_event", "calendar_event_id"),
 )

 meeting_consent = sa.Table(
@@ -92,6 +98,9 @@ class Meeting(BaseModel):
        "none", "prompt", "automatic", "automatic-2nd-participant"
    ] = "automatic-2nd-participant"
    num_clients: int = 0
+    is_active: bool = True
+    calendar_event_id: str | None = None
+    calendar_metadata: dict[str, Any] | None = None


 class MeetingController:
@@ -104,6 +113,8 @@ class MeetingController:
        start_date: datetime,
        end_date: datetime,
        room: Room,
+        calendar_event_id: str | None = None,
+        calendar_metadata: dict[str, Any] | None = None,
    ):
        meeting = Meeting(
            id=id,
@@ -117,6 +128,8 @@ class MeetingController:
            room_mode=room.room_mode,
            recording_type=room.recording_type,
            recording_trigger=room.recording_trigger,
+            calendar_event_id=calendar_event_id,
+            calendar_metadata=calendar_metadata,
        )
        query = meetings.insert().values(**meeting.model_dump())
        await get_database().execute(query)
@@ -130,7 +143,16 @@ class MeetingController:
        self,
        room_name: str,
    ) -> Meeting | None:
-        query = meetings.select().where(meetings.c.room_name == room_name)
+        """
+        Get a meeting by room name.
+        For backward compatibility, returns the most recent meeting.
+        """
+        end_date = getattr(meetings.c, "end_date")
+        query = (
+            meetings.select()
+            .where(meetings.c.room_name == room_name)
+            .order_by(end_date.desc())
+        )
        result = await get_database().fetch_one(query)
        if not result:
            return None
@@ -138,6 +160,10 @@ class MeetingController:
        return Meeting(**result)

    async def get_active(self, room: Room, current_time: datetime) -> Meeting | None:
+        """
+        Get latest active meeting for a room.
+        For backward compatibility, returns the most recent active meeting.
+        """
        end_date = getattr(meetings.c, "end_date")
        query = (
            meetings.select()
@@ -156,6 +182,43 @@ class MeetingController:

        return Meeting(**result)

+    async def get_all_active_for_room(
+        self, room: Room, current_time: datetime
+    ) -> list[Meeting]:
+        end_date = getattr(meetings.c, "end_date")
+        query = (
+            meetings.select()
+            .where(
+                sa.and_(
+                    meetings.c.room_id == room.id,
+                    meetings.c.end_date > current_time,
+                    meetings.c.is_active,
+                )
+            )
+            .order_by(end_date.desc())
+        )
+        results = await get_database().fetch_all(query)
+        return [Meeting(**result) for result in results]
+
+    async def get_active_by_calendar_event(
+        self, room: Room, calendar_event_id: str, current_time: datetime
+    ) -> Meeting | None:
+        """
+        Get active meeting for a specific calendar event.
+        """
+        query = meetings.select().where(
+            sa.and_(
+                meetings.c.room_id == room.id,
+                meetings.c.calendar_event_id == calendar_event_id,
+                meetings.c.end_date > current_time,
+                meetings.c.is_active,
+            )
+        )
+        result = await get_database().fetch_one(query)
+        if not result:
+            return None
+        return Meeting(**result)
+
    async def get_by_id(self, meeting_id: str, **kwargs) -> Meeting | None:
        query = meetings.select().where(meetings.c.id == meeting_id)
        result = await get_database().fetch_one(query)
@@ -163,6 +226,15 @@ class MeetingController:
            return None
        return Meeting(**result)

+    async def get_by_calendar_event(self, calendar_event_id: str) -> Meeting | None:
+        query = meetings.select().where(
+            meetings.c.calendar_event_id == calendar_event_id
+        )
+        result = await get_database().fetch_one(query)
+        if not result:
+            return None
+        return Meeting(**result)
+
    async def update_meeting(self, meeting_id: str, **kwargs):
        query = meetings.update().where(meetings.c.id == meeting_id).values(**kwargs)
        await get_database().execute(query)
@@ -190,7 +262,6 @@ class MeetingConsentController:
        return MeetingConsent(**result)

    async def upsert(self, consent: MeetingConsent) -> MeetingConsent:
-        """Create new consent or update existing one for authenticated users"""
        if consent.user_id:
            # For authenticated users, check if consent already exists
            # not transactional but we're ok with that; the consents ain't deleted anyways
--- a/server/reflector/db/rooms.py
+++ b/server/reflector/db/rooms.py
@@ -43,7 +43,15 @@ rooms = sqlalchemy.Table(
    ),
    sqlalchemy.Column("webhook_url", sqlalchemy.String, nullable=True),
    sqlalchemy.Column("webhook_secret", sqlalchemy.String, nullable=True),
+    sqlalchemy.Column("ics_url", sqlalchemy.Text),
+    sqlalchemy.Column("ics_fetch_interval", sqlalchemy.Integer, server_default="300"),
+    sqlalchemy.Column(
+        "ics_enabled", sqlalchemy.Boolean, nullable=False, server_default=false()
+    ),
+    sqlalchemy.Column("ics_last_sync", sqlalchemy.DateTime(timezone=True)),
+    sqlalchemy.Column("ics_last_etag", sqlalchemy.Text),
    sqlalchemy.Index("idx_room_is_shared", "is_shared"),
+    sqlalchemy.Index("idx_room_ics_enabled", "ics_enabled"),
 )


@@ -64,6 +72,11 @@ class Room(BaseModel):
    is_shared: bool = False
    webhook_url: str | None = None
    webhook_secret: str | None = None
+    ics_url: str | None = None
+    ics_fetch_interval: int = 300
+    ics_enabled: bool = False
+    ics_last_sync: datetime | None = None
+    ics_last_etag: str | None = None


 class RoomController:
@@ -114,6 +127,9 @@ class RoomController:
        is_shared: bool,
        webhook_url: str = "",
        webhook_secret: str = "",
+        ics_url: str | None = None,
+        ics_fetch_interval: int = 300,
+        ics_enabled: bool = False,
    ):
        """
        Add a new room
@@ -134,6 +150,9 @@ class RoomController:
            is_shared=is_shared,
            webhook_url=webhook_url,
            webhook_secret=webhook_secret,
+            ics_url=ics_url,
+            ics_fetch_interval=ics_fetch_interval,
+            ics_enabled=ics_enabled,
        )
        query = rooms.insert().values(**room.model_dump())
        try:
@@ -198,6 +217,13 @@ class RoomController:

        return room

+    async def get_ics_enabled(self) -> list[Room]:
+        query = rooms.select().where(
+            rooms.c.ics_enabled == True, rooms.c.ics_url != None
+        )
+        results = await get_database().fetch_all(query)
+        return [Room(**result) for result in results]
+
    async def remove_by_id(
        self,
        room_id: str,
--- a/server/reflector/processors/types.py
+++ b/server/reflector/processors/types.py
@@ -4,11 +4,8 @@ import tempfile
 from pathlib import Path
 from typing import Annotated, TypedDict

-from profanityfilter import ProfanityFilter
 from pydantic import BaseModel, Field, PrivateAttr

-from reflector.redis_cache import redis_cache
-

 class DiarizationSegment(TypedDict):
    """Type definition for diarization segment containing speaker information"""
@@ -20,9 +17,6 @@ class DiarizationSegment(TypedDict):

 PUNC_RE = re.compile(r"[.;:?!…]")

-profanity_filter = ProfanityFilter()
-profanity_filter.set_censor("*")
-

 class AudioFile(BaseModel):
    name: str
@@ -124,21 +118,11 @@ def words_to_segments(words: list[Word]) -> list[TranscriptSegment]:

 class Transcript(BaseModel):
    translation: str | None = None
-    words: list[Word] = None
-
-    @property
-    def raw_text(self):
-        # Uncensored text
-        return "".join([word.text for word in self.words])
-
-    @redis_cache(prefix="profanity", duration=3600 * 24 * 7)
-    def _get_censored_text(self, text: str):
-        return profanity_filter.censor(text).strip()
+    words: list[Word] = []

    @property
    def text(self):
-        # Censored text
-        return self._get_censored_text(self.raw_text)
+        return "".join([word.text for word in self.words])

    @property
    def human_timestamp(self):
@@ -170,12 +154,6 @@ class Transcript(BaseModel):
            word.start += offset
            word.end += offset

-    def clone(self):
-        words = [
-            Word(text=word.text, start=word.start, end=word.end) for word in self.words
-        ]
-        return Transcript(text=self.text, translation=self.translation, words=words)
-
    def as_segments(self) -> list[TranscriptSegment]:
        return words_to_segments(self.words)

--- a/server/reflector/redis_cache.py
+++ b/server/reflector/redis_cache.py
@@ -1,10 +1,17 @@
+import asyncio
 import functools
 import json
+from typing import Optional

 import redis
+import redis.asyncio as redis_async
+import structlog
+from redis.exceptions import LockError

 from reflector.settings import settings

+logger = structlog.get_logger(__name__)
+
 redis_clients = {}


@@ -21,6 +28,12 @@ def get_redis_client(db=0):
    return redis_clients[db]


+async def get_async_redis_client(db: int = 0):
+    return await redis_async.from_url(
+        f"redis://{settings.REDIS_HOST}:{settings.REDIS_PORT}/{db}"
+    )
+
+
 def redis_cache(prefix="cache", duration=3600, db=settings.REDIS_CACHE_DB, argidx=1):
    """
    Cache the result of a function in Redis.
@@ -49,3 +62,87 @@ def redis_cache(prefix="cache", duration=3600, db=settings.REDIS_CACHE_DB, argid
        return wrapper

    return decorator
+
+
+class RedisAsyncLock:
+    def __init__(
+        self,
+        key: str,
+        timeout: int = 120,
+        extend_interval: int = 30,
+        skip_if_locked: bool = False,
+        blocking: bool = True,
+        blocking_timeout: Optional[float] = None,
+    ):
+        self.key = f"async_lock:{key}"
+        self.timeout = timeout
+        self.extend_interval = extend_interval
+        self.skip_if_locked = skip_if_locked
+        self.blocking = blocking
+        self.blocking_timeout = blocking_timeout
+        self._lock = None
+        self._redis = None
+        self._extend_task = None
+        self._acquired = False
+
+    async def _extend_lock_periodically(self):
+        while True:
+            try:
+                await asyncio.sleep(self.extend_interval)
+                if self._lock:
+                    await self._lock.extend(self.timeout, replace_ttl=True)
+                    logger.debug("Extended lock", key=self.key)
+            except LockError:
+                logger.warning("Failed to extend lock", key=self.key)
+                break
+            except asyncio.CancelledError:
+                break
+            except Exception as e:
+                logger.error("Error extending lock", key=self.key, error=str(e))
+                break
+
+    async def __aenter__(self):
+        self._redis = await get_async_redis_client()
+        self._lock = self._redis.lock(
+            self.key,
+            timeout=self.timeout,
+            blocking=self.blocking,
+            blocking_timeout=self.blocking_timeout,
+        )
+
+        self._acquired = await self._lock.acquire()
+
+        if not self._acquired:
+            if self.skip_if_locked:
+                logger.warning(
+                    "Lock already acquired by another process, skipping", key=self.key
+                )
+                return self
+            else:
+                raise LockError(f"Failed to acquire lock: {self.key}")
+
+        self._extend_task = asyncio.create_task(self._extend_lock_periodically())
+        logger.info("Acquired lock", key=self.key)
+        return self
+
+    async def __aexit__(self, exc_type, exc_val, exc_tb):
+        if self._extend_task:
+            self._extend_task.cancel()
+            try:
+                await self._extend_task
+            except asyncio.CancelledError:
+                pass
+
+        if self._acquired and self._lock:
+            try:
+                await self._lock.release()
+                logger.info("Released lock", key=self.key)
+            except LockError:
+                logger.debug("Lock already released or expired", key=self.key)
+
+        if self._redis:
+            await self._redis.aclose()
+
+    @property
+    def acquired(self) -> bool:
+        return self._acquired
--- a/server/reflector/services/ics_sync.py
+++ b/server/reflector/services/ics_sync.py
@@ -0,0 +1,408 @@
+"""
+ICS Calendar Synchronization Service
+
+This module provides services for fetching, parsing, and synchronizing ICS (iCalendar)
+calendar feeds with room booking data in the database.
+
+Key Components:
+- ICSFetchService: Handles HTTP fetching and parsing of ICS calendar data
+- ICSSyncService: Manages the synchronization process between ICS feeds and database
+
+Example Usage:
+    # Sync a room's calendar
+    room = Room(id="room1", name="conference-room", ics_url="https://cal.example.com/room.ics")
+    result = await ics_sync_service.sync_room_calendar(room)
+
+    # Result structure:
+    {
+        "status": "success",  # success|unchanged|error|skipped
+        "hash": "abc123...",  # MD5 hash of ICS content
+        "events_found": 5,    # Events matching this room
+        "total_events": 12,   # Total events in calendar within time window
+        "events_created": 2,  # New events added to database
+        "events_updated": 3,  # Existing events modified
+        "events_deleted": 1   # Events soft-deleted (no longer in calendar)
+    }
+
+Event Matching:
+    Events are matched to rooms by checking if the room's full URL appears in the
+    event's LOCATION or DESCRIPTION fields. Only events within a 25-hour window
+    (1 hour ago to 24 hours from now) are processed.
+
+Input: ICS calendar URL (e.g., "https://calendar.google.com/calendar/ical/...")
+Output: EventData objects with structured calendar information:
+    {
+        "ics_uid": "event123@google.com",
+        "title": "Team Meeting",
+        "description": "Weekly sync meeting",
+        "location": "https://meet.company.com/conference-room",
+        "start_time": datetime(2024, 1, 15, 14, 0, tzinfo=UTC),
+        "end_time": datetime(2024, 1, 15, 15, 0, tzinfo=UTC),
+        "attendees": [
+            {"email": "user@company.com", "name": "John Doe", "role": "ORGANIZER"},
+            {"email": "attendee@company.com", "name": "Jane Smith", "status": "ACCEPTED"}
+        ],
+        "ics_raw_data": "BEGIN:VEVENT\nUID:event123@google.com\n..."
+    }
+"""
+
+import hashlib
+from datetime import date, datetime, timedelta, timezone
+from enum import Enum
+from typing import TypedDict
+
+import httpx
+import pytz
+import structlog
+from icalendar import Calendar, Event
+
+from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
+from reflector.db.rooms import Room, rooms_controller
+from reflector.redis_cache import RedisAsyncLock
+from reflector.settings import settings
+
+logger = structlog.get_logger()
+
+EVENT_WINDOW_DELTA_START = timedelta(hours=-1)
+EVENT_WINDOW_DELTA_END = timedelta(hours=24)
+
+
+class SyncStatus(str, Enum):
+    SUCCESS = "success"
+    UNCHANGED = "unchanged"
+    ERROR = "error"
+    SKIPPED = "skipped"
+
+
+class AttendeeData(TypedDict, total=False):
+    email: str | None
+    name: str | None
+    status: str | None
+    role: str | None
+
+
+class EventData(TypedDict):
+    ics_uid: str
+    title: str | None
+    description: str | None
+    location: str | None
+    start_time: datetime
+    end_time: datetime
+    attendees: list[AttendeeData]
+    ics_raw_data: str
+
+
+class SyncStats(TypedDict):
+    events_created: int
+    events_updated: int
+    events_deleted: int
+
+
+class SyncResultBase(TypedDict):
+    status: SyncStatus
+
+
+class SyncResult(SyncResultBase, total=False):
+    hash: str | None
+    events_found: int
+    total_events: int
+    events_created: int
+    events_updated: int
+    events_deleted: int
+    error: str | None
+    reason: str | None
+
+
+class ICSFetchService:
+    def __init__(self):
+        self.client = httpx.AsyncClient(
+            timeout=30.0, headers={"User-Agent": "Reflector/1.0"}
+        )
+
+    async def fetch_ics(self, url: str) -> str:
+        response = await self.client.get(url)
+        response.raise_for_status()
+
+        return response.text
+
+    def parse_ics(self, ics_content: str) -> Calendar:
+        return Calendar.from_ical(ics_content)
+
+    def extract_room_events(
+        self, calendar: Calendar, room_name: str, room_url: str
+    ) -> tuple[list[EventData], int]:
+        events = []
+        total_events = 0
+        now = datetime.now(timezone.utc)
+        window_start = now + EVENT_WINDOW_DELTA_START
+        window_end = now + EVENT_WINDOW_DELTA_END
+
+        for component in calendar.walk():
+            if component.name != "VEVENT":
+                continue
+
+            status = component.get("STATUS", "").upper()
+            if status == "CANCELLED":
+                continue
+
+            # Count total non-cancelled events in the time window
+            event_data = self._parse_event(component)
+            if event_data and window_start <= event_data["start_time"] <= window_end:
+                total_events += 1
+
+                # Check if event matches this room
+                if self._event_matches_room(component, room_name, room_url):
+                    events.append(event_data)
+
+        return events, total_events
+
+    def _event_matches_room(self, event: Event, room_name: str, room_url: str) -> bool:
+        location = str(event.get("LOCATION", ""))
+        description = str(event.get("DESCRIPTION", ""))
+
+        # Only match full room URL
+        # XXX leaved here as a patterns, to later be extended with tinyurl or such too
+        patterns = [
+            room_url,
+        ]
+
+        # Check location and description for patterns
+        text_to_check = f"{location} {description}".lower()
+        for pattern in patterns:
+            if pattern.lower() in text_to_check:
+                return True
+
+        return False
+
+    def _parse_event(self, event: Event) -> EventData | None:
+        uid = str(event.get("UID", ""))
+        summary = str(event.get("SUMMARY", ""))
+        description = str(event.get("DESCRIPTION", ""))
+        location = str(event.get("LOCATION", ""))
+        dtstart = event.get("DTSTART")
+        dtend = event.get("DTEND")
+
+        if not dtstart:
+            return None
+
+        # Convert fields
+        start_time = self._normalize_datetime(
+            dtstart.dt if hasattr(dtstart, "dt") else dtstart
+        )
+        end_time = (
+            self._normalize_datetime(dtend.dt if hasattr(dtend, "dt") else dtend)
+            if dtend
+            else start_time + timedelta(hours=1)
+        )
+        attendees = self._parse_attendees(event)
+
+        # Get raw event data for storage
+        raw_data = event.to_ical().decode("utf-8")
+
+        return {
+            "ics_uid": uid,
+            "title": summary,
+            "description": description,
+            "location": location,
+            "start_time": start_time,
+            "end_time": end_time,
+            "attendees": attendees,
+            "ics_raw_data": raw_data,
+        }
+
+    def _normalize_datetime(self, dt) -> datetime:
+        # Ensure datetime is with timezone, if not, assume UTC
+        if isinstance(dt, date) and not isinstance(dt, datetime):
+            dt = datetime.combine(dt, datetime.min.time())
+            dt = pytz.UTC.localize(dt)
+        elif isinstance(dt, datetime):
+            if dt.tzinfo is None:
+                dt = pytz.UTC.localize(dt)
+            else:
+                dt = dt.astimezone(pytz.UTC)
+
+        return dt
+
+    def _parse_attendees(self, event: Event) -> list[AttendeeData]:
+        # Extracts attendee information from both ATTENDEE and ORGANIZER properties.
+        # Handles malformed comma-separated email addresses in single ATTENDEE fields
+        # by splitting them into separate attendee entries. Returns a list of attendee
+        # data including email, name, status, and role information.
+        final_attendees = []
+
+        attendees = event.get("ATTENDEE", [])
+        if not isinstance(attendees, list):
+            attendees = [attendees]
+        for att in attendees:
+            email_str = str(att).replace("mailto:", "") if att else None
+
+            # Handle malformed comma-separated email addresses in a single ATTENDEE field
+            if email_str and "," in email_str:
+                # Split comma-separated emails and create separate attendee entries
+                email_parts = [email.strip() for email in email_str.split(",")]
+                for email in email_parts:
+                    if email and "@" in email:
+                        clean_email = email.replace("MAILTO:", "").replace(
+                            "mailto:", ""
+                        )
+                        att_data: AttendeeData = {
+                            "email": clean_email,
+                            "name": att.params.get("CN")
+                            if hasattr(att, "params") and email == email_parts[0]
+                            else None,
+                            "status": att.params.get("PARTSTAT")
+                            if hasattr(att, "params") and email == email_parts[0]
+                            else None,
+                            "role": att.params.get("ROLE")
+                            if hasattr(att, "params") and email == email_parts[0]
+                            else None,
+                        }
+                        final_attendees.append(att_data)
+            else:
+                # Normal single attendee
+                att_data: AttendeeData = {
+                    "email": email_str,
+                    "name": att.params.get("CN") if hasattr(att, "params") else None,
+                    "status": att.params.get("PARTSTAT")
+                    if hasattr(att, "params")
+                    else None,
+                    "role": att.params.get("ROLE") if hasattr(att, "params") else None,
+                }
+                final_attendees.append(att_data)
+
+        # Add organizer
+        organizer = event.get("ORGANIZER")
+        if organizer:
+            org_email = (
+                str(organizer).replace("mailto:", "").replace("MAILTO:", "")
+                if organizer
+                else None
+            )
+            org_data: AttendeeData = {
+                "email": org_email,
+                "name": organizer.params.get("CN")
+                if hasattr(organizer, "params")
+                else None,
+                "role": "ORGANIZER",
+            }
+            final_attendees.append(org_data)
+
+        return final_attendees
+
+
+class ICSSyncService:
+    def __init__(self):
+        self.fetch_service = ICSFetchService()
+
+    async def sync_room_calendar(self, room: Room) -> SyncResult:
+        async with RedisAsyncLock(
+            f"ics_sync_room:{room.id}", skip_if_locked=True
+        ) as lock:
+            if not lock.acquired:
+                logger.warning("ICS sync already in progress for room", room_id=room.id)
+                return {
+                    "status": SyncStatus.SKIPPED,
+                    "reason": "Sync already in progress",
+                }
+
+            return await self._sync_room_calendar(room)
+
+    async def _sync_room_calendar(self, room: Room) -> SyncResult:
+        if not room.ics_enabled or not room.ics_url:
+            return {"status": SyncStatus.SKIPPED, "reason": "ICS not configured"}
+
+        try:
+            if not self._should_sync(room):
+                return {"status": SyncStatus.SKIPPED, "reason": "Not time to sync yet"}
+
+            ics_content = await self.fetch_service.fetch_ics(room.ics_url)
+            calendar = self.fetch_service.parse_ics(ics_content)
+
+            content_hash = hashlib.md5(ics_content.encode()).hexdigest()
+            if room.ics_last_etag == content_hash:
+                logger.info("No changes in ICS for room", room_id=room.id)
+                room_url = f"{settings.UI_BASE_URL}/{room.name}"
+                events, total_events = self.fetch_service.extract_room_events(
+                    calendar, room.name, room_url
+                )
+                return {
+                    "status": SyncStatus.UNCHANGED,
+                    "hash": content_hash,
+                    "events_found": len(events),
+                    "total_events": total_events,
+                    "events_created": 0,
+                    "events_updated": 0,
+                    "events_deleted": 0,
+                }
+
+            # Extract matching events
+            room_url = f"{settings.UI_BASE_URL}/{room.name}"
+            events, total_events = self.fetch_service.extract_room_events(
+                calendar, room.name, room_url
+            )
+            sync_result = await self._sync_events_to_database(room.id, events)
+
+            # Update room sync metadata
+            await rooms_controller.update(
+                room,
+                {
+                    "ics_last_sync": datetime.now(timezone.utc),
+                    "ics_last_etag": content_hash,
+                },
+                mutate=False,
+            )
+
+            return {
+                "status": SyncStatus.SUCCESS,
+                "hash": content_hash,
+                "events_found": len(events),
+                "total_events": total_events,
+                **sync_result,
+            }
+
+        except Exception as e:
+            logger.error("Failed to sync ICS for room", room_id=room.id, error=str(e))
+            return {"status": SyncStatus.ERROR, "error": str(e)}
+
+    def _should_sync(self, room: Room) -> bool:
+        if not room.ics_last_sync:
+            return True
+
+        time_since_sync = datetime.now(timezone.utc) - room.ics_last_sync
+        return time_since_sync.total_seconds() >= room.ics_fetch_interval
+
+    async def _sync_events_to_database(
+        self, room_id: str, events: list[EventData]
+    ) -> SyncStats:
+        created = 0
+        updated = 0
+
+        current_ics_uids = []
+
+        for event_data in events:
+            calendar_event = CalendarEvent(room_id=room_id, **event_data)
+            existing = await calendar_events_controller.get_by_ics_uid(
+                room_id, event_data["ics_uid"]
+            )
+
+            if existing:
+                updated += 1
+            else:
+                created += 1
+
+            await calendar_events_controller.upsert(calendar_event)
+            current_ics_uids.append(event_data["ics_uid"])
+
+        # Soft delete events that are no longer in calendar
+        deleted = await calendar_events_controller.soft_delete_missing(
+            room_id, current_ics_uids
+        )
+
+        return {
+            "events_created": created,
+            "events_updated": updated,
+            "events_deleted": deleted,
+        }
+
+
+ics_sync_service = ICSSyncService()
--- a/server/reflector/views/meetings.py
+++ b/server/reflector/views/meetings.py
@@ -10,6 +10,7 @@ from reflector.db.meetings import (
    meeting_consent_controller,
    meetings_controller,
 )
+from reflector.db.rooms import rooms_controller

 router = APIRouter()

@@ -41,3 +42,34 @@ async def meeting_audio_consent(
    updated_consent = await meeting_consent_controller.upsert(consent)

    return {"status": "success", "consent_id": updated_consent.id}
+
+
+@router.patch("/meetings/{meeting_id}/deactivate")
+async def meeting_deactivate(
+    meeting_id: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user)],
+):
+    user_id = user["sub"] if user else None
+    if not user_id:
+        raise HTTPException(status_code=401, detail="Authentication required")
+
+    meeting = await meetings_controller.get_by_id(meeting_id)
+    if not meeting:
+        raise HTTPException(status_code=404, detail="Meeting not found")
+
+    if not meeting.is_active:
+        return {"status": "success", "meeting_id": meeting_id}
+
+    # Only room owner or meeting creator can deactivate
+    room = await rooms_controller.get_by_id(meeting.room_id)
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    if user_id != room.user_id and user_id != meeting.user_id:
+        raise HTTPException(
+            status_code=403, detail="Only the room owner can deactivate meetings"
+        )
+
+    await meetings_controller.update_meeting(meeting_id, is_active=False)
+
+    return {"status": "success", "meeting_id": meeting_id}
--- a/server/reflector/views/rooms.py
+++ b/server/reflector/views/rooms.py
@@ -1,34 +1,27 @@
 import logging
-import sqlite3
 from datetime import datetime, timedelta, timezone
-from typing import Annotated, Literal, Optional
+from enum import Enum
+from typing import Annotated, Any, Literal, Optional

-import asyncpg.exceptions
 from fastapi import APIRouter, Depends, HTTPException
 from fastapi_pagination import Page
 from fastapi_pagination.ext.databases import apaginate
 from pydantic import BaseModel
+from redis.exceptions import LockError

 import reflector.auth as auth
 from reflector.db import get_database
+from reflector.db.calendar_events import calendar_events_controller
 from reflector.db.meetings import meetings_controller
 from reflector.db.rooms import rooms_controller
+from reflector.redis_cache import RedisAsyncLock
+from reflector.services.ics_sync import ics_sync_service
 from reflector.settings import settings
 from reflector.whereby import create_meeting, upload_logo
 from reflector.worker.webhook import test_webhook

 logger = logging.getLogger(__name__)

-router = APIRouter()
-
-
-def parse_datetime_with_timezone(iso_string: str) -> datetime:
-    """Parse ISO datetime string and ensure timezone awareness (defaults to UTC if naive)."""
-    dt = datetime.fromisoformat(iso_string)
-    if dt.tzinfo is None:
-        dt = dt.replace(tzinfo=timezone.utc)
-    return dt
-

 class Room(BaseModel):
    id: str
@@ -43,6 +36,11 @@ class Room(BaseModel):
    recording_type: str
    recording_trigger: str
    is_shared: bool
+    ics_url: Optional[str] = None
+    ics_fetch_interval: int = 300
+    ics_enabled: bool = False
+    ics_last_sync: Optional[datetime] = None
+    ics_last_etag: Optional[str] = None


 class RoomDetails(Room):
@@ -54,10 +52,22 @@ class Meeting(BaseModel):
    id: str
    room_name: str
    room_url: str
+    # TODO it's not always present, | None
    host_room_url: str
    start_date: datetime
    end_date: datetime
+    user_id: str | None = None
+    room_id: str | None = None
+    is_locked: bool = False
+    room_mode: Literal["normal", "group"] = "normal"
    recording_type: Literal["none", "local", "cloud"] = "cloud"
+    recording_trigger: Literal[
+        "none", "prompt", "automatic", "automatic-2nd-participant"
+    ] = "automatic-2nd-participant"
+    num_clients: int = 0
+    is_active: bool = True
+    calendar_event_id: str | None = None
+    calendar_metadata: dict[str, Any] | None = None


 class CreateRoom(BaseModel):
@@ -72,20 +82,30 @@ class CreateRoom(BaseModel):
    is_shared: bool
    webhook_url: str
    webhook_secret: str
+    ics_url: Optional[str] = None
+    ics_fetch_interval: int = 300
+    ics_enabled: bool = False


 class UpdateRoom(BaseModel):
-    name: str
-    zulip_auto_post: bool
-    zulip_stream: str
-    zulip_topic: str
-    is_locked: bool
-    room_mode: str
-    recording_type: str
-    recording_trigger: str
-    is_shared: bool
-    webhook_url: str
-    webhook_secret: str
+    name: Optional[str] = None
+    zulip_auto_post: Optional[bool] = None
+    zulip_stream: Optional[str] = None
+    zulip_topic: Optional[str] = None
+    is_locked: Optional[bool] = None
+    room_mode: Optional[str] = None
+    recording_type: Optional[str] = None
+    recording_trigger: Optional[str] = None
+    is_shared: Optional[bool] = None
+    webhook_url: Optional[str] = None
+    webhook_secret: Optional[str] = None
+    ics_url: Optional[str] = None
+    ics_fetch_interval: Optional[int] = None
+    ics_enabled: Optional[bool] = None
+
+
+class CreateRoomMeeting(BaseModel):
+    allow_duplicated: Optional[bool] = False


 class DeletionStatus(BaseModel):
@@ -100,6 +120,59 @@ class WebhookTestResult(BaseModel):
    response_preview: str | None = None


+class ICSStatus(BaseModel):
+    status: Literal["enabled", "disabled"]
+    last_sync: Optional[datetime] = None
+    next_sync: Optional[datetime] = None
+    last_etag: Optional[str] = None
+    events_count: int = 0
+
+
+class SyncStatus(str, Enum):
+    success = "success"
+    unchanged = "unchanged"
+    error = "error"
+    skipped = "skipped"
+
+
+class ICSSyncResult(BaseModel):
+    status: SyncStatus
+    hash: Optional[str] = None
+    events_found: int = 0
+    total_events: int = 0
+    events_created: int = 0
+    events_updated: int = 0
+    events_deleted: int = 0
+    error: Optional[str] = None
+    reason: Optional[str] = None
+
+
+class CalendarEventResponse(BaseModel):
+    id: str
+    room_id: str
+    ics_uid: str
+    title: Optional[str] = None
+    description: Optional[str] = None
+    start_time: datetime
+    end_time: datetime
+    attendees: Optional[list[dict]] = None
+    location: Optional[str] = None
+    last_synced: datetime
+    created_at: datetime
+    updated_at: datetime
+
+
+router = APIRouter()
+
+
+def parse_datetime_with_timezone(iso_string: str) -> datetime:
+    """Parse ISO datetime string and ensure timezone awareness (defaults to UTC if naive)."""
+    dt = datetime.fromisoformat(iso_string)
+    if dt.tzinfo is None:
+        dt = dt.replace(tzinfo=timezone.utc)
+    return dt
+
+
@router.get("/rooms", response_model=Page[RoomDetails])
 async def rooms_list(
    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
@@ -129,6 +202,30 @@ async def rooms_get(
    return room


+@router.get("/rooms/name/{room_name}", response_model=RoomDetails)
+async def rooms_get_by_name(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    # Convert to RoomDetails format (add webhook fields if user is owner)
+    room_dict = room.__dict__.copy()
+    if user_id == room.user_id:
+        # User is owner, include webhook details if available
+        room_dict["webhook_url"] = getattr(room, "webhook_url", None)
+        room_dict["webhook_secret"] = getattr(room, "webhook_secret", None)
+    else:
+        # Non-owner, hide webhook details
+        room_dict["webhook_url"] = None
+        room_dict["webhook_secret"] = None
+
+    return RoomDetails(**room_dict)
+
+
@router.post("/rooms", response_model=Room)
 async def rooms_create(
    room: CreateRoom,
@@ -149,6 +246,9 @@ async def rooms_create(
        is_shared=room.is_shared,
        webhook_url=room.webhook_url,
        webhook_secret=room.webhook_secret,
+        ics_url=room.ics_url,
+        ics_fetch_interval=room.ics_fetch_interval,
+        ics_enabled=room.ics_enabled,
    )


@@ -183,6 +283,7 @@ async def rooms_delete(
@router.post("/rooms/{room_name}/meeting", response_model=Meeting)
 async def rooms_create_meeting(
    room_name: str,
+    info: CreateRoomMeeting,
    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
 ):
    user_id = user["sub"] if user else None
@@ -190,50 +291,44 @@ async def rooms_create_meeting(
    if not room:
        raise HTTPException(status_code=404, detail="Room not found")

-    current_time = datetime.now(timezone.utc)
-    meeting = await meetings_controller.get_active(room=room, current_time=current_time)
+    try:
+        async with RedisAsyncLock(
+            f"create_meeting:{room_name}",
+            timeout=30,
+            extend_interval=10,
+            blocking_timeout=5.0,
+        ) as lock:
+            current_time = datetime.now(timezone.utc)

-    if meeting is None:
-        end_date = current_time + timedelta(hours=8)
+            meeting = None
+            if not info.allow_duplicated:
+                meeting = await meetings_controller.get_active(
+                    room=room, current_time=current_time
+                )

-        whereby_meeting = await create_meeting("", end_date=end_date, room=room)
-
-        await upload_logo(whereby_meeting["roomName"], "./images/logo.png")
-
-        # Now try to save to database
-        try:
-            meeting = await meetings_controller.create(
-                id=whereby_meeting["meetingId"],
-                room_name=whereby_meeting["roomName"],
-                room_url=whereby_meeting["roomUrl"],
-                host_room_url=whereby_meeting["hostRoomUrl"],
-                start_date=parse_datetime_with_timezone(whereby_meeting["startDate"]),
-                end_date=parse_datetime_with_timezone(whereby_meeting["endDate"]),
-                room=room,
-            )
-        except (asyncpg.exceptions.UniqueViolationError, sqlite3.IntegrityError):
-            # Another request already created a meeting for this room
-            # Log this race condition occurrence
-            logger.warning(
-                "Race condition detected for room %s and meeting %s - fetching existing meeting",
-                room.name,
-                whereby_meeting["meetingId"],
-            )
-
-            # Fetch the meeting that was created by the other request
-            meeting = await meetings_controller.get_active(
-                room=room, current_time=current_time
-            )
            if meeting is None:
-                # Edge case: meeting was created but expired/deleted between checks
-                logger.error(
-                    "Meeting disappeared after race condition for room %s",
-                    room.name,
-                    exc_info=True,
-                )
-                raise HTTPException(
-                    status_code=503, detail="Unable to join meeting - please try again"
+                end_date = current_time + timedelta(hours=8)
+
+                whereby_meeting = await create_meeting("", end_date=end_date, room=room)
+
+                await upload_logo(whereby_meeting["roomName"], "./images/logo.png")
+
+                meeting = await meetings_controller.create(
+                    id=whereby_meeting["meetingId"],
+                    room_name=whereby_meeting["roomName"],
+                    room_url=whereby_meeting["roomUrl"],
+                    host_room_url=whereby_meeting["hostRoomUrl"],
+                    start_date=parse_datetime_with_timezone(
+                        whereby_meeting["startDate"]
+                    ),
+                    end_date=parse_datetime_with_timezone(whereby_meeting["endDate"]),
+                    room=room,
                )
+    except LockError:
+        logger.warning("Failed to acquire lock for room %s within timeout", room_name)
+        raise HTTPException(
+            status_code=503, detail="Meeting creation in progress, please try again"
+        )

    if user_id != room.user_id:
        meeting.host_room_url = ""
@@ -260,3 +355,202 @@ async def rooms_test_webhook(

    result = await test_webhook(room_id)
    return WebhookTestResult(**result)
+
+
+@router.post("/rooms/{room_name}/ics/sync", response_model=ICSSyncResult)
+async def rooms_sync_ics(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    if user_id != room.user_id:
+        raise HTTPException(
+            status_code=403, detail="Only room owner can trigger ICS sync"
+        )
+
+    if not room.ics_enabled or not room.ics_url:
+        raise HTTPException(status_code=400, detail="ICS not configured for this room")
+
+    result = await ics_sync_service.sync_room_calendar(room)
+
+    if result["status"] == "error":
+        raise HTTPException(
+            status_code=500, detail=result.get("error", "Unknown error")
+        )
+
+    return ICSSyncResult(**result)
+
+
+@router.get("/rooms/{room_name}/ics/status", response_model=ICSStatus)
+async def rooms_ics_status(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    if user_id != room.user_id:
+        raise HTTPException(
+            status_code=403, detail="Only room owner can view ICS status"
+        )
+
+    next_sync = None
+    if room.ics_enabled and room.ics_last_sync:
+        next_sync = room.ics_last_sync + timedelta(seconds=room.ics_fetch_interval)
+
+    events = await calendar_events_controller.get_by_room(
+        room.id, include_deleted=False
+    )
+
+    return ICSStatus(
+        status="enabled" if room.ics_enabled else "disabled",
+        last_sync=room.ics_last_sync,
+        next_sync=next_sync,
+        last_etag=room.ics_last_etag,
+        events_count=len(events),
+    )
+
+
+@router.get("/rooms/{room_name}/meetings", response_model=list[CalendarEventResponse])
+async def rooms_list_meetings(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    events = await calendar_events_controller.get_by_room(
+        room.id, include_deleted=False
+    )
+
+    if user_id != room.user_id:
+        for event in events:
+            event.description = None
+            event.attendees = None
+
+    return events
+
+
+@router.get(
+    "/rooms/{room_name}/meetings/upcoming", response_model=list[CalendarEventResponse]
+)
+async def rooms_list_upcoming_meetings(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+    minutes_ahead: int = 120,
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    events = await calendar_events_controller.get_upcoming(
+        room.id, minutes_ahead=minutes_ahead
+    )
+
+    if user_id != room.user_id:
+        for event in events:
+            event.description = None
+            event.attendees = None
+
+    return events
+
+
+@router.get("/rooms/{room_name}/meetings/active", response_model=list[Meeting])
+async def rooms_list_active_meetings(
+    room_name: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    current_time = datetime.now(timezone.utc)
+    meetings = await meetings_controller.get_all_active_for_room(
+        room=room, current_time=current_time
+    )
+
+    # Hide host URLs from non-owners
+    if user_id != room.user_id:
+        for meeting in meetings:
+            meeting.host_room_url = ""
+
+    return meetings
+
+
+@router.get("/rooms/{room_name}/meetings/{meeting_id}", response_model=Meeting)
+async def rooms_get_meeting(
+    room_name: str,
+    meeting_id: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    """Get a single meeting by ID within a specific room."""
+    user_id = user["sub"] if user else None
+
+    room = await rooms_controller.get_by_name(room_name)
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    meeting = await meetings_controller.get_by_id(meeting_id)
+    if not meeting:
+        raise HTTPException(status_code=404, detail="Meeting not found")
+
+    if meeting.room_id != room.id:
+        raise HTTPException(
+            status_code=403, detail="Meeting does not belong to this room"
+        )
+
+    if user_id != room.user_id and not room.is_shared:
+        meeting.host_room_url = ""
+
+    return meeting
+
+
+@router.post("/rooms/{room_name}/meetings/{meeting_id}/join", response_model=Meeting)
+async def rooms_join_meeting(
+    room_name: str,
+    meeting_id: str,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+    room = await rooms_controller.get_by_name(room_name)
+
+    if not room:
+        raise HTTPException(status_code=404, detail="Room not found")
+
+    meeting = await meetings_controller.get_by_id(meeting_id)
+
+    if not meeting:
+        raise HTTPException(status_code=404, detail="Meeting not found")
+
+    if meeting.room_id != room.id:
+        raise HTTPException(
+            status_code=403, detail="Meeting does not belong to this room"
+        )
+
+    if not meeting.is_active:
+        raise HTTPException(status_code=400, detail="Meeting is not active")
+
+    current_time = datetime.now(timezone.utc)
+    if meeting.end_date <= current_time:
+        raise HTTPException(status_code=400, detail="Meeting has ended")
+
+    # Hide host URL from non-owners
+    if user_id != room.user_id:
+        meeting.host_room_url = ""
+
+    return meeting
--- a/server/reflector/views/whereby.py
+++ b/server/reflector/views/whereby.py
@@ -68,8 +68,7 @@ async def whereby_webhook(event: WherebyWebhookEvent, request: Request):
        raise HTTPException(status_code=404, detail="Meeting not found")

    if event.type in ["room.client.joined", "room.client.left"]:
-        await meetings_controller.update_meeting(
-            meeting.id, num_clients=event.data["numClients"]
-        )
+        update_data = {"num_clients": event.data["numClients"]}
+        await meetings_controller.update_meeting(meeting.id, **update_data)

    return {"status": "ok"}
--- a/server/reflector/worker/app.py
+++ b/server/reflector/worker/app.py
@@ -20,6 +20,7 @@ else:
            "reflector.worker.healthcheck",
            "reflector.worker.process",
            "reflector.worker.cleanup",
+            "reflector.worker.ics_sync",
        ]
    )

@@ -37,6 +38,14 @@ else:
            "task": "reflector.worker.process.reprocess_failed_recordings",
            "schedule": crontab(hour=5, minute=0),  # Midnight EST
        },
+        "sync_all_ics_calendars": {
+            "task": "reflector.worker.ics_sync.sync_all_ics_calendars",
+            "schedule": 60.0,  # Run every minute to check which rooms need sync
+        },
+        "create_upcoming_meetings": {
+            "task": "reflector.worker.ics_sync.create_upcoming_meetings",
+            "schedule": 30.0,  # Run every 30 seconds to create upcoming meetings
+        },
    }

    if settings.PUBLIC_MODE:
--- a/server/reflector/worker/ics_sync.py
+++ b/server/reflector/worker/ics_sync.py
@@ -0,0 +1,175 @@
+from datetime import datetime, timedelta, timezone
+
+import structlog
+from celery import shared_task
+from celery.utils.log import get_task_logger
+
+from reflector.asynctask import asynctask
+from reflector.db.calendar_events import calendar_events_controller
+from reflector.db.meetings import meetings_controller
+from reflector.db.rooms import rooms_controller
+from reflector.redis_cache import RedisAsyncLock
+from reflector.services.ics_sync import SyncStatus, ics_sync_service
+from reflector.whereby import create_meeting, upload_logo
+
+logger = structlog.wrap_logger(get_task_logger(__name__))
+
+
+@shared_task
+@asynctask
+async def sync_room_ics(room_id: str):
+    try:
+        room = await rooms_controller.get_by_id(room_id)
+        if not room:
+            logger.warning("Room not found for ICS sync", room_id=room_id)
+            return
+
+        if not room.ics_enabled or not room.ics_url:
+            logger.debug("ICS not enabled for room", room_id=room_id)
+            return
+
+        logger.info("Starting ICS sync for room", room_id=room_id, room_name=room.name)
+        result = await ics_sync_service.sync_room_calendar(room)
+
+        if result["status"] == SyncStatus.SUCCESS:
+            logger.info(
+                "ICS sync completed successfully",
+                room_id=room_id,
+                events_found=result.get("events_found", 0),
+                events_created=result.get("events_created", 0),
+                events_updated=result.get("events_updated", 0),
+                events_deleted=result.get("events_deleted", 0),
+            )
+        elif result["status"] == SyncStatus.UNCHANGED:
+            logger.debug("ICS content unchanged", room_id=room_id)
+        elif result["status"] == SyncStatus.ERROR:
+            logger.error("ICS sync failed", room_id=room_id, error=result.get("error"))
+        else:
+            logger.debug(
+                "ICS sync skipped", room_id=room_id, reason=result.get("reason")
+            )
+
+    except Exception as e:
+        logger.error("Unexpected error during ICS sync", room_id=room_id, error=str(e))
+
+
+@shared_task
+@asynctask
+async def sync_all_ics_calendars():
+    try:
+        logger.info("Starting sync for all ICS-enabled rooms")
+
+        ics_enabled_rooms = await rooms_controller.get_ics_enabled()
+        logger.info(f"Found {len(ics_enabled_rooms)} rooms with ICS enabled")
+
+        for room in ics_enabled_rooms:
+            if not _should_sync(room):
+                logger.debug("Skipping room, not time to sync yet", room_id=room.id)
+                continue
+
+            sync_room_ics.delay(room.id)
+
+        logger.info("Queued sync tasks for all eligible rooms")
+
+    except Exception as e:
+        logger.error("Error in sync_all_ics_calendars", error=str(e))
+
+
+def _should_sync(room) -> bool:
+    if not room.ics_last_sync:
+        return True
+
+    time_since_sync = datetime.now(timezone.utc) - room.ics_last_sync
+    return time_since_sync.total_seconds() >= room.ics_fetch_interval
+
+
+MEETING_DEFAULT_DURATION = timedelta(hours=1)
+
+
+async def create_upcoming_meetings_for_event(event, create_window, room_id, room):
+    if event.start_time <= create_window:
+        return
+    existing_meeting = await meetings_controller.get_by_calendar_event(event.id)
+
+    if existing_meeting:
+        return
+
+    logger.info(
+        "Pre-creating meeting for calendar event",
+        room_id=room_id,
+        event_id=event.id,
+        event_title=event.title,
+    )
+
+    try:
+        end_date = event.end_time or (event.start_time + MEETING_DEFAULT_DURATION)
+
+        whereby_meeting = await create_meeting(
+            "",
+            end_date=end_date,
+            room=room,
+        )
+        await upload_logo(whereby_meeting["roomName"], "./images/logo.png")
+
+        meeting = await meetings_controller.create(
+            id=whereby_meeting["meetingId"],
+            room_name=whereby_meeting["roomName"],
+            room_url=whereby_meeting["roomUrl"],
+            host_room_url=whereby_meeting["hostRoomUrl"],
+            start_date=datetime.fromisoformat(whereby_meeting["startDate"]),
+            end_date=datetime.fromisoformat(whereby_meeting["endDate"]),
+            room=room,
+            calendar_event_id=event.id,
+            calendar_metadata={
+                "title": event.title,
+                "description": event.description,
+                "attendees": event.attendees,
+            },
+        )
+
+        logger.info(
+            "Meeting pre-created successfully",
+            meeting_id=meeting.id,
+            event_id=event.id,
+        )
+
+    except Exception as e:
+        logger.error(
+            "Failed to pre-create meeting",
+            room_id=room_id,
+            event_id=event.id,
+            error=str(e),
+        )
+
+
+@shared_task
+@asynctask
+async def create_upcoming_meetings():
+    async with RedisAsyncLock("create_upcoming_meetings", skip_if_locked=True) as lock:
+        if not lock.acquired:
+            logger.warning(
+                "Another worker is already creating upcoming meetings, skipping"
+            )
+            return
+
+        try:
+            logger.info("Starting creation of upcoming meetings")
+
+            ics_enabled_rooms = await rooms_controller.get_ics_enabled()
+            now = datetime.now(timezone.utc)
+            create_window = now - timedelta(minutes=6)
+
+            for room in ics_enabled_rooms:
+                events = await calendar_events_controller.get_upcoming(
+                    room.id,
+                    minutes_ahead=7,
+                )
+
+                for event in events:
+                    await create_upcoming_meetings_for_event(
+                        event, create_window, room.id, room
+                    )
+            logger.info("Completed pre-creation check for upcoming meetings")
+
+        except Exception as e:
+            logger.error("Error in create_upcoming_meetings", error=str(e))
--- a/server/reflector/worker/process.py
+++ b/server/reflector/worker/process.py
@@ -9,6 +9,7 @@ import structlog
 from celery import shared_task
 from celery.utils.log import get_task_logger
 from pydantic import ValidationError
+from redis.exceptions import LockError

 from reflector.db.meetings import meetings_controller
 from reflector.db.recordings import Recording, recordings_controller
@@ -16,6 +17,7 @@ from reflector.db.rooms import rooms_controller
 from reflector.db.transcripts import SourceKind, transcripts_controller
 from reflector.pipelines.main_file_pipeline import task_pipeline_file_process
 from reflector.pipelines.main_live_pipeline import asynctask
+from reflector.redis_cache import get_redis_client
 from reflector.settings import settings
 from reflector.whereby import get_room_sessions

@@ -147,24 +149,94 @@ async def process_recording(bucket_name: str, object_key: str):
@shared_task
@asynctask
 async def process_meetings():
+    """
+    Checks which meetings are still active and deactivates those that have ended.
+
+    Deactivation logic:
+    - Active sessions: Keep meeting active regardless of scheduled time
+    - No active sessions:
+      * Calendar meetings:
+        - If previously used (had sessions): Deactivate immediately
+        - If never used: Keep active until scheduled end time, then deactivate
+      * On-the-fly meetings: Deactivate immediately (created when someone joins,
+        so no sessions means everyone left)
+
+    Uses distributed locking to prevent race conditions when multiple workers
+    process the same meeting simultaneously.
+    """
    logger.info("Processing meetings")
    meetings = await meetings_controller.get_all_active()
+    current_time = datetime.now(timezone.utc)
+    redis_client = get_redis_client()
+    processed_count = 0
+    skipped_count = 0
+
    for meeting in meetings:
-        is_active = False
-        end_date = meeting.end_date
-        if end_date.tzinfo is None:
-            end_date = end_date.replace(tzinfo=timezone.utc)
-        if end_date > datetime.now(timezone.utc):
+        logger_ = logger.bind(meeting_id=meeting.id, room_name=meeting.room_name)
+        lock_key = f"meeting_process_lock:{meeting.id}"
+        lock = redis_client.lock(lock_key, timeout=120)
+
+        try:
+            if not lock.acquire(blocking=False):
+                logger_.debug("Meeting is being processed by another worker, skipping")
+                skipped_count += 1
+                continue
+
+            # Process the meeting
+            should_deactivate = False
+            end_date = meeting.end_date
+            if end_date.tzinfo is None:
+                end_date = end_date.replace(tzinfo=timezone.utc)
+
+            # This API call could be slow, extend lock if needed
            response = await get_room_sessions(meeting.room_name)
+
+            try:
+                # Extend lock after slow operation to ensure we still hold it
+                lock.extend(120, replace_ttl=True)
+            except LockError:
+                logger_.warning("Lost lock for meeting, skipping")
+                continue
+
            room_sessions = response.get("results", [])
-            is_active = not room_sessions or any(
+            has_active_sessions = room_sessions and any(
                rs["endedAt"] is None for rs in room_sessions
            )
-        if not is_active:
-            await meetings_controller.update_meeting(meeting.id, is_active=False)
-            logger.info("Meeting %s is deactivated", meeting.id)
+            has_had_sessions = bool(room_sessions)

-    logger.info("Processed meetings")
+            if has_active_sessions:
+                logger_.debug("Meeting still has active sessions, keep it")
+            elif has_had_sessions:
+                should_deactivate = True
+                logger_.info("Meeting ended - all participants left")
+            elif current_time > end_date:
+                should_deactivate = True
+                logger_.info(
+                    "Meeting deactivated - scheduled time ended with no participants",
+                    meeting.id,
+                )
+            else:
+                logger_.debug("Meeting not yet started, keep it")
+
+            if should_deactivate:
+                await meetings_controller.update_meeting(meeting.id, is_active=False)
+                logger_.info("Meeting is deactivated")
+
+            processed_count += 1
+
+        except Exception as e:
+            logger_.error(f"Error processing meeting", exc_info=True)
+        finally:
+            try:
+                lock.release()
+            except LockError:
+                pass  # Lock already released or expired
+
+    logger.info(
+        f"Processed meetings finished",
+        processed_count=processed_count,
+        skipped_count=skipped_count,
+    )


@shared_task
--- a/server/test.ics
+++ b/server/test.ics
@@ -0,0 +1,29 @@
+BEGIN:VCALENDAR
+VERSION:2.0
+CALSCALE:GREGORIAN
+METHOD:PUBLISH
+PRODID:-//Fastmail/2020.5/EN
+X-APPLE-CALENDAR-COLOR:#0F6A0F
+X-WR-CALNAME:Test reflector
+X-WR-TIMEZONE:America/Costa_Rica
+BEGIN:VTIMEZONE
+TZID:America/Costa_Rica
+BEGIN:STANDARD
+DTSTART:19700101T000000
+TZOFFSETFROM:-0600
+TZOFFSETTO:-0600
+END:STANDARD
+END:VTIMEZONE
+BEGIN:VEVENT
+ATTENDEE;CN=Mathieu Virbel;PARTSTAT=ACCEPTED:MAILTO:mathieu@monadical.com
+DTEND;TZID=America/Costa_Rica:20250819T143000
+DTSTAMP:20250819T155951Z
+DTSTART;TZID=America/Costa_Rica:20250819T140000
+LOCATION:http://localhost:1250/mathieu
+ORGANIZER;CN=Mathieu Virbel:MAILTO:mathieu@monadical.com
+SEQUENCE:1
+SUMMARY:Checkin
+TRANSP:OPAQUE
+UID:867df50d-8105-4c58-9280-2b5d26cc9cd3
+END:VEVENT
+END:VCALENDAR
--- a/server/tests/test_attendee_parsing_bug.ics
+++ b/server/tests/test_attendee_parsing_bug.ics
@@ -0,0 +1,18 @@
+BEGIN:VCALENDAR
+VERSION:2.0
+CALSCALE:GREGORIAN
+METHOD:PUBLISH
+PRODID:-//Test/1.0/EN
+X-WR-CALNAME:Test Attendee Bug
+BEGIN:VEVENT
+ATTENDEE:MAILTO:alice@example.com,bob@example.com,charlie@example.com,diana@example.com,eve@example.com,frank@example.com,george@example.com,helen@example.com,ivan@example.com,jane@example.com,kevin@example.com,laura@example.com,mike@example.com,nina@example.com,oscar@example.com,paul@example.com,queen@example.com,robert@example.com,sarah@example.com,tom@example.com,ursula@example.com,victor@example.com,wendy@example.com,xavier@example.com,yvonne@example.com,zack@example.com,amy@example.com,bill@example.com,carol@example.com
+DTEND:20250910T190000Z
+DTSTAMP:20250910T174000Z
+DTSTART:20250910T180000Z
+LOCATION:http://localhost:3000/test-room
+ORGANIZER;CN=Test Organizer:MAILTO:organizer@example.com
+SEQUENCE:1
+SUMMARY:Test Meeting with Many Attendees
+UID:test-attendee-bug-event
+END:VEVENT
+END:VCALENDAR
--- a/server/tests/test_attendee_parsing_bug.py
+++ b/server/tests/test_attendee_parsing_bug.py
@@ -0,0 +1,192 @@
+import os
+from unittest.mock import AsyncMock, patch
+
+import pytest
+
+from reflector.db.rooms import rooms_controller
+from reflector.services.ics_sync import ICSSyncService
+
+
+@pytest.mark.asyncio
+async def test_attendee_parsing_bug():
+    """
+    Test that reproduces the attendee parsing bug where a string with comma-separated
+    emails gets parsed as individual characters instead of separate email addresses.
+
+    The bug manifests as getting 29 attendees with emails like "M", "A", "I", etc.
+    instead of properly parsed email addresses.
+    """
+    # Create a test room
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="http://test.com/test.ics",
+        ics_enabled=True,
+    )
+
+    # Read the test ICS file that reproduces the bug and update it with current time
+    from datetime import datetime, timedelta, timezone
+
+    test_ics_path = os.path.join(
+        os.path.dirname(__file__), "test_attendee_parsing_bug.ics"
+    )
+    with open(test_ics_path, "r") as f:
+        ics_content = f.read()
+
+    # Replace the dates with current time + 1 hour to ensure it's within the 24h window
+    now = datetime.now(timezone.utc)
+    future_time = now + timedelta(hours=1)
+    end_time = future_time + timedelta(hours=1)
+
+    # Format dates for ICS format
+    dtstart = future_time.strftime("%Y%m%dT%H%M%SZ")
+    dtend = end_time.strftime("%Y%m%dT%H%M%SZ")
+    dtstamp = now.strftime("%Y%m%dT%H%M%SZ")
+
+    # Update the ICS content with current dates
+    ics_content = ics_content.replace("20250910T180000Z", dtstart)
+    ics_content = ics_content.replace("20250910T190000Z", dtend)
+    ics_content = ics_content.replace("20250910T174000Z", dtstamp)
+
+    # Create sync service and mock the fetch
+    sync_service = ICSSyncService()
+
+    with patch.object(
+        sync_service.fetch_service, "fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.return_value = ics_content
+
+        # Debug: Parse the ICS content directly to examine attendee parsing
+        calendar = sync_service.fetch_service.parse_ics(ics_content)
+        from reflector.settings import settings
+
+        room_url = f"{settings.UI_BASE_URL}/{room.name}"
+
+        print(f"Room URL being used for matching: {room_url}")
+        print(f"ICS content:\n{ics_content}")
+
+        events, total_events = sync_service.fetch_service.extract_room_events(
+            calendar, room.name, room_url
+        )
+
+        print(f"Total events in calendar: {total_events}")
+        print(f"Events matching room: {len(events)}")
+
+        # Perform the sync
+        result = await sync_service.sync_room_calendar(room)
+
+        # Check that the sync succeeded
+        assert result.get("status") == "success"
+        assert result.get("events_found", 0) >= 0  # Allow for debugging
+
+        # We already have the matching events from the debug code above
+        assert len(events) == 1
+        event = events[0]
+
+        # This is where the bug manifests - check the attendees
+        attendees = event["attendees"]
+
+        # Print attendee info for debugging
+        print(f"Number of attendees found: {len(attendees)}")
+        for i, attendee in enumerate(attendees):
+            print(
+                f"Attendee {i}: email='{attendee.get('email')}', name='{attendee.get('name')}'"
+            )
+
+        # With the fix, we should now get properly parsed email addresses
+        # Check that no single characters are parsed as emails
+        single_char_emails = [
+            att for att in attendees if att.get("email") and len(att["email"]) == 1
+        ]
+
+        if single_char_emails:
+            print(
+                f"BUG DETECTED: Found {len(single_char_emails)} single-character emails:"
+            )
+            for att in single_char_emails:
+                print(f"  - '{att['email']}'")
+
+        # Should have attendees but not single-character emails
+        assert len(attendees) > 0
+        assert (
+            len(single_char_emails) == 0
+        ), f"Found {len(single_char_emails)} single-character emails, parsing is still buggy"
+
+        # Check that all emails are valid (contain @ symbol)
+        valid_emails = [
+            att for att in attendees if att.get("email") and "@" in att["email"]
+        ]
+        assert len(valid_emails) == len(
+            attendees
+        ), "Some attendees don't have valid email addresses"
+
+        # We expect around 29 attendees (28 from the comma-separated list + 1 organizer)
+        assert (
+            len(attendees) >= 25
+        ), f"Expected around 29 attendees, got {len(attendees)}"
+
+
+@pytest.mark.asyncio
+async def test_correct_attendee_parsing():
+    """
+    Test what correct attendee parsing should look like.
+    """
+    from datetime import datetime, timezone
+
+    from icalendar import Event
+
+    from reflector.services.ics_sync import ICSFetchService
+
+    service = ICSFetchService()
+
+    # Create a properly formatted event with multiple attendees
+    event = Event()
+    event.add("uid", "test-correct-attendees")
+    event.add("summary", "Test Meeting")
+    event.add("location", "http://test.com/test")
+    event.add("dtstart", datetime.now(timezone.utc))
+    event.add("dtend", datetime.now(timezone.utc))
+
+    # Add attendees the correct way (separate ATTENDEE lines)
+    event.add("attendee", "mailto:alice@example.com", parameters={"CN": "Alice"})
+    event.add("attendee", "mailto:bob@example.com", parameters={"CN": "Bob"})
+    event.add("attendee", "mailto:charlie@example.com", parameters={"CN": "Charlie"})
+    event.add(
+        "organizer", "mailto:organizer@example.com", parameters={"CN": "Organizer"}
+    )
+
+    # Parse the event
+    result = service._parse_event(event)
+
+    assert result is not None
+    attendees = result["attendees"]
+
+    # Should have 4 attendees (3 attendees + 1 organizer)
+    assert len(attendees) == 4
+
+    # Check that all emails are valid email addresses
+    emails = [att["email"] for att in attendees if att.get("email")]
+    expected_emails = [
+        "alice@example.com",
+        "bob@example.com",
+        "charlie@example.com",
+        "organizer@example.com",
+    ]
+
+    for email in emails:
+        assert "@" in email, f"Invalid email format: {email}"
+        assert len(email) > 5, f"Email too short: {email}"
+
+    # Check that we have the expected emails
+    assert "alice@example.com" in emails
+    assert "bob@example.com" in emails
+    assert "charlie@example.com" in emails
+    assert "organizer@example.com" in emails
--- a/server/tests/test_calendar_event.py
+++ b/server/tests/test_calendar_event.py
@@ -0,0 +1,424 @@
+"""
+Tests for CalendarEvent model.
+"""
+
+from datetime import datetime, timedelta, timezone
+
+import pytest
+
+from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
+from reflector.db.rooms import rooms_controller
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_create():
+    """Test creating a calendar event."""
+    # Create a room first
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    # Create calendar event
+    now = datetime.now(timezone.utc)
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="test-event-123",
+        title="Team Meeting",
+        description="Weekly team sync",
+        start_time=now + timedelta(hours=1),
+        end_time=now + timedelta(hours=2),
+        location=f"https://example.com/{room.name}",
+        attendees=[
+            {"email": "alice@example.com", "name": "Alice", "status": "ACCEPTED"},
+            {"email": "bob@example.com", "name": "Bob", "status": "TENTATIVE"},
+        ],
+    )
+
+    # Save event
+    saved_event = await calendar_events_controller.upsert(event)
+
+    assert saved_event.ics_uid == "test-event-123"
+    assert saved_event.title == "Team Meeting"
+    assert saved_event.room_id == room.id
+    assert len(saved_event.attendees) == 2
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_get_by_room():
+    """Test getting calendar events for a room."""
+    # Create room
+    room = await rooms_controller.add(
+        name="events-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Create multiple events
+    for i in range(3):
+        event = CalendarEvent(
+            room_id=room.id,
+            ics_uid=f"event-{i}",
+            title=f"Meeting {i}",
+            start_time=now + timedelta(hours=i),
+            end_time=now + timedelta(hours=i + 1),
+        )
+        await calendar_events_controller.upsert(event)
+
+    # Get events for room
+    events = await calendar_events_controller.get_by_room(room.id)
+
+    assert len(events) == 3
+    assert all(e.room_id == room.id for e in events)
+    assert events[0].title == "Meeting 0"
+    assert events[1].title == "Meeting 1"
+    assert events[2].title == "Meeting 2"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_get_upcoming():
+    """Test getting upcoming events within time window."""
+    # Create room
+    room = await rooms_controller.add(
+        name="upcoming-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Create events at different times
+    # Past event (should not be included)
+    past_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="past-event",
+        title="Past Meeting",
+        start_time=now - timedelta(hours=2),
+        end_time=now - timedelta(hours=1),
+    )
+    await calendar_events_controller.upsert(past_event)
+
+    # Upcoming event within 30 minutes
+    upcoming_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="upcoming-event",
+        title="Upcoming Meeting",
+        start_time=now + timedelta(minutes=15),
+        end_time=now + timedelta(minutes=45),
+    )
+    await calendar_events_controller.upsert(upcoming_event)
+
+    # Currently happening event (started 10 minutes ago, ends in 20 minutes)
+    current_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="current-event",
+        title="Current Meeting",
+        start_time=now - timedelta(minutes=10),
+        end_time=now + timedelta(minutes=20),
+    )
+    await calendar_events_controller.upsert(current_event)
+
+    # Future event beyond 30 minutes
+    future_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="future-event",
+        title="Future Meeting",
+        start_time=now + timedelta(hours=2),
+        end_time=now + timedelta(hours=3),
+    )
+    await calendar_events_controller.upsert(future_event)
+
+    # Get upcoming events (default 120 minutes) - should include current, upcoming, and future
+    upcoming = await calendar_events_controller.get_upcoming(room.id)
+
+    assert len(upcoming) == 3
+    # Events should be sorted by start_time (current event first, then upcoming, then future)
+    assert upcoming[0].ics_uid == "current-event"
+    assert upcoming[1].ics_uid == "upcoming-event"
+    assert upcoming[2].ics_uid == "future-event"
+
+    # Get upcoming with custom window
+    upcoming_extended = await calendar_events_controller.get_upcoming(
+        room.id, minutes_ahead=180
+    )
+
+    assert len(upcoming_extended) == 3
+    # Events should be sorted by start_time
+    assert upcoming_extended[0].ics_uid == "current-event"
+    assert upcoming_extended[1].ics_uid == "upcoming-event"
+    assert upcoming_extended[2].ics_uid == "future-event"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_get_upcoming_includes_currently_happening():
+    """Test that get_upcoming includes currently happening events but excludes ended events."""
+    # Create room
+    room = await rooms_controller.add(
+        name="current-happening-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Event that ended in the past (should NOT be included)
+    past_ended_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="past-ended-event",
+        title="Past Ended Meeting",
+        start_time=now - timedelta(hours=2),
+        end_time=now - timedelta(minutes=30),
+    )
+    await calendar_events_controller.upsert(past_ended_event)
+
+    # Event currently happening (started 10 minutes ago, ends in 20 minutes) - SHOULD be included
+    currently_happening_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="currently-happening",
+        title="Currently Happening Meeting",
+        start_time=now - timedelta(minutes=10),
+        end_time=now + timedelta(minutes=20),
+    )
+    await calendar_events_controller.upsert(currently_happening_event)
+
+    # Event starting soon (in 5 minutes) - SHOULD be included
+    upcoming_soon_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="upcoming-soon",
+        title="Upcoming Soon Meeting",
+        start_time=now + timedelta(minutes=5),
+        end_time=now + timedelta(minutes=35),
+    )
+    await calendar_events_controller.upsert(upcoming_soon_event)
+
+    # Get upcoming events
+    upcoming = await calendar_events_controller.get_upcoming(room.id, minutes_ahead=30)
+
+    # Should only include currently happening and upcoming soon events
+    assert len(upcoming) == 2
+    assert upcoming[0].ics_uid == "currently-happening"
+    assert upcoming[1].ics_uid == "upcoming-soon"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_upsert():
+    """Test upserting (create/update) calendar events."""
+    # Create room
+    room = await rooms_controller.add(
+        name="upsert-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Create new event
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="upsert-test",
+        title="Original Title",
+        start_time=now,
+        end_time=now + timedelta(hours=1),
+    )
+
+    created = await calendar_events_controller.upsert(event)
+    assert created.title == "Original Title"
+
+    # Update existing event
+    event.title = "Updated Title"
+    event.description = "Added description"
+
+    updated = await calendar_events_controller.upsert(event)
+    assert updated.title == "Updated Title"
+    assert updated.description == "Added description"
+    assert updated.ics_uid == "upsert-test"
+
+    # Verify only one event exists
+    events = await calendar_events_controller.get_by_room(room.id)
+    assert len(events) == 1
+    assert events[0].title == "Updated Title"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_soft_delete():
+    """Test soft deleting events no longer in calendar."""
+    # Create room
+    room = await rooms_controller.add(
+        name="delete-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Create multiple events
+    for i in range(4):
+        event = CalendarEvent(
+            room_id=room.id,
+            ics_uid=f"event-{i}",
+            title=f"Meeting {i}",
+            start_time=now + timedelta(hours=i),
+            end_time=now + timedelta(hours=i + 1),
+        )
+        await calendar_events_controller.upsert(event)
+
+    # Soft delete events not in current list
+    current_ids = ["event-0", "event-2"]  # Keep events 0 and 2
+    deleted_count = await calendar_events_controller.soft_delete_missing(
+        room.id, current_ids
+    )
+
+    assert deleted_count == 2  # Should delete events 1 and 3
+
+    # Get non-deleted events
+    events = await calendar_events_controller.get_by_room(
+        room.id, include_deleted=False
+    )
+    assert len(events) == 2
+    assert {e.ics_uid for e in events} == {"event-0", "event-2"}
+
+    # Get all events including deleted
+    all_events = await calendar_events_controller.get_by_room(
+        room.id, include_deleted=True
+    )
+    assert len(all_events) == 4
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_past_events_not_deleted():
+    """Test that past events are not soft deleted."""
+    # Create room
+    room = await rooms_controller.add(
+        name="past-events-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    # Create past event
+    past_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="past-event",
+        title="Past Meeting",
+        start_time=now - timedelta(hours=2),
+        end_time=now - timedelta(hours=1),
+    )
+    await calendar_events_controller.upsert(past_event)
+
+    # Create future event
+    future_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="future-event",
+        title="Future Meeting",
+        start_time=now + timedelta(hours=1),
+        end_time=now + timedelta(hours=2),
+    )
+    await calendar_events_controller.upsert(future_event)
+
+    # Try to soft delete all events (only future should be deleted)
+    deleted_count = await calendar_events_controller.soft_delete_missing(room.id, [])
+
+    assert deleted_count == 1  # Only future event deleted
+
+    # Verify past event still exists
+    events = await calendar_events_controller.get_by_room(
+        room.id, include_deleted=False
+    )
+    assert len(events) == 1
+    assert events[0].ics_uid == "past-event"
+
+
+@pytest.mark.asyncio
+async def test_calendar_event_with_raw_ics_data():
+    """Test storing raw ICS data with calendar event."""
+    # Create room
+    room = await rooms_controller.add(
+        name="raw-ics-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    raw_ics = """BEGIN:VEVENT
+UID:test-raw-123
+SUMMARY:Test Event
+DTSTART:20240101T100000Z
+DTEND:20240101T110000Z
+END:VEVENT"""
+
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="test-raw-123",
+        title="Test Event",
+        start_time=datetime.now(timezone.utc),
+        end_time=datetime.now(timezone.utc) + timedelta(hours=1),
+        ics_raw_data=raw_ics,
+    )
+
+    saved = await calendar_events_controller.upsert(event)
+
+    assert saved.ics_raw_data == raw_ics
+
+    # Retrieve and verify
+    retrieved = await calendar_events_controller.get_by_ics_uid(room.id, "test-raw-123")
+    assert retrieved is not None
+    assert retrieved.ics_raw_data == raw_ics
--- a/server/tests/test_ics_background_tasks.py
+++ b/server/tests/test_ics_background_tasks.py
@@ -0,0 +1,255 @@
+from datetime import datetime, timedelta, timezone
+from unittest.mock import AsyncMock, MagicMock, patch
+
+import pytest
+from icalendar import Calendar, Event
+
+from reflector.db import get_database
+from reflector.db.calendar_events import calendar_events_controller
+from reflector.db.rooms import rooms, rooms_controller
+from reflector.services.ics_sync import ics_sync_service
+from reflector.worker.ics_sync import (
+    _should_sync,
+    sync_room_ics,
+)
+
+
+@pytest.mark.asyncio
+async def test_sync_room_ics_task():
+    room = await rooms_controller.add(
+        name="task-test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/task.ics",
+        ics_enabled=True,
+    )
+
+    cal = Calendar()
+    event = Event()
+    event.add("uid", "task-event-1")
+    event.add("summary", "Task Test Meeting")
+    from reflector.settings import settings
+
+    event.add("location", f"{settings.UI_BASE_URL}/{room.name}")
+    now = datetime.now(timezone.utc)
+    event.add("dtstart", now + timedelta(hours=1))
+    event.add("dtend", now + timedelta(hours=2))
+    cal.add_component(event)
+    ics_content = cal.to_ical().decode("utf-8")
+
+    with patch(
+        "reflector.services.ics_sync.ICSFetchService.fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.return_value = ics_content
+
+        # Call the service directly instead of the Celery task to avoid event loop issues
+        await ics_sync_service.sync_room_calendar(room)
+
+        events = await calendar_events_controller.get_by_room(room.id)
+        assert len(events) == 1
+        assert events[0].ics_uid == "task-event-1"
+
+
+@pytest.mark.asyncio
+async def test_sync_room_ics_disabled():
+    room = await rooms_controller.add(
+        name="disabled-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_enabled=False,
+    )
+
+    # Test that disabled rooms are skipped by the service
+    result = await ics_sync_service.sync_room_calendar(room)
+
+    events = await calendar_events_controller.get_by_room(room.id)
+    assert len(events) == 0
+
+
+@pytest.mark.asyncio
+async def test_sync_all_ics_calendars():
+    room1 = await rooms_controller.add(
+        name="sync-all-1",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/1.ics",
+        ics_enabled=True,
+    )
+
+    room2 = await rooms_controller.add(
+        name="sync-all-2",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/2.ics",
+        ics_enabled=True,
+    )
+
+    room3 = await rooms_controller.add(
+        name="sync-all-3",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_enabled=False,
+    )
+
+    with patch("reflector.worker.ics_sync.sync_room_ics.delay") as mock_delay:
+        # Directly call the sync_all logic without the Celery wrapper
+        query = rooms.select().where(
+            rooms.c.ics_enabled == True, rooms.c.ics_url != None
+        )
+        all_rooms = await get_database().fetch_all(query)
+
+        for room_data in all_rooms:
+            room_id = room_data["id"]
+            room = await rooms_controller.get_by_id(room_id)
+            if room and _should_sync(room):
+                sync_room_ics.delay(room_id)
+
+        assert mock_delay.call_count == 2
+        called_room_ids = [call.args[0] for call in mock_delay.call_args_list]
+        assert room1.id in called_room_ids
+        assert room2.id in called_room_ids
+        assert room3.id not in called_room_ids
+
+
+@pytest.mark.asyncio
+async def test_should_sync_logic():
+    room = MagicMock()
+
+    room.ics_last_sync = None
+    assert _should_sync(room) is True
+
+    room.ics_last_sync = datetime.now(timezone.utc) - timedelta(seconds=100)
+    room.ics_fetch_interval = 300
+    assert _should_sync(room) is False
+
+    room.ics_last_sync = datetime.now(timezone.utc) - timedelta(seconds=400)
+    room.ics_fetch_interval = 300
+    assert _should_sync(room) is True
+
+
+@pytest.mark.asyncio
+async def test_sync_respects_fetch_interval():
+    now = datetime.now(timezone.utc)
+
+    room1 = await rooms_controller.add(
+        name="interval-test-1",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/interval.ics",
+        ics_enabled=True,
+        ics_fetch_interval=300,
+    )
+
+    await rooms_controller.update(
+        room1,
+        {"ics_last_sync": now - timedelta(seconds=100)},
+    )
+
+    room2 = await rooms_controller.add(
+        name="interval-test-2",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/interval2.ics",
+        ics_enabled=True,
+        ics_fetch_interval=60,
+    )
+
+    await rooms_controller.update(
+        room2,
+        {"ics_last_sync": now - timedelta(seconds=100)},
+    )
+
+    with patch("reflector.worker.ics_sync.sync_room_ics.delay") as mock_delay:
+        # Test the sync logic without the Celery wrapper
+        query = rooms.select().where(
+            rooms.c.ics_enabled == True, rooms.c.ics_url != None
+        )
+        all_rooms = await get_database().fetch_all(query)
+
+        for room_data in all_rooms:
+            room_id = room_data["id"]
+            room = await rooms_controller.get_by_id(room_id)
+            if room and _should_sync(room):
+                sync_room_ics.delay(room_id)
+
+        assert mock_delay.call_count == 1
+        assert mock_delay.call_args[0][0] == room2.id
+
+
+@pytest.mark.asyncio
+async def test_sync_handles_errors_gracefully():
+    room = await rooms_controller.add(
+        name="error-task-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/error.ics",
+        ics_enabled=True,
+    )
+
+    with patch(
+        "reflector.services.ics_sync.ICSFetchService.fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.side_effect = Exception("Network error")
+
+        # Call the service directly to test error handling
+        result = await ics_sync_service.sync_room_calendar(room)
+        assert result["status"] == "error"
+
+        events = await calendar_events_controller.get_by_room(room.id)
+        assert len(events) == 0
--- a/server/tests/test_ics_sync.py
+++ b/server/tests/test_ics_sync.py
@@ -0,0 +1,290 @@
+from datetime import datetime, timedelta, timezone
+from unittest.mock import AsyncMock, MagicMock, patch
+
+import pytest
+from icalendar import Calendar, Event
+
+from reflector.db.calendar_events import calendar_events_controller
+from reflector.db.rooms import rooms_controller
+from reflector.services.ics_sync import ICSFetchService, ICSSyncService
+
+
+@pytest.mark.asyncio
+async def test_ics_fetch_service_event_matching():
+    service = ICSFetchService()
+    room_name = "test-room"
+    room_url = "https://example.com/test-room"
+
+    # Create test event
+    event = Event()
+    event.add("uid", "test-123")
+    event.add("summary", "Test Meeting")
+
+    # Test matching with full URL in location
+    event.add("location", "https://example.com/test-room")
+    assert service._event_matches_room(event, room_name, room_url) is True
+
+    # Test non-matching with URL without protocol (exact matching only now)
+    event["location"] = "example.com/test-room"
+    assert service._event_matches_room(event, room_name, room_url) is False
+
+    # Test matching in description
+    event["location"] = "Conference Room A"
+    event.add("description", f"Join at {room_url}")
+    assert service._event_matches_room(event, room_name, room_url) is True
+
+    # Test non-matching
+    event["location"] = "Different Room"
+    event["description"] = "No room URL here"
+    assert service._event_matches_room(event, room_name, room_url) is False
+
+    # Test partial paths should NOT match anymore
+    event["location"] = "/test-room"
+    assert service._event_matches_room(event, room_name, room_url) is False
+
+    event["location"] = f"Room: {room_name}"
+    assert service._event_matches_room(event, room_name, room_url) is False
+
+
+@pytest.mark.asyncio
+async def test_ics_fetch_service_parse_event():
+    service = ICSFetchService()
+
+    # Create test event
+    event = Event()
+    event.add("uid", "test-456")
+    event.add("summary", "Team Standup")
+    event.add("description", "Daily team sync")
+    event.add("location", "https://example.com/standup")
+
+    now = datetime.now(timezone.utc)
+    event.add("dtstart", now)
+    event.add("dtend", now + timedelta(hours=1))
+
+    # Add attendees
+    event.add("attendee", "mailto:alice@example.com", parameters={"CN": "Alice"})
+    event.add("attendee", "mailto:bob@example.com", parameters={"CN": "Bob"})
+    event.add("organizer", "mailto:carol@example.com", parameters={"CN": "Carol"})
+
+    # Parse event
+    result = service._parse_event(event)
+
+    assert result is not None
+    assert result["ics_uid"] == "test-456"
+    assert result["title"] == "Team Standup"
+    assert result["description"] == "Daily team sync"
+    assert result["location"] == "https://example.com/standup"
+    assert len(result["attendees"]) == 3  # 2 attendees + 1 organizer
+
+
+@pytest.mark.asyncio
+async def test_ics_fetch_service_extract_room_events():
+    service = ICSFetchService()
+    room_name = "meeting"
+    room_url = "https://example.com/meeting"
+
+    # Create calendar with multiple events
+    cal = Calendar()
+
+    # Event 1: Matches room
+    event1 = Event()
+    event1.add("uid", "match-1")
+    event1.add("summary", "Planning Meeting")
+    event1.add("location", room_url)
+    now = datetime.now(timezone.utc)
+    event1.add("dtstart", now + timedelta(hours=2))
+    event1.add("dtend", now + timedelta(hours=3))
+    cal.add_component(event1)
+
+    # Event 2: Doesn't match room
+    event2 = Event()
+    event2.add("uid", "no-match")
+    event2.add("summary", "Other Meeting")
+    event2.add("location", "https://example.com/other")
+    event2.add("dtstart", now + timedelta(hours=4))
+    event2.add("dtend", now + timedelta(hours=5))
+    cal.add_component(event2)
+
+    # Event 3: Matches room in description
+    event3 = Event()
+    event3.add("uid", "match-2")
+    event3.add("summary", "Review Session")
+    event3.add("description", f"Meeting link: {room_url}")
+    event3.add("dtstart", now + timedelta(hours=6))
+    event3.add("dtend", now + timedelta(hours=7))
+    cal.add_component(event3)
+
+    # Event 4: Cancelled event (should be skipped)
+    event4 = Event()
+    event4.add("uid", "cancelled")
+    event4.add("summary", "Cancelled Meeting")
+    event4.add("location", room_url)
+    event4.add("status", "CANCELLED")
+    event4.add("dtstart", now + timedelta(hours=8))
+    event4.add("dtend", now + timedelta(hours=9))
+    cal.add_component(event4)
+
+    # Extract events
+    events, total_events = service.extract_room_events(cal, room_name, room_url)
+
+    assert len(events) == 2
+    assert total_events == 3  # 3 events in time window (excluding cancelled)
+    assert events[0]["ics_uid"] == "match-1"
+    assert events[1]["ics_uid"] == "match-2"
+
+
+@pytest.mark.asyncio
+async def test_ics_sync_service_sync_room_calendar():
+    # Create room
+    room = await rooms_controller.add(
+        name="sync-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/test.ics",
+        ics_enabled=True,
+    )
+
+    # Mock ICS content
+    cal = Calendar()
+    event = Event()
+    event.add("uid", "sync-event-1")
+    event.add("summary", "Sync Test Meeting")
+    # Use the actual UI_BASE_URL from settings
+    from reflector.settings import settings
+
+    event.add("location", f"{settings.UI_BASE_URL}/{room.name}")
+    now = datetime.now(timezone.utc)
+    event.add("dtstart", now + timedelta(hours=1))
+    event.add("dtend", now + timedelta(hours=2))
+    cal.add_component(event)
+    ics_content = cal.to_ical().decode("utf-8")
+
+    # Create sync service and mock fetch
+    sync_service = ICSSyncService()
+
+    with patch.object(
+        sync_service.fetch_service, "fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.return_value = ics_content
+
+        # First sync
+        result = await sync_service.sync_room_calendar(room)
+
+        assert result["status"] == "success"
+        assert result["events_found"] == 1
+        assert result["events_created"] == 1
+        assert result["events_updated"] == 0
+        assert result["events_deleted"] == 0
+
+        # Verify event was created
+        events = await calendar_events_controller.get_by_room(room.id)
+        assert len(events) == 1
+        assert events[0].ics_uid == "sync-event-1"
+        assert events[0].title == "Sync Test Meeting"
+
+        # Second sync with same content (should be unchanged)
+        # Refresh room to get updated etag and force sync by setting old sync time
+        room = await rooms_controller.get_by_id(room.id)
+        await rooms_controller.update(
+            room, {"ics_last_sync": datetime.now(timezone.utc) - timedelta(minutes=10)}
+        )
+        result = await sync_service.sync_room_calendar(room)
+        assert result["status"] == "unchanged"
+
+        # Third sync with updated event
+        event["summary"] = "Updated Meeting Title"
+        cal = Calendar()
+        cal.add_component(event)
+        ics_content = cal.to_ical().decode("utf-8")
+        mock_fetch.return_value = ics_content
+
+        # Force sync by clearing etag
+        await rooms_controller.update(room, {"ics_last_etag": None})
+
+        result = await sync_service.sync_room_calendar(room)
+        assert result["status"] == "success"
+        assert result["events_created"] == 0
+        assert result["events_updated"] == 1
+
+        # Verify event was updated
+        events = await calendar_events_controller.get_by_room(room.id)
+        assert len(events) == 1
+        assert events[0].title == "Updated Meeting Title"
+
+
+@pytest.mark.asyncio
+async def test_ics_sync_service_should_sync():
+    service = ICSSyncService()
+
+    # Room never synced
+    room = MagicMock()
+    room.ics_last_sync = None
+    room.ics_fetch_interval = 300
+    assert service._should_sync(room) is True
+
+    # Room synced recently
+    room.ics_last_sync = datetime.now(timezone.utc) - timedelta(seconds=100)
+    assert service._should_sync(room) is False
+
+    # Room sync due
+    room.ics_last_sync = datetime.now(timezone.utc) - timedelta(seconds=400)
+    assert service._should_sync(room) is True
+
+
+@pytest.mark.asyncio
+async def test_ics_sync_service_skip_disabled():
+    service = ICSSyncService()
+
+    # Room with ICS disabled
+    room = MagicMock()
+    room.ics_enabled = False
+    room.ics_url = "https://calendar.example.com/test.ics"
+
+    result = await service.sync_room_calendar(room)
+    assert result["status"] == "skipped"
+    assert result["reason"] == "ICS not configured"
+
+    # Room without URL
+    room.ics_enabled = True
+    room.ics_url = None
+
+    result = await service.sync_room_calendar(room)
+    assert result["status"] == "skipped"
+    assert result["reason"] == "ICS not configured"
+
+
+@pytest.mark.asyncio
+async def test_ics_sync_service_error_handling():
+    # Create room
+    room = await rooms_controller.add(
+        name="error-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/error.ics",
+        ics_enabled=True,
+    )
+
+    sync_service = ICSSyncService()
+
+    with patch.object(
+        sync_service.fetch_service, "fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.side_effect = Exception("Network error")
+
+        result = await sync_service.sync_room_calendar(room)
+        assert result["status"] == "error"
+        assert "Network error" in result["error"]
--- a/server/tests/test_model_api_diarization.py
+++ b/server/tests/test_model_api_diarization.py
@@ -0,0 +1,63 @@
+"""
+Tests for diarization Model API endpoint (self-hosted service compatible shape).
+
+Marked with the "model_api" marker and skipped unless DIARIZATION_URL is provided.
+
+Run with for local self-hosted server:
+    DIARIZATION_API_KEY=dev-key \
+    DIARIZATION_URL=http://localhost:8000 \
+    uv run -m pytest -m model_api --no-cov tests/test_model_api_diarization.py
+"""
+
+import os
+
+import httpx
+import pytest
+
+# Public test audio file hosted on S3 specifically for reflector pytests
+TEST_AUDIO_URL = (
+    "https://reflector-github-pytest.s3.us-east-1.amazonaws.com/test_mathieu_hello.mp3"
+)
+
+
+def get_modal_diarization_url():
+    url = os.environ.get("DIARIZATION_URL")
+    if not url:
+        pytest.skip(
+            "DIARIZATION_URL environment variable is required for Model API tests"
+        )
+    return url
+
+
+def get_auth_headers():
+    api_key = os.environ.get("DIARIZATION_API_KEY") or os.environ.get(
+        "REFLECTOR_GPU_APIKEY"
+    )
+    return {"Authorization": f"Bearer {api_key}"} if api_key else {}
+
+
+@pytest.mark.model_api
+class TestModelAPIDiarization:
+    def test_diarize_from_url(self):
+        url = get_modal_diarization_url()
+        headers = get_auth_headers()
+
+        with httpx.Client(timeout=60.0) as client:
+            response = client.post(
+                f"{url}/diarize",
+                params={"audio_file_url": TEST_AUDIO_URL, "timestamp": 0.0},
+                headers=headers,
+            )
+
+            assert response.status_code == 200, f"Request failed: {response.text}"
+            result = response.json()
+
+            assert "diarization" in result
+            assert isinstance(result["diarization"], list)
+            assert len(result["diarization"]) > 0
+
+            for seg in result["diarization"]:
+                assert "start" in seg and "end" in seg and "speaker" in seg
+                assert isinstance(seg["start"], (int, float))
+                assert isinstance(seg["end"], (int, float))
+                assert seg["start"] <= seg["end"]
--- a/server/tests/test_model_api_transcript.py
+++ b/server/tests/test_model_api_transcript.py
@@ -1,21 +1,21 @@
 """
-Tests for GPU Modal transcription endpoints.
+Tests for transcription Model API endpoints.

-These tests are marked with the "gpu-modal" group and will not run by default.
-Run them with: pytest -m gpu-modal tests/test_gpu_modal_transcript_parakeet.py
+These tests are marked with the "model_api" group and will not run by default.
+Run them with: pytest -m model_api tests/test_model_api_transcript.py

 Required environment variables:
- TRANSCRIPT_URL: URL to the Modal.com endpoint (required)
- TRANSCRIPT_MODAL_API_KEY: API key for authentication (optional)
+- TRANSCRIPT_URL: URL to the Model API endpoint (required)
+- TRANSCRIPT_API_KEY: API key for authentication (optional)
 - TRANSCRIPT_MODEL: Model name to use (optional, defaults to nvidia/parakeet-tdt-0.6b-v2)

-Example with pytest (override default addopts to run ONLY gpu_modal tests):
+Example with pytest (override default addopts to run ONLY model_api tests):
    TRANSCRIPT_URL=https://monadical-sas--reflector-transcriber-parakeet-web-dev.modal.run \
-    TRANSCRIPT_MODAL_API_KEY=your-api-key \
-    uv run -m pytest -m gpu_modal --no-cov tests/test_gpu_modal_transcript.py
+    TRANSCRIPT_API_KEY=your-api-key \
+    uv run -m pytest -m model_api --no-cov tests/test_model_api_transcript.py

    # Or with completely clean options:
-    uv run -m pytest -m gpu_modal -o addopts="" tests/
+    uv run -m pytest -m model_api -o addopts="" tests/

 Running Modal locally for testing:
    modal serve gpu/modal_deployments/reflector_transcriber_parakeet.py
@@ -40,14 +40,16 @@ def get_modal_transcript_url():
    url = os.environ.get("TRANSCRIPT_URL")
    if not url:
        pytest.skip(
-            "TRANSCRIPT_URL environment variable is required for GPU Modal tests"
+            "TRANSCRIPT_URL environment variable is required for Model API tests"
        )
    return url


 def get_auth_headers():
    """Get authentication headers if API key is available."""
-    api_key = os.environ.get("TRANSCRIPT_MODAL_API_KEY")
+    api_key = os.environ.get("TRANSCRIPT_API_KEY") or os.environ.get(
+        "REFLECTOR_GPU_APIKEY"
+    )
    if api_key:
        return {"Authorization": f"Bearer {api_key}"}
    return {}
@@ -58,8 +60,8 @@ def get_model_name():
    return os.environ.get("TRANSCRIPT_MODEL", "nvidia/parakeet-tdt-0.6b-v2")


-@pytest.mark.gpu_modal
-class TestGPUModalTranscript:
+@pytest.mark.model_api
+class TestModelAPITranscript:
    """Test suite for GPU Modal transcription endpoints."""

    def test_transcriptions_from_url(self):
--- a/server/tests/test_model_api_translation.py
+++ b/server/tests/test_model_api_translation.py
@@ -0,0 +1,56 @@
+"""
+Tests for translation Model API endpoint (self-hosted service compatible shape).
+
+Marked with the "model_api" marker and skipped unless TRANSLATION_URL is provided
+or we fallback to TRANSCRIPT_URL base (same host for self-hosted).
+
+Run locally against self-hosted server:
+    TRANSLATION_API_KEY=dev-key \
+    TRANSLATION_URL=http://localhost:8000 \
+    uv run -m pytest -m model_api --no-cov tests/test_model_api_translation.py
+"""
+
+import os
+
+import httpx
+import pytest
+
+
+def get_translation_url():
+    url = os.environ.get("TRANSLATION_URL") or os.environ.get("TRANSCRIPT_URL")
+    if not url:
+        pytest.skip(
+            "TRANSLATION_URL or TRANSCRIPT_URL environment variable is required for Model API tests"
+        )
+    return url
+
+
+def get_auth_headers():
+    api_key = os.environ.get("TRANSLATION_API_KEY") or os.environ.get(
+        "REFLECTOR_GPU_APIKEY"
+    )
+    return {"Authorization": f"Bearer {api_key}"} if api_key else {}
+
+
+@pytest.mark.model_api
+class TestModelAPITranslation:
+    def test_translate_text(self):
+        url = get_translation_url()
+        headers = get_auth_headers()
+
+        with httpx.Client(timeout=60.0) as client:
+            response = client.post(
+                f"{url}/translate",
+                params={"text": "The meeting will start in five minutes."},
+                json={"source_language": "en", "target_language": "fr"},
+                headers=headers,
+            )
+
+            assert response.status_code == 200, f"Request failed: {response.text}"
+            data = response.json()
+
+            assert "text" in data and isinstance(data["text"], dict)
+            assert data["text"].get("en") == "The meeting will start in five minutes."
+            assert isinstance(data["text"].get("fr", ""), str)
+            assert len(data["text"]["fr"]) > 0
+            assert data["text"]["fr"] == "La réunion commencera dans cinq minutes."
--- a/server/tests/test_multiple_active_meetings.py
+++ b/server/tests/test_multiple_active_meetings.py
@@ -0,0 +1,167 @@
+"""Tests for multiple active meetings per room functionality."""
+
+from datetime import datetime, timedelta, timezone
+
+import pytest
+
+from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
+from reflector.db.meetings import meetings_controller
+from reflector.db.rooms import rooms_controller
+
+
+@pytest.mark.asyncio
+async def test_multiple_active_meetings_per_room():
+    """Test that multiple active meetings can exist for the same room."""
+    # Create a room
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    current_time = datetime.now(timezone.utc)
+    end_time = current_time + timedelta(hours=2)
+
+    # Create first meeting
+    meeting1 = await meetings_controller.create(
+        id="meeting-1",
+        room_name="test-meeting-1",
+        room_url="https://whereby.com/test-1",
+        host_room_url="https://whereby.com/test-1-host",
+        start_date=current_time,
+        end_date=end_time,
+        room=room,
+    )
+
+    # Create second meeting for the same room (should succeed now)
+    meeting2 = await meetings_controller.create(
+        id="meeting-2",
+        room_name="test-meeting-2",
+        room_url="https://whereby.com/test-2",
+        host_room_url="https://whereby.com/test-2-host",
+        start_date=current_time,
+        end_date=end_time,
+        room=room,
+    )
+
+    # Both meetings should be active
+    active_meetings = await meetings_controller.get_all_active_for_room(
+        room=room, current_time=current_time
+    )
+
+    assert len(active_meetings) == 2
+    assert meeting1.id in [m.id for m in active_meetings]
+    assert meeting2.id in [m.id for m in active_meetings]
+
+
+@pytest.mark.asyncio
+async def test_get_active_by_calendar_event():
+    """Test getting active meeting by calendar event ID."""
+    # Create a room
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    # Create a calendar event
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="test-event-uid",
+        title="Test Meeting",
+        start_time=datetime.now(timezone.utc),
+        end_time=datetime.now(timezone.utc) + timedelta(hours=1),
+    )
+    event = await calendar_events_controller.upsert(event)
+
+    current_time = datetime.now(timezone.utc)
+    end_time = current_time + timedelta(hours=2)
+
+    # Create meeting linked to calendar event
+    meeting = await meetings_controller.create(
+        id="meeting-cal-1",
+        room_name="test-meeting-cal",
+        room_url="https://whereby.com/test-cal",
+        host_room_url="https://whereby.com/test-cal-host",
+        start_date=current_time,
+        end_date=end_time,
+        room=room,
+        calendar_event_id=event.id,
+        calendar_metadata={"title": event.title},
+    )
+
+    # Should find the meeting by calendar event
+    found_meeting = await meetings_controller.get_active_by_calendar_event(
+        room=room, calendar_event_id=event.id, current_time=current_time
+    )
+
+    assert found_meeting is not None
+    assert found_meeting.id == meeting.id
+    assert found_meeting.calendar_event_id == event.id
+
+
+@pytest.mark.asyncio
+async def test_calendar_meeting_deactivates_after_scheduled_end():
+    """Test that unused calendar meetings deactivate after scheduled end time."""
+    # Create a room
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    # Create a calendar event that ended 35 minutes ago
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="test-event-unused",
+        title="Test Meeting Unused",
+        start_time=datetime.now(timezone.utc) - timedelta(hours=2),
+        end_time=datetime.now(timezone.utc) - timedelta(minutes=35),
+    )
+    event = await calendar_events_controller.upsert(event)
+
+    current_time = datetime.now(timezone.utc)
+
+    # Create meeting linked to calendar event
+    meeting = await meetings_controller.create(
+        id="meeting-unused",
+        room_name="test-meeting-unused",
+        room_url="https://whereby.com/test-unused",
+        host_room_url="https://whereby.com/test-unused-host",
+        start_date=event.start_time,
+        end_date=event.end_time,
+        room=room,
+        calendar_event_id=event.id,
+    )
+
+    # Test the new logic: unused calendar meetings deactivate after scheduled end
+    # The meeting ended 35 minutes ago and was never used, so it should be deactivated
+
+    # Simulate process_meetings logic for unused calendar meeting past end time
+    if meeting.calendar_event_id and current_time > meeting.end_date:
+        # In real code, we'd check has_had_sessions = False here
+        await meetings_controller.update_meeting(meeting.id, is_active=False)
+
+    updated_meeting = await meetings_controller.get_by_id(meeting.id)
+    assert updated_meeting.is_active is False  # Deactivated after scheduled end
--- a/server/tests/test_room_ics.py
+++ b/server/tests/test_room_ics.py
@@ -0,0 +1,225 @@
+"""
+Tests for Room model ICS calendar integration fields.
+"""
+
+from datetime import datetime, timezone
+
+import pytest
+
+from reflector.db.rooms import rooms_controller
+
+
+@pytest.mark.asyncio
+async def test_room_create_with_ics_fields():
+    """Test creating a room with ICS calendar fields."""
+    room = await rooms_controller.add(
+        name="test-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.google.com/calendar/ical/test/private-token/basic.ics",
+        ics_fetch_interval=600,
+        ics_enabled=True,
+    )
+
+    assert room.name == "test-room"
+    assert (
+        room.ics_url
+        == "https://calendar.google.com/calendar/ical/test/private-token/basic.ics"
+    )
+    assert room.ics_fetch_interval == 600
+    assert room.ics_enabled is True
+    assert room.ics_last_sync is None
+    assert room.ics_last_etag is None
+
+
+@pytest.mark.asyncio
+async def test_room_update_ics_configuration():
+    """Test updating room ICS configuration."""
+    # Create room without ICS
+    room = await rooms_controller.add(
+        name="update-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    assert room.ics_enabled is False
+    assert room.ics_url is None
+
+    # Update with ICS configuration
+    await rooms_controller.update(
+        room,
+        {
+            "ics_url": "https://outlook.office365.com/owa/calendar/test/calendar.ics",
+            "ics_fetch_interval": 300,
+            "ics_enabled": True,
+        },
+    )
+
+    assert (
+        room.ics_url == "https://outlook.office365.com/owa/calendar/test/calendar.ics"
+    )
+    assert room.ics_fetch_interval == 300
+    assert room.ics_enabled is True
+
+
+@pytest.mark.asyncio
+async def test_room_ics_sync_metadata():
+    """Test updating room ICS sync metadata."""
+    room = await rooms_controller.add(
+        name="sync-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://example.com/calendar.ics",
+        ics_enabled=True,
+    )
+
+    # Update sync metadata
+    sync_time = datetime.now(timezone.utc)
+    await rooms_controller.update(
+        room,
+        {
+            "ics_last_sync": sync_time,
+            "ics_last_etag": "abc123hash",
+        },
+    )
+
+    assert room.ics_last_sync == sync_time
+    assert room.ics_last_etag == "abc123hash"
+
+
+@pytest.mark.asyncio
+async def test_room_get_with_ics_fields():
+    """Test retrieving room with ICS fields."""
+    # Create room
+    created_room = await rooms_controller.add(
+        name="get-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="webcal://calendar.example.com/feed.ics",
+        ics_fetch_interval=900,
+        ics_enabled=True,
+    )
+
+    # Get by ID
+    room = await rooms_controller.get_by_id(created_room.id)
+    assert room is not None
+    assert room.ics_url == "webcal://calendar.example.com/feed.ics"
+    assert room.ics_fetch_interval == 900
+    assert room.ics_enabled is True
+
+    # Get by name
+    room = await rooms_controller.get_by_name("get-test")
+    assert room is not None
+    assert room.ics_url == "webcal://calendar.example.com/feed.ics"
+    assert room.ics_fetch_interval == 900
+    assert room.ics_enabled is True
+
+
+@pytest.mark.asyncio
+async def test_room_list_with_ics_enabled_filter():
+    """Test listing rooms filtered by ICS enabled status."""
+    # Create rooms with and without ICS
+    room1 = await rooms_controller.add(
+        name="ics-enabled-1",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=True,
+        ics_enabled=True,
+        ics_url="https://calendar1.example.com/feed.ics",
+    )
+
+    room2 = await rooms_controller.add(
+        name="ics-disabled",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=True,
+        ics_enabled=False,
+    )
+
+    room3 = await rooms_controller.add(
+        name="ics-enabled-2",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=True,
+        ics_enabled=True,
+        ics_url="https://calendar2.example.com/feed.ics",
+    )
+
+    # Get all rooms
+    all_rooms = await rooms_controller.get_all()
+    assert len(all_rooms) == 3
+
+    # Filter for ICS-enabled rooms (would need to implement this in controller)
+    ics_rooms = [r for r in all_rooms if r["ics_enabled"]]
+    assert len(ics_rooms) == 2
+    assert all(r["ics_enabled"] for r in ics_rooms)
+
+
+@pytest.mark.asyncio
+async def test_room_default_ics_values():
+    """Test that ICS fields have correct default values."""
+    room = await rooms_controller.add(
+        name="default-test",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        # Don't specify ICS fields
+    )
+
+    assert room.ics_url is None
+    assert room.ics_fetch_interval == 300  # Default 5 minutes
+    assert room.ics_enabled is False
+    assert room.ics_last_sync is None
+    assert room.ics_last_etag is None
--- a/server/tests/test_room_ics_api.py
+++ b/server/tests/test_room_ics_api.py
@@ -0,0 +1,390 @@
+from datetime import datetime, timedelta, timezone
+from unittest.mock import AsyncMock, patch
+
+import pytest
+from icalendar import Calendar, Event
+
+from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
+from reflector.db.rooms import rooms_controller
+
+
+@pytest.fixture
+async def authenticated_client(client):
+    from reflector.app import app
+    from reflector.auth import current_user_optional
+
+    app.dependency_overrides[current_user_optional] = lambda: {
+        "sub": "test-user",
+        "email": "test@example.com",
+    }
+    yield client
+    del app.dependency_overrides[current_user_optional]
+
+
+@pytest.mark.asyncio
+async def test_create_room_with_ics_fields(authenticated_client):
+    client = authenticated_client
+    response = await client.post(
+        "/rooms",
+        json={
+            "name": "test-ics-room",
+            "zulip_auto_post": False,
+            "zulip_stream": "",
+            "zulip_topic": "",
+            "is_locked": False,
+            "room_mode": "normal",
+            "recording_type": "cloud",
+            "recording_trigger": "automatic-2nd-participant",
+            "is_shared": False,
+            "webhook_url": "",
+            "webhook_secret": "",
+            "ics_url": "https://calendar.example.com/test.ics",
+            "ics_fetch_interval": 600,
+            "ics_enabled": True,
+        },
+    )
+    assert response.status_code == 200
+    data = response.json()
+    assert data["name"] == "test-ics-room"
+    assert data["ics_url"] == "https://calendar.example.com/test.ics"
+    assert data["ics_fetch_interval"] == 600
+    assert data["ics_enabled"] is True
+
+
+@pytest.mark.asyncio
+async def test_update_room_ics_configuration(authenticated_client):
+    client = authenticated_client
+    response = await client.post(
+        "/rooms",
+        json={
+            "name": "update-ics-room",
+            "zulip_auto_post": False,
+            "zulip_stream": "",
+            "zulip_topic": "",
+            "is_locked": False,
+            "room_mode": "normal",
+            "recording_type": "cloud",
+            "recording_trigger": "automatic-2nd-participant",
+            "is_shared": False,
+            "webhook_url": "",
+            "webhook_secret": "",
+        },
+    )
+    assert response.status_code == 200
+    room_id = response.json()["id"]
+
+    response = await client.patch(
+        f"/rooms/{room_id}",
+        json={
+            "ics_url": "https://calendar.google.com/updated.ics",
+            "ics_fetch_interval": 300,
+            "ics_enabled": True,
+        },
+    )
+    assert response.status_code == 200
+    data = response.json()
+    assert data["ics_url"] == "https://calendar.google.com/updated.ics"
+    assert data["ics_fetch_interval"] == 300
+    assert data["ics_enabled"] is True
+
+
+@pytest.mark.asyncio
+async def test_trigger_ics_sync(authenticated_client):
+    client = authenticated_client
+    room = await rooms_controller.add(
+        name="sync-api-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/api.ics",
+        ics_enabled=True,
+    )
+
+    cal = Calendar()
+    event = Event()
+    event.add("uid", "api-test-event")
+    event.add("summary", "API Test Meeting")
+    from reflector.settings import settings
+
+    event.add("location", f"{settings.UI_BASE_URL}/{room.name}")
+    now = datetime.now(timezone.utc)
+    event.add("dtstart", now + timedelta(hours=1))
+    event.add("dtend", now + timedelta(hours=2))
+    cal.add_component(event)
+    ics_content = cal.to_ical().decode("utf-8")
+
+    with patch(
+        "reflector.services.ics_sync.ICSFetchService.fetch_ics", new_callable=AsyncMock
+    ) as mock_fetch:
+        mock_fetch.return_value = ics_content
+
+        response = await client.post(f"/rooms/{room.name}/ics/sync")
+        assert response.status_code == 200
+        data = response.json()
+        assert data["status"] == "success"
+        assert data["events_found"] == 1
+        assert data["events_created"] == 1
+
+
+@pytest.mark.asyncio
+async def test_trigger_ics_sync_unauthorized(client):
+    room = await rooms_controller.add(
+        name="sync-unauth-room",
+        user_id="owner-123",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/api.ics",
+        ics_enabled=True,
+    )
+
+    response = await client.post(f"/rooms/{room.name}/ics/sync")
+    assert response.status_code == 403
+    assert "Only room owner can trigger ICS sync" in response.json()["detail"]
+
+
+@pytest.mark.asyncio
+async def test_trigger_ics_sync_not_configured(authenticated_client):
+    client = authenticated_client
+    room = await rooms_controller.add(
+        name="sync-not-configured",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_enabled=False,
+    )
+
+    response = await client.post(f"/rooms/{room.name}/ics/sync")
+    assert response.status_code == 400
+    assert "ICS not configured" in response.json()["detail"]
+
+
+@pytest.mark.asyncio
+async def test_get_ics_status(authenticated_client):
+    client = authenticated_client
+    room = await rooms_controller.add(
+        name="status-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/status.ics",
+        ics_enabled=True,
+        ics_fetch_interval=300,
+    )
+
+    now = datetime.now(timezone.utc)
+    await rooms_controller.update(
+        room,
+        {"ics_last_sync": now, "ics_last_etag": "test-etag"},
+    )
+
+    response = await client.get(f"/rooms/{room.name}/ics/status")
+    assert response.status_code == 200
+    data = response.json()
+    assert data["status"] == "enabled"
+    assert data["last_etag"] == "test-etag"
+    assert data["events_count"] == 0
+
+
+@pytest.mark.asyncio
+async def test_get_ics_status_unauthorized(client):
+    room = await rooms_controller.add(
+        name="status-unauth",
+        user_id="owner-456",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        ics_url="https://calendar.example.com/status.ics",
+        ics_enabled=True,
+    )
+
+    response = await client.get(f"/rooms/{room.name}/ics/status")
+    assert response.status_code == 403
+    assert "Only room owner can view ICS status" in response.json()["detail"]
+
+
+@pytest.mark.asyncio
+async def test_list_room_meetings(authenticated_client):
+    client = authenticated_client
+    room = await rooms_controller.add(
+        name="meetings-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+    event1 = CalendarEvent(
+        room_id=room.id,
+        ics_uid="meeting-1",
+        title="Past Meeting",
+        start_time=now - timedelta(hours=2),
+        end_time=now - timedelta(hours=1),
+    )
+    await calendar_events_controller.upsert(event1)
+
+    event2 = CalendarEvent(
+        room_id=room.id,
+        ics_uid="meeting-2",
+        title="Future Meeting",
+        description="Team sync",
+        start_time=now + timedelta(hours=1),
+        end_time=now + timedelta(hours=2),
+        attendees=[{"email": "test@example.com"}],
+    )
+    await calendar_events_controller.upsert(event2)
+
+    response = await client.get(f"/rooms/{room.name}/meetings")
+    assert response.status_code == 200
+    data = response.json()
+    assert len(data) == 2
+    assert data[0]["title"] == "Past Meeting"
+    assert data[1]["title"] == "Future Meeting"
+    assert data[1]["description"] == "Team sync"
+    assert data[1]["attendees"] == [{"email": "test@example.com"}]
+
+
+@pytest.mark.asyncio
+async def test_list_room_meetings_non_owner(client):
+    room = await rooms_controller.add(
+        name="meetings-privacy",
+        user_id="owner-789",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="private-meeting",
+        title="Meeting Title",
+        description="Sensitive info",
+        start_time=datetime.now(timezone.utc) + timedelta(hours=1),
+        end_time=datetime.now(timezone.utc) + timedelta(hours=2),
+        attendees=[{"email": "private@example.com"}],
+    )
+    await calendar_events_controller.upsert(event)
+
+    response = await client.get(f"/rooms/{room.name}/meetings")
+    assert response.status_code == 200
+    data = response.json()
+    assert len(data) == 1
+    assert data[0]["title"] == "Meeting Title"
+    assert data[0]["description"] is None
+    assert data[0]["attendees"] is None
+
+
+@pytest.mark.asyncio
+async def test_list_upcoming_meetings(authenticated_client):
+    client = authenticated_client
+    room = await rooms_controller.add(
+        name="upcoming-room",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+    )
+
+    now = datetime.now(timezone.utc)
+
+    past_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="past",
+        title="Past",
+        start_time=now - timedelta(hours=1),
+        end_time=now - timedelta(minutes=30),
+    )
+    await calendar_events_controller.upsert(past_event)
+
+    soon_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="soon",
+        title="Soon",
+        start_time=now + timedelta(minutes=15),
+        end_time=now + timedelta(minutes=45),
+    )
+    await calendar_events_controller.upsert(soon_event)
+
+    later_event = CalendarEvent(
+        room_id=room.id,
+        ics_uid="later",
+        title="Later",
+        start_time=now + timedelta(hours=2),
+        end_time=now + timedelta(hours=3),
+    )
+    await calendar_events_controller.upsert(later_event)
+
+    response = await client.get(f"/rooms/{room.name}/meetings/upcoming")
+    assert response.status_code == 200
+    data = response.json()
+    assert len(data) == 2
+    assert data[0]["title"] == "Soon"
+    assert data[1]["title"] == "Later"
+
+    response = await client.get(
+        f"/rooms/{room.name}/meetings/upcoming", params={"minutes_ahead": 180}
+    )
+    assert response.status_code == 200
+    data = response.json()
+    assert len(data) == 2
+    assert data[0]["title"] == "Soon"
+    assert data[1]["title"] == "Later"
+
+
+@pytest.mark.asyncio
+async def test_room_not_found_endpoints(client):
+    response = await client.post("/rooms/nonexistent/ics/sync")
+    assert response.status_code == 404
+
+    response = await client.get("/rooms/nonexistent/ics/status")
+    assert response.status_code == 404
+
+    response = await client.get("/rooms/nonexistent/meetings")
+    assert response.status_code == 404
+
+    response = await client.get("/rooms/nonexistent/meetings/upcoming")
+    assert response.status_code == 404
--- a/server/uv.lock
+++ b/server/uv.lock
@@ -2,13 +2,15 @@ version = 1
 revision = 3
 requires-python = ">=3.11, <3.13"
 resolution-markers = [
-    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
    "(python_full_version >= '3.12' and platform_machine != 'aarch64' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version >= '3.12' and platform_python_implementation != 'CPython' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version >= '3.12' and platform_python_implementation != 'PyPy' and sys_platform != 'darwin' and sys_platform != 'linux')",
    "python_full_version >= '3.12' and platform_machine == 'aarch64' and platform_python_implementation == 'CPython' and sys_platform == 'linux'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
    "python_full_version >= '3.12' and platform_python_implementation != 'PyPy' and sys_platform == 'darwin'",
-    "python_full_version < '3.12' and platform_python_implementation == 'PyPy'",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
    "(python_full_version < '3.12' and platform_machine != 'aarch64' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version < '3.12' and platform_python_implementation != 'CPython' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version < '3.12' and platform_python_implementation != 'PyPy' and sys_platform != 'darwin' and sys_platform != 'linux')",
    "python_full_version < '3.12' and platform_machine == 'aarch64' and platform_python_implementation == 'CPython' and sys_platform == 'linux'",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
    "python_full_version < '3.12' and platform_python_implementation != 'PyPy' and sys_platform == 'darwin'",
 ]

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+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp311-cp311-manylinux_2_28_x86_64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp311-cp311-win_amd64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp311-cp311-win_arm64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp312-cp312-linux_s390x.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp312-cp312-manylinux_2_28_aarch64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp312-cp312-manylinux_2_28_x86_64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp312-cp312-win_amd64.whl" },
+    { url = "https://download.pytorch.org/whl/cpu/torch-2.8.0%2Bcpu-cp312-cp312-win_arm64.whl" },
 ]

 [[package]]
@@ -4052,10 +4033,12 @@ name = "torchaudio"
 version = "2.8.0+cpu"
 source = { registry = "https://download.pytorch.org/whl/cpu" }
 resolution-markers = [
-    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
    "(python_full_version >= '3.12' and platform_machine != 'aarch64' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version >= '3.12' and platform_python_implementation != 'CPython' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version >= '3.12' and platform_python_implementation != 'PyPy' and sys_platform != 'darwin' and sys_platform != 'linux')",
-    "python_full_version < '3.12' and platform_python_implementation == 'PyPy'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
    "(python_full_version < '3.12' and platform_machine != 'aarch64' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version < '3.12' and platform_python_implementation != 'CPython' and platform_python_implementation != 'PyPy' and sys_platform == 'linux') or (python_full_version < '3.12' and platform_python_implementation != 'PyPy' and sys_platform != 'darwin' and sys_platform != 'linux')",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
 ]
 dependencies = [
    { name = "torch", version = "2.8.0+cpu", source = { registry = "https://download.pytorch.org/whl/cpu" }, marker = "(platform_machine != 'aarch64' and sys_platform == 'linux') or (platform_python_implementation == 'PyPy' and sys_platform == 'darwin') or (platform_python_implementation != 'CPython' and sys_platform == 'linux') or (sys_platform != 'darwin' and sys_platform != 'linux')" },
@@ -4069,7 +4052,7 @@ wheels = [

 [[package]]
 name = "torchmetrics"
-version = "1.8.1"
+version = "1.8.2"
 source = { registry = "https://pypi.org/simple" }
 dependencies = [
    { name = "lightning-utilities" },
@@ -4078,9 +4061,9 @@ dependencies = [
    { name = "torch", version = "2.8.0", source = { registry = "https://download.pytorch.org/whl/cpu" }, marker = "platform_python_implementation != 'PyPy' and sys_platform == 'darwin'" },
    { name = "torch", version = "2.8.0+cpu", source = { registry = "https://download.pytorch.org/whl/cpu" }, marker = "platform_python_implementation == 'PyPy' or sys_platform != 'darwin'" },
 ]
-sdist = { url = "https://files.pythonhosted.org/packages/78/1f/2cd9eb8f3390c3ec4693ac0871913d4b468964b3833638e4091a70817e0a/torchmetrics-1.8.1.tar.gz", hash = "sha256:04ca021105871637c5d34d0a286b3ab665a1e3d2b395e561f14188a96e862fdb", size = 580373, upload-time = "2025-08-07T20:44:44.631Z" }
+sdist = { url = "https://files.pythonhosted.org/packages/85/2e/48a887a59ecc4a10ce9e8b35b3e3c5cef29d902c4eac143378526e7485cb/torchmetrics-1.8.2.tar.gz", hash = "sha256:cf64a901036bf107f17a524009eea7781c9c5315d130713aeca5747a686fe7a5", size = 580679, upload-time = "2025-09-03T14:00:54.077Z" }
 wheels = [
-    { url = "https://files.pythonhosted.org/packages/8f/59/5c1c1cb08c494621901cf549a543f87143019fac1e6dd191eb4630bbc8fb/torchmetrics-1.8.1-py3-none-any.whl", hash = "sha256:2437501351e0da3d294c71210ce8139b9c762b5e20604f7a051a725443db8f4b", size = 982961, upload-time = "2025-08-07T20:44:42.608Z" },
+    { url = "https://files.pythonhosted.org/packages/02/21/aa0f434434c48490f91b65962b1ce863fdcce63febc166ca9fe9d706c2b6/torchmetrics-1.8.2-py3-none-any.whl", hash = "sha256:08382fd96b923e39e904c4d570f3d49e2cc71ccabd2a94e0f895d1f0dac86242", size = 983161, upload-time = "2025-09-03T14:00:51.921Z" },
 ]

 [[package]]
@@ -4232,8 +4215,10 @@ name = "vcrpy"
 version = "5.1.0"
 source = { registry = "https://pypi.org/simple" }
 resolution-markers = [
-    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy'",
-    "python_full_version < '3.12' and platform_python_implementation == 'PyPy'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
+    "python_full_version >= '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform != 'darwin'",
+    "python_full_version < '3.12' and platform_python_implementation == 'PyPy' and sys_platform == 'darwin'",
 ]
 dependencies = [
    { name = "pyyaml", marker = "platform_python_implementation == 'PyPy'" },
@@ -4367,15 +4352,6 @@ wheels = [
    { url = "https://files.pythonhosted.org/packages/f3/ed/aad7e0f5a462d679f7b4d2e0d8502c3096740c883b5bbed5103146480937/webvtt_py-0.5.1-py3-none-any.whl", hash = "sha256:9d517d286cfe7fc7825e9d4e2079647ce32f5678eb58e39ef544ffbb932610b7", size = 19802, upload-time = "2024-05-30T13:40:14.661Z" },
 ]

-[[package]]
-name = "win32-setctime"
-version = "1.2.0"
-source = { registry = "https://pypi.org/simple" }
-sdist = { url = "https://files.pythonhosted.org/packages/b3/8f/705086c9d734d3b663af0e9bb3d4de6578d08f46b1b101c2442fd9aecaa2/win32_setctime-1.2.0.tar.gz", hash = "sha256:ae1fdf948f5640aae05c511ade119313fb6a30d7eabe25fef9764dca5873c4c0", size = 4867, upload-time = "2024-12-07T15:28:28.314Z" }
-wheels = [
-    { url = "https://files.pythonhosted.org/packages/e1/07/c6fe3ad3e685340704d314d765b7912993bcb8dc198f0e7a89382d37974b/win32_setctime-1.2.0-py3-none-any.whl", hash = "sha256:95d644c4e708aba81dc3704a116d8cbc974d70b3bdb8be1d150e36be6e9d1390", size = 4083, upload-time = "2024-12-07T15:28:26.465Z" },
-]
-
 [[package]]
 name = "wrapt"
 version = "1.17.2"
--- a/www/app/(app)/rooms/_components/ICSSettings.tsx
+++ b/www/app/(app)/rooms/_components/ICSSettings.tsx
@@ -0,0 +1,343 @@
+import {
+  VStack,
+  HStack,
+  Field,
+  Input,
+  Select,
+  Checkbox,
+  Button,
+  Text,
+  Badge,
+  createListCollection,
+  Spinner,
+  Box,
+  IconButton,
+} from "@chakra-ui/react";
+import { useState, useEffect, useRef } from "react";
+import { LuRefreshCw, LuCopy, LuCheck } from "react-icons/lu";
+import { FaCheckCircle, FaExclamationCircle } from "react-icons/fa";
+import { useRoomIcsSync, useRoomIcsStatus } from "../../../lib/apiHooks";
+import { toaster } from "../../../components/ui/toaster";
+import { roomAbsoluteUrl } from "../../../lib/routesClient";
+import {
+  assertExists,
+  assertExistsAndNonEmptyString,
+  NonEmptyString,
+  parseNonEmptyString,
+} from "../../../lib/utils";
+
+interface ICSSettingsProps {
+  roomName: NonEmptyString;
+  icsUrl?: string;
+  icsEnabled?: boolean;
+  icsFetchInterval?: number;
+  icsLastSync?: string;
+  icsLastEtag?: string;
+  onChange: (settings: Partial<ICSSettingsData>) => void;
+  isOwner?: boolean;
+  isEditing?: boolean;
+}
+
+export interface ICSSettingsData {
+  ics_url: string;
+  ics_enabled: boolean;
+  ics_fetch_interval: number;
+}
+
+const fetchIntervalOptions = [
+  { label: "1 minute", value: "1" },
+  { label: "5 minutes", value: "5" },
+  { label: "10 minutes", value: "10" },
+  { label: "30 minutes", value: "30" },
+  { label: "1 hour", value: "60" },
+];
+
+export default function ICSSettings({
+  roomName,
+  icsUrl = "",
+  icsEnabled = false,
+  icsFetchInterval = 5,
+  icsLastSync,
+  icsLastEtag,
+  onChange,
+  isOwner = true,
+  isEditing = false,
+}: ICSSettingsProps) {
+  const [syncStatus, setSyncStatus] = useState<
+    "idle" | "syncing" | "success" | "error"
+  >("idle");
+  const [syncMessage, setSyncMessage] = useState<string>("");
+  const [syncResult, setSyncResult] = useState<{
+    eventsFound: number;
+    totalEvents: number;
+    eventsCreated: number;
+    eventsUpdated: number;
+  } | null>(null);
+  const [justCopied, setJustCopied] = useState(false);
+  const roomUrlInputRef = useRef<HTMLInputElement>(null);
+
+  const syncMutation = useRoomIcsSync();
+
+  const fetchIntervalCollection = createListCollection({
+    items: fetchIntervalOptions,
+  });
+
+  const handleCopyRoomUrl = async () => {
+    try {
+      await navigator.clipboard.writeText(
+        roomAbsoluteUrl(assertExistsAndNonEmptyString(roomName)),
+      );
+      setJustCopied(true);
+
+      toaster
+        .create({
+          placement: "top",
+          duration: 3000,
+          render: ({ dismiss }) => (
+            <Box
+              bg="green.500"
+              color="white"
+              px={4}
+              py={3}
+              borderRadius="md"
+              display="flex"
+              alignItems="center"
+              gap={2}
+              boxShadow="lg"
+            >
+              <LuCheck />
+              <Text>Room URL copied to clipboard!</Text>
+            </Box>
+          ),
+        })
+        .then(() => {});
+
+      setTimeout(() => {
+        setJustCopied(false);
+      }, 2000);
+    } catch (err) {
+      console.error("Failed to copy room url:", err);
+    }
+  };
+
+  const handleRoomUrlClick = () => {
+    if (roomUrlInputRef.current) {
+      roomUrlInputRef.current.select();
+      handleCopyRoomUrl();
+    }
+  };
+
+  // Clear sync results when dialog closes
+  useEffect(() => {
+    if (!isEditing) {
+      setSyncStatus("idle");
+      setSyncResult(null);
+      setSyncMessage("");
+    }
+  }, [isEditing]);
+
+  const handleForceSync = async () => {
+    if (!roomName || !isEditing) return;
+
+    // Clear previous results
+    setSyncStatus("syncing");
+    setSyncResult(null);
+    setSyncMessage("");
+
+    try {
+      const result = await syncMutation.mutateAsync({
+        params: {
+          path: { room_name: roomName },
+        },
+      });
+
+      if (result.status === "success" || result.status === "unchanged") {
+        setSyncStatus("success");
+        setSyncResult({
+          eventsFound: result.events_found || 0,
+          totalEvents: result.total_events || 0,
+          eventsCreated: result.events_created || 0,
+          eventsUpdated: result.events_updated || 0,
+        });
+      } else {
+        setSyncStatus("error");
+        setSyncMessage(result.error || "Sync failed");
+      }
+    } catch (err: any) {
+      setSyncStatus("error");
+      setSyncMessage(err.body?.detail || "Failed to force sync calendar");
+    }
+  };
+
+  if (!isOwner) {
+    return null; // ICS settings only visible to room owner
+  }
+
+  return (
+    <VStack gap={4} align="stretch">
+      <Field.Root>
+        <Checkbox.Root
+          checked={icsEnabled}
+          onCheckedChange={(e) => onChange({ ics_enabled: !!e.checked })}
+        >
+          <Checkbox.HiddenInput />
+          <Checkbox.Control>
+            <Checkbox.Indicator />
+          </Checkbox.Control>
+          <Checkbox.Label>Enable ICS calendar sync</Checkbox.Label>
+        </Checkbox.Root>
+      </Field.Root>
+
+      {icsEnabled && (
+        <>
+          <Field.Root>
+            <Field.Label>Room URL</Field.Label>
+            <Field.HelperText>
+              To enable Reflector to recognize your calendar events as meetings,
+              add this URL as the location in your calendar events
+            </Field.HelperText>
+            <HStack gap={0} position="relative" width="100%">
+              <Input
+                ref={roomUrlInputRef}
+                value={roomAbsoluteUrl(parseNonEmptyString(roomName))}
+                readOnly
+                onClick={handleRoomUrlClick}
+                cursor="pointer"
+                bg="gray.100"
+                _hover={{ bg: "gray.200" }}
+                _focus={{ bg: "gray.200" }}
+                pr="90px"
+                width="100%"
+              />
+              <HStack position="absolute" right="4px" gap={1} zIndex={1}>
+                <IconButton
+                  aria-label="Copy room URL"
+                  onClick={handleCopyRoomUrl}
+                  variant="ghost"
+                  size="sm"
+                >
+                  {justCopied ? <LuCheck /> : <LuCopy />}
+                </IconButton>
+              </HStack>
+            </HStack>
+          </Field.Root>
+
+          <Field.Root>
+            <Field.Label>ICS Calendar URL</Field.Label>
+            <Input
+              placeholder="https://calendar.google.com/calendar/ical/..."
+              value={icsUrl}
+              onChange={(e) => onChange({ ics_url: e.target.value })}
+            />
+            <Field.HelperText>
+              Enter the ICS URL from Google Calendar, Outlook, or other calendar
+              services
+            </Field.HelperText>
+          </Field.Root>
+
+          <Field.Root>
+            <Field.Label>Sync Interval</Field.Label>
+            <Select.Root
+              collection={fetchIntervalCollection}
+              value={[icsFetchInterval.toString()]}
+              onValueChange={(details) => {
+                const value = parseInt(details.value[0]);
+                onChange({ ics_fetch_interval: value });
+              }}
+            >
+              <Select.Trigger>
+                <Select.ValueText />
+              </Select.Trigger>
+              <Select.Content>
+                {fetchIntervalOptions.map((option) => (
+                  <Select.Item key={option.value} item={option}>
+                    {option.label}
+                  </Select.Item>
+                ))}
+              </Select.Content>
+            </Select.Root>
+            <Field.HelperText>
+              How often to check for calendar updates
+            </Field.HelperText>
+          </Field.Root>
+
+          {icsUrl && isEditing && roomName && (
+            <HStack gap={3}>
+              <Button
+                size="sm"
+                variant="outline"
+                onClick={handleForceSync}
+                disabled={syncStatus === "syncing"}
+              >
+                {syncStatus === "syncing" ? (
+                  <Spinner size="sm" />
+                ) : (
+                  <LuRefreshCw />
+                )}
+                Force Sync
+              </Button>
+            </HStack>
+          )}
+
+          {syncResult && syncStatus === "success" && (
+            <Box
+              p={3}
+              borderRadius="md"
+              bg="green.50"
+              borderLeft="4px solid"
+              borderColor="green.400"
+            >
+              <VStack gap={1} align="stretch">
+                <Text fontSize="sm" color="green.800" fontWeight="medium">
+                  Sync completed
+                </Text>
+                <Text fontSize="sm" color="green.700">
+                  {syncResult.totalEvents} events downloaded,{" "}
+                  {syncResult.eventsFound} match this room
+                </Text>
+                {(syncResult.eventsCreated > 0 ||
+                  syncResult.eventsUpdated > 0) && (
+                  <Text fontSize="sm" color="green.700">
+                    {syncResult.eventsCreated} created,{" "}
+                    {syncResult.eventsUpdated} updated
+                  </Text>
+                )}
+              </VStack>
+            </Box>
+          )}
+
+          {syncMessage && (
+            <Box
+              p={3}
+              borderRadius="md"
+              bg={syncStatus === "success" ? "green.50" : "red.50"}
+              borderLeft="4px solid"
+              borderColor={syncStatus === "success" ? "green.400" : "red.400"}
+            >
+              <Text
+                fontSize="sm"
+                color={syncStatus === "success" ? "green.800" : "red.800"}
+              >
+                {syncMessage}
+              </Text>
+            </Box>
+          )}
+
+          {icsLastSync && (
+            <HStack gap={4} fontSize="sm" color="gray.600">
+              <HStack>
+                <FaCheckCircle color="green" />
+                <Text>Last sync: {new Date(icsLastSync).toLocaleString()}</Text>
+              </HStack>
+              {icsLastEtag && (
+                <Badge colorScheme="blue" fontSize="xs">
+                  ETag: {icsLastEtag.slice(0, 8)}...
+                </Badge>
+              )}
+            </HStack>
+          )}
+        </>
+      )}
+    </VStack>
+  );
+}
--- a/www/app/(app)/rooms/_components/RoomList.tsx
+++ b/www/app/(app)/rooms/_components/RoomList.tsx
@@ -4,12 +4,13 @@ import type { components } from "../../../reflector-api";
 type Room = components["schemas"]["Room"];
 import { RoomTable } from "./RoomTable";
 import { RoomCards } from "./RoomCards";
+import { NonEmptyString } from "../../../lib/utils";

 interface RoomListProps {
  title: string;
  rooms: Room[];
  linkCopied: string;
-  onCopyUrl: (roomName: string) => void;
+  onCopyUrl: (roomName: NonEmptyString) => void;
  onEdit: (roomId: string, roomData: any) => void;
  onDelete: (roomId: string) => void;
  emptyMessage?: string;
--- a/www/app/(app)/rooms/_components/RoomTable.tsx
+++ b/www/app/(app)/rooms/_components/RoomTable.tsx
@@ -1,4 +1,4 @@
-import React from "react";
+import React, { useState } from "react";
 import {
  Box,
  Table,
@@ -7,17 +7,58 @@ import {
  IconButton,
  Text,
  Spinner,
+  Badge,
+  VStack,
+  Icon,
 } from "@chakra-ui/react";
-import { LuLink } from "react-icons/lu";
+import { LuLink, LuRefreshCw } from "react-icons/lu";
+import { FaCalendarAlt } from "react-icons/fa";
 import type { components } from "../../../reflector-api";
+import {
+  useRoomActiveMeetings,
+  useRoomUpcomingMeetings,
+  useRoomIcsSync,
+} from "../../../lib/apiHooks";

 type Room = components["schemas"]["Room"];
+type Meeting = components["schemas"]["Meeting"];
+type CalendarEventResponse = components["schemas"]["CalendarEventResponse"];
 import { RoomActionsMenu } from "./RoomActionsMenu";
+import { MEETING_DEFAULT_TIME_MINUTES } from "../../../[roomName]/[meetingId]/constants";
+import { NonEmptyString, parseNonEmptyString } from "../../../lib/utils";
+
+// Custom icon component that combines calendar and refresh icons
+const CalendarSyncIcon = () => (
+  <Box position="relative" display="inline-block" w="20px" h="20px">
+    <Icon
+      as={FaCalendarAlt}
+      position="absolute"
+      top={0}
+      left={0}
+      boxSize="20px"
+    />
+    <Box
+      position="absolute"
+      bottom="-2px"
+      right="-2px"
+      bg="white"
+      borderRadius="full"
+      p="1px"
+      display="flex"
+      alignItems="center"
+      justifyContent="center"
+      w="12px"
+      h="12px"
+    >
+      <Icon as={LuRefreshCw} boxSize="10px" color="gray.700" />
+    </Box>
+  </Box>
+);

 interface RoomTableProps {
  rooms: Room[];
  linkCopied: string;
-  onCopyUrl: (roomName: string) => void;
+  onCopyUrl: (roomName: NonEmptyString) => void;
  onEdit: (roomId: string, roomData: any) => void;
  onDelete: (roomId: string) => void;
  loading?: boolean;
@@ -63,6 +104,71 @@ const getZulipDisplay = (
  return "Enabled";
 };

+function MeetingStatus({ roomName }: { roomName: string }) {
+  const activeMeetingsQuery = useRoomActiveMeetings(roomName);
+  const upcomingMeetingsQuery = useRoomUpcomingMeetings(roomName);
+
+  const activeMeetings = activeMeetingsQuery.data || [];
+  const upcomingMeetings = upcomingMeetingsQuery.data || [];
+
+  if (activeMeetingsQuery.isLoading || upcomingMeetingsQuery.isLoading) {
+    return <Spinner size="sm" />;
+  }
+
+  if (activeMeetings.length > 0) {
+    const meeting = activeMeetings[0];
+    const title = String(
+      meeting.calendar_metadata?.["title"] || "Active Meeting",
+    );
+    return (
+      <VStack gap={1} alignItems="start">
+        <Text fontSize="xs" color="gray.600" lineHeight={1}>
+          {title}
+        </Text>
+        <Text fontSize="xs" color="gray.500" lineHeight={1}>
+          {meeting.num_clients} participants
+        </Text>
+      </VStack>
+    );
+  }
+
+  if (upcomingMeetings.length > 0) {
+    const event = upcomingMeetings[0];
+    const startTime = new Date(event.start_time);
+    const now = new Date();
+    const diffMinutes = Math.floor(
+      (startTime.getTime() - now.getTime()) / 60000,
+    );
+
+    return (
+      <VStack gap={1} alignItems="start">
+        <Badge colorScheme="orange" size="sm">
+          {diffMinutes < MEETING_DEFAULT_TIME_MINUTES
+            ? `In ${diffMinutes}m`
+            : "Upcoming"}
+        </Badge>
+        <Text fontSize="xs" color="gray.600" lineHeight={1}>
+          {event.title || "Scheduled Meeting"}
+        </Text>
+        <Text fontSize="xs" color="gray.500" lineHeight={1}>
+          {startTime.toLocaleTimeString("en-US", {
+            hour: "2-digit",
+            minute: "2-digit",
+            month: "short",
+            day: "numeric",
+          })}
+        </Text>
+      </VStack>
+    );
+  }
+
+  return (
+    <Text fontSize="xs" color="gray.500">
+      No meetings
+    </Text>
+  );
+}
+
 export function RoomTable({
  rooms,
  linkCopied,
@@ -71,6 +177,30 @@ export function RoomTable({
  onDelete,
  loading,
 }: RoomTableProps) {
+  const [syncingRooms, setSyncingRooms] = useState<Set<NonEmptyString>>(
+    new Set(),
+  );
+  const syncMutation = useRoomIcsSync();
+
+  const handleForceSync = async (roomName: NonEmptyString) => {
+    setSyncingRooms((prev) => new Set(prev).add(roomName));
+    try {
+      await syncMutation.mutateAsync({
+        params: {
+          path: { room_name: roomName },
+        },
+      });
+    } catch (err) {
+      console.error("Failed to sync calendar:", err);
+    } finally {
+      setSyncingRooms((prev) => {
+        const next = new Set(prev);
+        next.delete(roomName);
+        return next;
+      });
+    }
+  };
+
  return (
    <Box display={{ base: "none", lg: "block" }} position="relative">
      {loading && (
@@ -97,13 +227,16 @@ export function RoomTable({
              <Table.ColumnHeader width="250px" fontWeight="600">
                Room Name
              </Table.ColumnHeader>
-              <Table.ColumnHeader width="250px" fontWeight="600">
-                Zulip
-              </Table.ColumnHeader>
-              <Table.ColumnHeader width="150px" fontWeight="600">
-                Room Size
+              <Table.ColumnHeader width="200px" fontWeight="600">
+                Current Meeting
              </Table.ColumnHeader>
              <Table.ColumnHeader width="200px" fontWeight="600">
+                Zulip
+              </Table.ColumnHeader>
+              <Table.ColumnHeader width="120px" fontWeight="600">
+                Room Size
+              </Table.ColumnHeader>
+              <Table.ColumnHeader width="150px" fontWeight="600">
                Recording
              </Table.ColumnHeader>
              <Table.ColumnHeader
@@ -118,6 +251,9 @@ export function RoomTable({
                <Table.Cell>
                  <Link href={`/${room.name}`}>{room.name}</Link>
                </Table.Cell>
+                <Table.Cell>
+                  <MeetingStatus roomName={room.name} />
+                </Table.Cell>
                <Table.Cell>
                  {getZulipDisplay(
                    room.zulip_auto_post,
@@ -133,7 +269,26 @@ export function RoomTable({
                  )}
                </Table.Cell>
                <Table.Cell>
-                  <Flex alignItems="center" gap={2}>
+                  <Flex alignItems="center" gap={2} justifyContent="flex-end">
+                    {room.ics_enabled && (
+                      <IconButton
+                        aria-label="Force sync calendar"
+                        onClick={() =>
+                          handleForceSync(parseNonEmptyString(room.name))
+                        }
+                        size="sm"
+                        variant="ghost"
+                        disabled={syncingRooms.has(
+                          parseNonEmptyString(room.name),
+                        )}
+                      >
+                        {syncingRooms.has(parseNonEmptyString(room.name)) ? (
+                          <Spinner size="sm" />
+                        ) : (
+                          <CalendarSyncIcon />
+                        )}
+                      </IconButton>
+                    )}
                    {linkCopied === room.name ? (
                      <Text color="green.500" fontSize="sm">
                        Copied!
@@ -141,7 +296,9 @@ export function RoomTable({
                    ) : (
                      <IconButton
                        aria-label="Copy URL"
-                        onClick={() => onCopyUrl(room.name)}
+                        onClick={() =>
+                          onCopyUrl(parseNonEmptyString(room.name))
+                        }
                        size="sm"
                        variant="ghost"
                      >
--- a/www/app/(app)/rooms/page.tsx
+++ b/www/app/(app)/rooms/page.tsx
@@ -14,6 +14,7 @@ import {
  IconButton,
  createListCollection,
  useDisclosure,
+  Tabs,
 } from "@chakra-ui/react";
 import { useEffect, useMemo, useState } from "react";
 import { LuEye, LuEyeOff } from "react-icons/lu";
@@ -30,7 +31,13 @@ import {
 } from "../../lib/apiHooks";
 import { RoomList } from "./_components/RoomList";
 import { PaginationPage } from "../browse/_components/Pagination";
-import { assertExists } from "../../lib/utils";
+import {
+  assertExists,
+  NonEmptyString,
+  parseNonEmptyString,
+} from "../../lib/utils";
+import ICSSettings from "./_components/ICSSettings";
+import { roomAbsoluteUrl } from "../../lib/routesClient";

 type Room = components["schemas"]["Room"];

@@ -40,6 +47,8 @@ interface SelectOption {
 }

 const RESERVED_PATHS = ["browse", "rooms", "transcripts"];
+const SUCCESS_EMOJI = "✅";
+const ERROR_EMOJI = "❌";

 const roomModeOptions: SelectOption[] = [
  { label: "2-4 people", value: "normal" },
@@ -70,6 +79,9 @@ const roomInitialState = {
  isShared: false,
  webhookUrl: "",
  webhookSecret: "",
+  icsUrl: "",
+  icsEnabled: false,
+  icsFetchInterval: 5,
 };

 export default function RoomsList() {
@@ -137,6 +149,9 @@ export default function RoomsList() {
            isShared: detailedEditedRoom.is_shared,
            webhookUrl: detailedEditedRoom.webhook_url || "",
            webhookSecret: detailedEditedRoom.webhook_secret || "",
+            icsUrl: detailedEditedRoom.ics_url || "",
+            icsEnabled: detailedEditedRoom.ics_enabled || false,
+            icsFetchInterval: detailedEditedRoom.ics_fetch_interval || 5,
          }
        : null,
    [detailedEditedRoom],
@@ -176,14 +191,13 @@ export default function RoomsList() {
    items: topicOptions,
  });

-  const handleCopyUrl = (roomName: string) => {
-    const roomUrl = `${window.location.origin}/${roomName}`;
-    navigator.clipboard.writeText(roomUrl);
-    setLinkCopied(roomName);
-
-    setTimeout(() => {
-      setLinkCopied("");
-    }, 2000);
+  const handleCopyUrl = (roomName: NonEmptyString) => {
+    navigator.clipboard.writeText(roomAbsoluteUrl(roomName)).then(() => {
+      setLinkCopied(roomName);
+      setTimeout(() => {
+        setLinkCopied("");
+      }, 2000);
+    });
  };

  const handleCloseDialog = () => {
@@ -217,10 +231,10 @@ export default function RoomsList() {

      if (response.success) {
        setWebhookTestResult(
-          `✅ Webhook test successful! Status: ${response.status_code}`,
+          `${SUCCESS_EMOJI} Webhook test successful! Status: ${response.status_code}`,
        );
      } else {
-        let errorMsg = `❌ Webhook test failed`;
+        let errorMsg = `${ERROR_EMOJI} Webhook test failed`;
        errorMsg += ` (Status: ${response.status_code})`;
        if (response.error) {
          errorMsg += `: ${response.error}`;
@@ -275,6 +289,9 @@ export default function RoomsList() {
        is_shared: room.isShared,
        webhook_url: room.webhookUrl,
        webhook_secret: room.webhookSecret,
+        ics_url: room.icsUrl,
+        ics_enabled: room.icsEnabled,
+        ics_fetch_interval: room.icsFetchInterval,
      };

      if (isEditing) {
@@ -316,6 +333,22 @@ export default function RoomsList() {
    setShowWebhookSecret(false);
    setWebhookTestResult(null);

+    setRoomInput({
+      name: roomData.name,
+      zulipAutoPost: roomData.zulip_auto_post,
+      zulipStream: roomData.zulip_stream,
+      zulipTopic: roomData.zulip_topic,
+      isLocked: roomData.is_locked,
+      roomMode: roomData.room_mode,
+      recordingType: roomData.recording_type,
+      recordingTrigger: roomData.recording_trigger,
+      isShared: roomData.is_shared,
+      webhookUrl: roomData.webhook_url || "",
+      webhookSecret: roomData.webhook_secret || "",
+      icsUrl: roomData.ics_url || "",
+      icsEnabled: roomData.ics_enabled || false,
+      icsFetchInterval: roomData.ics_fetch_interval || 5,
+    });
    setEditRoomId(roomId);
    setIsEditing(true);
    setNameError("");
@@ -416,353 +449,407 @@ export default function RoomsList() {
              </Dialog.CloseTrigger>
            </Dialog.Header>
            <Dialog.Body>
-              <Field.Root>
-                <Field.Label>Room name</Field.Label>
-                <Input
-                  name="name"
-                  placeholder="room-name"
-                  value={room.name}
-                  onChange={handleRoomChange}
-                />
-                <Field.HelperText>
-                  No spaces or special characters allowed
-                </Field.HelperText>
-                {nameError && <Field.ErrorText>{nameError}</Field.ErrorText>}
-              </Field.Root>
+              <Tabs.Root defaultValue="general">
+                <Tabs.List>
+                  <Tabs.Trigger value="general">General</Tabs.Trigger>
+                  <Tabs.Trigger value="calendar">Calendar</Tabs.Trigger>
+                  <Tabs.Trigger value="share">Share</Tabs.Trigger>
+                  <Tabs.Trigger value="webhook">WebHook</Tabs.Trigger>
+                </Tabs.List>

-              <Field.Root mt={4}>
-                <Checkbox.Root
-                  name="isLocked"
-                  checked={room.isLocked}
-                  onCheckedChange={(e) => {
-                    const syntheticEvent = {
-                      target: {
-                        name: "isLocked",
-                        type: "checkbox",
-                        checked: e.checked,
-                      },
-                    };
-                    handleRoomChange(syntheticEvent);
-                  }}
-                >
-                  <Checkbox.HiddenInput />
-                  <Checkbox.Control>
-                    <Checkbox.Indicator />
-                  </Checkbox.Control>
-                  <Checkbox.Label>Locked room</Checkbox.Label>
-                </Checkbox.Root>
-              </Field.Root>
-              <Field.Root mt={4}>
-                <Field.Label>Room size</Field.Label>
-                <Select.Root
-                  value={[room.roomMode]}
-                  onValueChange={(e) =>
-                    setRoomInput({ ...room, roomMode: e.value[0] })
-                  }
-                  collection={roomModeCollection}
-                >
-                  <Select.HiddenSelect />
-                  <Select.Control>
-                    <Select.Trigger>
-                      <Select.ValueText placeholder="Select room size" />
-                    </Select.Trigger>
-                    <Select.IndicatorGroup>
-                      <Select.Indicator />
-                    </Select.IndicatorGroup>
-                  </Select.Control>
-                  <Select.Positioner>
-                    <Select.Content>
-                      {roomModeOptions.map((option) => (
-                        <Select.Item key={option.value} item={option}>
-                          {option.label}
-                          <Select.ItemIndicator />
-                        </Select.Item>
-                      ))}
-                    </Select.Content>
-                  </Select.Positioner>
-                </Select.Root>
-              </Field.Root>
-              <Field.Root mt={4}>
-                <Field.Label>Recording type</Field.Label>
-                <Select.Root
-                  value={[room.recordingType]}
-                  onValueChange={(e) =>
-                    setRoomInput({
-                      ...room,
-                      recordingType: e.value[0],
-                      recordingTrigger:
-                        e.value[0] !== "cloud" ? "none" : room.recordingTrigger,
-                    })
-                  }
-                  collection={recordingTypeCollection}
-                >
-                  <Select.HiddenSelect />
-                  <Select.Control>
-                    <Select.Trigger>
-                      <Select.ValueText placeholder="Select recording type" />
-                    </Select.Trigger>
-                    <Select.IndicatorGroup>
-                      <Select.Indicator />
-                    </Select.IndicatorGroup>
-                  </Select.Control>
-                  <Select.Positioner>
-                    <Select.Content>
-                      {recordingTypeOptions.map((option) => (
-                        <Select.Item key={option.value} item={option}>
-                          {option.label}
-                          <Select.ItemIndicator />
-                        </Select.Item>
-                      ))}
-                    </Select.Content>
-                  </Select.Positioner>
-                </Select.Root>
-              </Field.Root>
-              <Field.Root mt={4}>
-                <Field.Label>Cloud recording start trigger</Field.Label>
-                <Select.Root
-                  value={[room.recordingTrigger]}
-                  onValueChange={(e) =>
-                    setRoomInput({ ...room, recordingTrigger: e.value[0] })
-                  }
-                  collection={recordingTriggerCollection}
-                  disabled={room.recordingType !== "cloud"}
-                >
-                  <Select.HiddenSelect />
-                  <Select.Control>
-                    <Select.Trigger>
-                      <Select.ValueText placeholder="Select trigger" />
-                    </Select.Trigger>
-                    <Select.IndicatorGroup>
-                      <Select.Indicator />
-                    </Select.IndicatorGroup>
-                  </Select.Control>
-                  <Select.Positioner>
-                    <Select.Content>
-                      {recordingTriggerOptions.map((option) => (
-                        <Select.Item key={option.value} item={option}>
-                          {option.label}
-                          <Select.ItemIndicator />
-                        </Select.Item>
-                      ))}
-                    </Select.Content>
-                  </Select.Positioner>
-                </Select.Root>
-              </Field.Root>
-              <Field.Root mt={8}>
-                <Checkbox.Root
-                  name="zulipAutoPost"
-                  checked={room.zulipAutoPost}
-                  onCheckedChange={(e) => {
-                    const syntheticEvent = {
-                      target: {
-                        name: "zulipAutoPost",
-                        type: "checkbox",
-                        checked: e.checked,
-                      },
-                    };
-                    handleRoomChange(syntheticEvent);
-                  }}
-                >
-                  <Checkbox.HiddenInput />
-                  <Checkbox.Control>
-                    <Checkbox.Indicator />
-                  </Checkbox.Control>
-                  <Checkbox.Label>
-                    Automatically post transcription to Zulip
-                  </Checkbox.Label>
-                </Checkbox.Root>
-              </Field.Root>
-              <Field.Root mt={4}>
-                <Field.Label>Zulip stream</Field.Label>
-                <Select.Root
-                  value={room.zulipStream ? [room.zulipStream] : []}
-                  onValueChange={(e) =>
-                    setRoomInput({
-                      ...room,
-                      zulipStream: e.value[0],
-                      zulipTopic: "",
-                    })
-                  }
-                  collection={streamCollection}
-                  disabled={!room.zulipAutoPost}
-                >
-                  <Select.HiddenSelect />
-                  <Select.Control>
-                    <Select.Trigger>
-                      <Select.ValueText placeholder="Select stream" />
-                    </Select.Trigger>
-                    <Select.IndicatorGroup>
-                      <Select.Indicator />
-                    </Select.IndicatorGroup>
-                  </Select.Control>
-                  <Select.Positioner>
-                    <Select.Content>
-                      {streamOptions.map((option) => (
-                        <Select.Item key={option.value} item={option}>
-                          {option.label}
-                          <Select.ItemIndicator />
-                        </Select.Item>
-                      ))}
-                    </Select.Content>
-                  </Select.Positioner>
-                </Select.Root>
-              </Field.Root>
-              <Field.Root mt={4}>
-                <Field.Label>Zulip topic</Field.Label>
-                <Select.Root
-                  value={room.zulipTopic ? [room.zulipTopic] : []}
-                  onValueChange={(e) =>
-                    setRoomInput({ ...room, zulipTopic: e.value[0] })
-                  }
-                  collection={topicCollection}
-                  disabled={!room.zulipAutoPost}
-                >
-                  <Select.HiddenSelect />
-                  <Select.Control>
-                    <Select.Trigger>
-                      <Select.ValueText placeholder="Select topic" />
-                    </Select.Trigger>
-                    <Select.IndicatorGroup>
-                      <Select.Indicator />
-                    </Select.IndicatorGroup>
-                  </Select.Control>
-                  <Select.Positioner>
-                    <Select.Content>
-                      {topicOptions.map((option) => (
-                        <Select.Item key={option.value} item={option}>
-                          {option.label}
-                          <Select.ItemIndicator />
-                        </Select.Item>
-                      ))}
-                    </Select.Content>
-                  </Select.Positioner>
-                </Select.Root>
-              </Field.Root>
-
-              {/* Webhook Configuration Section */}
-              <Field.Root mt={8}>
-                <Field.Label>Webhook URL</Field.Label>
-                <Input
-                  name="webhookUrl"
-                  type="url"
-                  placeholder="https://example.com/webhook"
-                  value={room.webhookUrl}
-                  onChange={handleRoomChange}
-                />
-                <Field.HelperText>
-                  Optional: URL to receive notifications when transcripts are
-                  ready
-                </Field.HelperText>
-              </Field.Root>
-
-              {room.webhookUrl && (
-                <>
-                  <Field.Root mt={4}>
-                    <Field.Label>Webhook Secret</Field.Label>
-                    <Flex gap={2}>
-                      <Input
-                        name="webhookSecret"
-                        type={showWebhookSecret ? "text" : "password"}
-                        value={room.webhookSecret}
-                        onChange={handleRoomChange}
-                        placeholder={
-                          isEditing && room.webhookSecret
-                            ? "••••••••"
-                            : "Leave empty to auto-generate"
-                        }
-                        flex="1"
-                      />
-                      {isEditing && room.webhookSecret && (
-                        <IconButton
-                          size="sm"
-                          variant="ghost"
-                          aria-label={
-                            showWebhookSecret ? "Hide secret" : "Show secret"
-                          }
-                          onClick={() =>
-                            setShowWebhookSecret(!showWebhookSecret)
-                          }
-                        >
-                          {showWebhookSecret ? <LuEyeOff /> : <LuEye />}
-                        </IconButton>
-                      )}
-                    </Flex>
+                <Tabs.Content value="general" pt={6}>
+                  <Field.Root>
+                    <Field.Label>Room name</Field.Label>
+                    <Input
+                      name="name"
+                      placeholder="room-name"
+                      value={room.name}
+                      onChange={handleRoomChange}
+                    />
                    <Field.HelperText>
-                      Used for HMAC signature verification (auto-generated if
-                      left empty)
+                      No spaces or special characters allowed
+                    </Field.HelperText>
+                    {nameError && (
+                      <Field.ErrorText>{nameError}</Field.ErrorText>
+                    )}
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Checkbox.Root
+                      name="isLocked"
+                      checked={room.isLocked}
+                      onCheckedChange={(e) => {
+                        const syntheticEvent = {
+                          target: {
+                            name: "isLocked",
+                            type: "checkbox",
+                            checked: e.checked,
+                          },
+                        };
+                        handleRoomChange(syntheticEvent);
+                      }}
+                    >
+                      <Checkbox.HiddenInput />
+                      <Checkbox.Control>
+                        <Checkbox.Indicator />
+                      </Checkbox.Control>
+                      <Checkbox.Label>Locked room</Checkbox.Label>
+                    </Checkbox.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Field.Label>Room size</Field.Label>
+                    <Select.Root
+                      value={[room.roomMode]}
+                      onValueChange={(e) =>
+                        setRoomInput({ ...room, roomMode: e.value[0] })
+                      }
+                      collection={roomModeCollection}
+                    >
+                      <Select.HiddenSelect />
+                      <Select.Control>
+                        <Select.Trigger>
+                          <Select.ValueText placeholder="Select room size" />
+                        </Select.Trigger>
+                        <Select.IndicatorGroup>
+                          <Select.Indicator />
+                        </Select.IndicatorGroup>
+                      </Select.Control>
+                      <Select.Positioner>
+                        <Select.Content>
+                          {roomModeOptions.map((option) => (
+                            <Select.Item key={option.value} item={option}>
+                              {option.label}
+                              <Select.ItemIndicator />
+                            </Select.Item>
+                          ))}
+                        </Select.Content>
+                      </Select.Positioner>
+                    </Select.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Field.Label>Recording type</Field.Label>
+                    <Select.Root
+                      value={[room.recordingType]}
+                      onValueChange={(e) =>
+                        setRoomInput({
+                          ...room,
+                          recordingType: e.value[0],
+                          recordingTrigger:
+                            e.value[0] !== "cloud"
+                              ? "none"
+                              : room.recordingTrigger,
+                        })
+                      }
+                      collection={recordingTypeCollection}
+                    >
+                      <Select.HiddenSelect />
+                      <Select.Control>
+                        <Select.Trigger>
+                          <Select.ValueText placeholder="Select recording type" />
+                        </Select.Trigger>
+                        <Select.IndicatorGroup>
+                          <Select.Indicator />
+                        </Select.IndicatorGroup>
+                      </Select.Control>
+                      <Select.Positioner>
+                        <Select.Content>
+                          {recordingTypeOptions.map((option) => (
+                            <Select.Item key={option.value} item={option}>
+                              {option.label}
+                              <Select.ItemIndicator />
+                            </Select.Item>
+                          ))}
+                        </Select.Content>
+                      </Select.Positioner>
+                    </Select.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Field.Label>Cloud recording start trigger</Field.Label>
+                    <Select.Root
+                      value={[room.recordingTrigger]}
+                      onValueChange={(e) =>
+                        setRoomInput({ ...room, recordingTrigger: e.value[0] })
+                      }
+                      collection={recordingTriggerCollection}
+                      disabled={room.recordingType !== "cloud"}
+                    >
+                      <Select.HiddenSelect />
+                      <Select.Control>
+                        <Select.Trigger>
+                          <Select.ValueText placeholder="Select trigger" />
+                        </Select.Trigger>
+                        <Select.IndicatorGroup>
+                          <Select.Indicator />
+                        </Select.IndicatorGroup>
+                      </Select.Control>
+                      <Select.Positioner>
+                        <Select.Content>
+                          {recordingTriggerOptions.map((option) => (
+                            <Select.Item key={option.value} item={option}>
+                              {option.label}
+                              <Select.ItemIndicator />
+                            </Select.Item>
+                          ))}
+                        </Select.Content>
+                      </Select.Positioner>
+                    </Select.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Checkbox.Root
+                      name="isShared"
+                      checked={room.isShared}
+                      onCheckedChange={(e) => {
+                        const syntheticEvent = {
+                          target: {
+                            name: "isShared",
+                            type: "checkbox",
+                            checked: e.checked,
+                          },
+                        };
+                        handleRoomChange(syntheticEvent);
+                      }}
+                    >
+                      <Checkbox.HiddenInput />
+                      <Checkbox.Control>
+                        <Checkbox.Indicator />
+                      </Checkbox.Control>
+                      <Checkbox.Label>Shared room</Checkbox.Label>
+                    </Checkbox.Root>
+                  </Field.Root>
+                </Tabs.Content>
+
+                <Tabs.Content value="calendar" pt={6}>
+                  <ICSSettings
+                    roomName={parseNonEmptyString(room.name)}
+                    icsUrl={room.icsUrl}
+                    icsEnabled={room.icsEnabled}
+                    icsFetchInterval={room.icsFetchInterval}
+                    onChange={(settings) => {
+                      setRoomInput({
+                        ...room,
+                        icsUrl:
+                          settings.ics_url !== undefined
+                            ? settings.ics_url
+                            : room.icsUrl,
+                        icsEnabled:
+                          settings.ics_enabled !== undefined
+                            ? settings.ics_enabled
+                            : room.icsEnabled,
+                        icsFetchInterval:
+                          settings.ics_fetch_interval !== undefined
+                            ? settings.ics_fetch_interval
+                            : room.icsFetchInterval,
+                      });
+                    }}
+                    isOwner={true}
+                    isEditing={isEditing}
+                  />
+                </Tabs.Content>
+
+                <Tabs.Content value="share" pt={6}>
+                  <Field.Root>
+                    <Checkbox.Root
+                      name="zulipAutoPost"
+                      checked={room.zulipAutoPost}
+                      onCheckedChange={(e) => {
+                        const syntheticEvent = {
+                          target: {
+                            name: "zulipAutoPost",
+                            type: "checkbox",
+                            checked: e.checked,
+                          },
+                        };
+                        handleRoomChange(syntheticEvent);
+                      }}
+                    >
+                      <Checkbox.HiddenInput />
+                      <Checkbox.Control>
+                        <Checkbox.Indicator />
+                      </Checkbox.Control>
+                      <Checkbox.Label>
+                        Automatically post transcription to Zulip
+                      </Checkbox.Label>
+                    </Checkbox.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Field.Label>Zulip stream</Field.Label>
+                    <Select.Root
+                      value={room.zulipStream ? [room.zulipStream] : []}
+                      onValueChange={(e) =>
+                        setRoomInput({
+                          ...room,
+                          zulipStream: e.value[0],
+                          zulipTopic: "",
+                        })
+                      }
+                      collection={streamCollection}
+                      disabled={!room.zulipAutoPost}
+                    >
+                      <Select.HiddenSelect />
+                      <Select.Control>
+                        <Select.Trigger>
+                          <Select.ValueText placeholder="Select stream" />
+                        </Select.Trigger>
+                        <Select.IndicatorGroup>
+                          <Select.Indicator />
+                        </Select.IndicatorGroup>
+                      </Select.Control>
+                      <Select.Positioner>
+                        <Select.Content>
+                          {streamOptions.map((option) => (
+                            <Select.Item key={option.value} item={option}>
+                              {option.label}
+                              <Select.ItemIndicator />
+                            </Select.Item>
+                          ))}
+                        </Select.Content>
+                      </Select.Positioner>
+                    </Select.Root>
+                  </Field.Root>
+
+                  <Field.Root mt={4}>
+                    <Field.Label>Zulip topic</Field.Label>
+                    <Select.Root
+                      value={room.zulipTopic ? [room.zulipTopic] : []}
+                      onValueChange={(e) =>
+                        setRoomInput({ ...room, zulipTopic: e.value[0] })
+                      }
+                      collection={topicCollection}
+                      disabled={!room.zulipAutoPost}
+                    >
+                      <Select.HiddenSelect />
+                      <Select.Control>
+                        <Select.Trigger>
+                          <Select.ValueText placeholder="Select topic" />
+                        </Select.Trigger>
+                        <Select.IndicatorGroup>
+                          <Select.Indicator />
+                        </Select.IndicatorGroup>
+                      </Select.Control>
+                      <Select.Positioner>
+                        <Select.Content>
+                          {topicOptions.map((option) => (
+                            <Select.Item key={option.value} item={option}>
+                              {option.label}
+                              <Select.ItemIndicator />
+                            </Select.Item>
+                          ))}
+                        </Select.Content>
+                      </Select.Positioner>
+                    </Select.Root>
+                  </Field.Root>
+                </Tabs.Content>
+
+                <Tabs.Content value="webhook" pt={6}>
+                  <Field.Root>
+                    <Field.Label>Webhook URL</Field.Label>
+                    <Input
+                      name="webhookUrl"
+                      type="url"
+                      placeholder="https://example.com/webhook"
+                      value={room.webhookUrl}
+                      onChange={handleRoomChange}
+                    />
+                    <Field.HelperText>
+                      Optional: URL to receive notifications when transcripts
+                      are ready
                    </Field.HelperText>
                  </Field.Root>

-                  {isEditing && (
+                  {room.webhookUrl && (
                    <>
-                      <Flex
-                        mt={2}
-                        gap={2}
-                        alignItems="flex-start"
-                        direction="column"
-                      >
-                        <Button
-                          size="sm"
-                          variant="outline"
-                          onClick={handleTestWebhook}
-                          disabled={testingWebhook || !room.webhookUrl}
-                        >
-                          {testingWebhook ? (
-                            <>
-                              <Spinner size="xs" mr={2} />
-                              Testing...
-                            </>
-                          ) : (
-                            "Test Webhook"
+                      <Field.Root mt={4}>
+                        <Field.Label>Webhook Secret</Field.Label>
+                        <Flex gap={2}>
+                          <Input
+                            name="webhookSecret"
+                            type={showWebhookSecret ? "text" : "password"}
+                            value={room.webhookSecret}
+                            onChange={handleRoomChange}
+                            placeholder={
+                              isEditing && room.webhookSecret
+                                ? "••••••••"
+                                : "Leave empty to auto-generate"
+                            }
+                            flex="1"
+                          />
+                          {isEditing && room.webhookSecret && (
+                            <IconButton
+                              size="sm"
+                              variant="ghost"
+                              aria-label={
+                                showWebhookSecret
+                                  ? "Hide secret"
+                                  : "Show secret"
+                              }
+                              onClick={() =>
+                                setShowWebhookSecret(!showWebhookSecret)
+                              }
+                            >
+                              {showWebhookSecret ? <LuEyeOff /> : <LuEye />}
+                            </IconButton>
                          )}
-                        </Button>
-                        {webhookTestResult && (
-                          <div
-                            style={{
-                              fontSize: "14px",
-                              wordBreak: "break-word",
-                              maxWidth: "100%",
-                              padding: "8px",
-                              borderRadius: "4px",
-                              backgroundColor: webhookTestResult.startsWith(
-                                "✅",
-                              )
-                                ? "#f0fdf4"
-                                : "#fef2f2",
-                              border: `1px solid ${webhookTestResult.startsWith("✅") ? "#86efac" : "#fca5a5"}`,
-                            }}
+                        </Flex>
+                        <Field.HelperText>
+                          Used for HMAC signature verification (auto-generated
+                          if left empty)
+                        </Field.HelperText>
+                      </Field.Root>
+
+                      {isEditing && (
+                        <>
+                          <Flex
+                            mt={2}
+                            gap={2}
+                            alignItems="flex-start"
+                            direction="column"
                          >
-                            {webhookTestResult}
-                          </div>
-                        )}
-                      </Flex>
+                            <Button
+                              size="sm"
+                              variant="outline"
+                              onClick={handleTestWebhook}
+                              disabled={testingWebhook || !room.webhookUrl}
+                            >
+                              {testingWebhook ? (
+                                <>
+                                  <Spinner size="xs" mr={2} />
+                                  Testing...
+                                </>
+                              ) : (
+                                "Test Webhook"
+                              )}
+                            </Button>
+                            {webhookTestResult && (
+                              <div
+                                style={{
+                                  fontSize: "14px",
+                                  wordBreak: "break-word",
+                                  maxWidth: "100%",
+                                  padding: "8px",
+                                  borderRadius: "4px",
+                                  backgroundColor: webhookTestResult.startsWith(
+                                    SUCCESS_EMOJI,
+                                  )
+                                    ? "#f0fdf4"
+                                    : "#fef2f2",
+                                  border: `1px solid ${webhookTestResult.startsWith(SUCCESS_EMOJI) ? "#86efac" : "#fca5a5"}`,
+                                }}
+                              >
+                                {webhookTestResult}
+                              </div>
+                            )}
+                          </Flex>
+                        </>
+                      )}
                    </>
                  )}
-                </>
-              )}
-
-              <Field.Root mt={4}>
-                <Checkbox.Root
-                  name="isShared"
-                  checked={room.isShared}
-                  onCheckedChange={(e) => {
-                    const syntheticEvent = {
-                      target: {
-                        name: "isShared",
-                        type: "checkbox",
-                        checked: e.checked,
-                      },
-                    };
-                    handleRoomChange(syntheticEvent);
-                  }}
-                >
-                  <Checkbox.HiddenInput />
-                  <Checkbox.Control>
-                    <Checkbox.Indicator />
-                  </Checkbox.Control>
-                  <Checkbox.Label>Shared room</Checkbox.Label>
-                </Checkbox.Root>
-              </Field.Root>
+                </Tabs.Content>
+              </Tabs.Root>
            </Dialog.Body>
            <Dialog.Footer>
              <Button variant="ghost" onClick={handleCloseDialog}>
--- a/www/app/(app)/transcripts/player.tsx
+++ b/www/app/(app)/transcripts/player.tsx
@@ -33,17 +33,27 @@ export default function Player(props: PlayerProps) {
  const topicsRef = useRef(props.topics);
  const [firstRender, setFirstRender] = useState<boolean>(true);

-  const keyHandler = (e) => {
-    if (e.key == " ") {
+  const shouldIgnoreHotkeys = (target: EventTarget | null) => {
+    return (
+      target instanceof HTMLInputElement ||
+      target instanceof HTMLTextAreaElement
+    );
+  };
+
+  const keyHandler = (e: KeyboardEvent) => {
+    if (e.key === " ") {
+      if (e.repeat) return;
+      if (shouldIgnoreHotkeys(e.target)) return;
+      e.preventDefault();
      wavesurfer?.playPause();
    }
  };
  useEffect(() => {
-    document.addEventListener("keyup", keyHandler);
+    document.addEventListener("keydown", keyHandler);
    return () => {
-      document.removeEventListener("keyup", keyHandler);
+      document.removeEventListener("keydown", keyHandler);
    };
-  });
+  }, [wavesurfer]);

  // Waveform setup
  useEffect(() => {
--- a/www/app/[roomName]/MeetingSelection.tsx
+++ b/www/app/[roomName]/MeetingSelection.tsx
@@ -0,0 +1,569 @@
+"use client";
+
+import { partition } from "remeda";
+import {
+  Box,
+  VStack,
+  HStack,
+  Text,
+  Button,
+  Spinner,
+  Badge,
+  Icon,
+  Flex,
+} from "@chakra-ui/react";
+import React from "react";
+import { FaUsers, FaClock, FaCalendarAlt, FaPlus } from "react-icons/fa";
+import { LuX } from "react-icons/lu";
+import type { components } from "../reflector-api";
+import {
+  useRoomActiveMeetings,
+  useRoomJoinMeeting,
+  useMeetingDeactivate,
+  useRoomGetByName,
+} from "../lib/apiHooks";
+import { useRouter } from "next/navigation";
+import { formatDateTime, formatStartedAgo } from "../lib/timeUtils";
+import MeetingMinimalHeader from "../components/MeetingMinimalHeader";
+import { NonEmptyString } from "../lib/utils";
+
+type Meeting = components["schemas"]["Meeting"];
+
+interface MeetingSelectionProps {
+  roomName: NonEmptyString;
+  isOwner: boolean;
+  isSharedRoom: boolean;
+  authLoading: boolean;
+  onMeetingSelect: (meeting: Meeting) => void;
+  onCreateUnscheduled: () => void;
+  isCreatingMeeting?: boolean;
+}
+
+export default function MeetingSelection({
+  roomName,
+  isOwner,
+  isSharedRoom,
+  onMeetingSelect,
+  onCreateUnscheduled,
+  isCreatingMeeting = false,
+}: MeetingSelectionProps) {
+  const router = useRouter();
+  const roomQuery = useRoomGetByName(roomName);
+  const activeMeetingsQuery = useRoomActiveMeetings(roomName);
+  const joinMeetingMutation = useRoomJoinMeeting();
+  const deactivateMeetingMutation = useMeetingDeactivate();
+
+  const room = roomQuery.data;
+  const allMeetings = activeMeetingsQuery.data || [];
+
+  const now = new Date();
+  const [currentMeetings, nonCurrentMeetings] = partition(
+    allMeetings,
+    (meeting) => {
+      const startTime = new Date(meeting.start_date);
+      const endTime = new Date(meeting.end_date);
+      // Meeting is ongoing if current time is between start and end
+      return now >= startTime && now <= endTime;
+    },
+  );
+
+  const upcomingMeetings = nonCurrentMeetings.filter((meeting) => {
+    const startTime = new Date(meeting.start_date);
+    // Meeting is upcoming if it hasn't started yet
+    return now < startTime;
+  });
+
+  const loading = roomQuery.isLoading || activeMeetingsQuery.isLoading;
+  const error = roomQuery.error || activeMeetingsQuery.error;
+
+  const handleJoinUpcoming = async (meeting: Meeting) => {
+    // Join the upcoming meeting and navigate to local meeting page
+    try {
+      const joinedMeeting = await joinMeetingMutation.mutateAsync({
+        params: {
+          path: {
+            room_name: roomName,
+            meeting_id: meeting.id,
+          },
+        },
+      });
+      onMeetingSelect(joinedMeeting);
+    } catch (err) {
+      console.error("Failed to join upcoming meeting:", err);
+    }
+  };
+
+  const handleJoinDirect = (meeting: Meeting) => {
+    // Navigate to local meeting page instead of external URL
+    onMeetingSelect(meeting);
+  };
+
+  const handleEndMeeting = async (meetingId: string) => {
+    try {
+      await deactivateMeetingMutation.mutateAsync({
+        params: {
+          path: {
+            meeting_id: meetingId,
+          },
+        },
+      });
+    } catch (err) {
+      console.error("Failed to end meeting:", err);
+    }
+  };
+
+  if (loading) {
+    return (
+      <Box p={8} textAlign="center">
+        <Spinner size="lg" color="blue.500" />
+        <Text mt={4}>Loading meetings...</Text>
+      </Box>
+    );
+  }
+
+  if (error) {
+    return (
+      <Box
+        p={4}
+        borderRadius="md"
+        bg="red.50"
+        borderLeft="4px solid"
+        borderColor="red.400"
+      >
+        <Text fontWeight="semibold" color="red.800">
+          Error
+        </Text>
+        <Text color="red.700">{"Failed to load meetings"}</Text>
+      </Box>
+    );
+  }
+
+  const handleLeaveMeeting = () => {
+    router.push("/");
+  };
+
+  return (
+    <Flex flexDir="column" minH="100vh" position="relative">
+      {/* Loading overlay */}
+      {isCreatingMeeting && (
+        <Box
+          position="fixed"
+          top={0}
+          left={0}
+          right={0}
+          bottom={0}
+          bg="blackAlpha.600"
+          zIndex={9999}
+          display="flex"
+          alignItems="center"
+          justifyContent="center"
+        >
+          <VStack gap={4} p={8} bg="white" borderRadius="lg" boxShadow="xl">
+            <Spinner size="lg" color="blue.500" />
+            <Text fontSize="lg" fontWeight="medium">
+              Creating meeting...
+            </Text>
+          </VStack>
+        </Box>
+      )}
+
+      <MeetingMinimalHeader
+        roomName={roomName}
+        displayName={room?.name}
+        showLeaveButton={true}
+        onLeave={handleLeaveMeeting}
+        showCreateButton={isOwner || isSharedRoom}
+        onCreateMeeting={onCreateUnscheduled}
+        isCreatingMeeting={isCreatingMeeting}
+      />
+
+      <Flex
+        flexDir="column"
+        w="full"
+        maxW="800px"
+        mx="auto"
+        px={{ base: 4, md: 6 }}
+        py={{ base: 4, md: 8 }}
+        flex="1"
+        gap={{ base: 4, md: 6 }}
+      >
+        {/* Current Ongoing Meetings - BIG DISPLAY */}
+        {currentMeetings.length > 0 ? (
+          <VStack align="stretch" gap={6} mb={8}>
+            {currentMeetings.map((meeting) => (
+              <Box
+                key={meeting.id}
+                width="100%"
+                bg="gray.50"
+                borderRadius="xl"
+                p={{ base: 4, md: 8 }}
+              >
+                <Flex
+                  direction={{ base: "column", md: "row" }}
+                  justify="space-between"
+                  align={{ base: "stretch", md: "start" }}
+                  gap={{ base: 4, md: 6 }}
+                >
+                  <VStack align="start" gap={{ base: 3, md: 4 }} flex={1}>
+                    <HStack>
+                      <Icon
+                        as={FaCalendarAlt}
+                        color="blue.600"
+                        boxSize="24px"
+                      />
+                      <Text
+                        fontSize={{ base: "xl", md: "2xl" }}
+                        fontWeight="bold"
+                        color="blue.800"
+                      >
+                        {(meeting.calendar_metadata as any)?.title ||
+                          "Live Meeting"}
+                      </Text>
+                    </HStack>
+
+                    {isOwner &&
+                      (meeting.calendar_metadata as any)?.description && (
+                        <Text
+                          fontSize={{ base: "md", md: "lg" }}
+                          color="gray.700"
+                        >
+                          {(meeting.calendar_metadata as any).description}
+                        </Text>
+                      )}
+
+                    <Flex
+                      gap={{ base: 4, md: 8 }}
+                      fontSize={{ base: "sm", md: "md" }}
+                      color="gray.600"
+                      flexWrap="wrap"
+                    >
+                      <HStack>
+                        <Icon
+                          as={FaUsers}
+                          boxSize={{ base: "16px", md: "20px" }}
+                        />
+                        <Text fontWeight="medium">
+                          {meeting.num_clients || 0} participant
+                          {meeting.num_clients !== 1 ? "s" : ""}
+                        </Text>
+                      </HStack>
+                      <HStack>
+                        <Icon
+                          as={FaClock}
+                          boxSize={{ base: "16px", md: "20px" }}
+                        />
+                        <Text>
+                          {formatStartedAgo(new Date(meeting.start_date))}
+                        </Text>
+                      </HStack>
+                    </Flex>
+
+                    {isOwner &&
+                      (meeting.calendar_metadata as any)?.attendees && (
+                        <HStack gap={3} flexWrap="wrap">
+                          {(meeting.calendar_metadata as any).attendees
+                            .slice(0, 4)
+                            .map((attendee: any, idx: number) => (
+                              <Badge
+                                key={idx}
+                                colorScheme="blue"
+                                fontSize="sm"
+                                px={3}
+                                py={1}
+                              >
+                                {attendee.name || attendee.email}
+                              </Badge>
+                            ))}
+                          {(meeting.calendar_metadata as any).attendees.length >
+                            4 && (
+                            <Badge
+                              colorScheme="gray"
+                              fontSize="sm"
+                              px={3}
+                              py={1}
+                            >
+                              +
+                              {(meeting.calendar_metadata as any).attendees
+                                .length - 4}{" "}
+                              more
+                            </Badge>
+                          )}
+                        </HStack>
+                      )}
+                  </VStack>
+
+                  <VStack gap={3} width={{ base: "full", md: "auto" }}>
+                    <Button
+                      colorScheme="blue"
+                      size={{ base: "lg", md: "xl" }}
+                      fontSize={{ base: "md", md: "lg" }}
+                      px={{ base: 6, md: 8 }}
+                      py={{ base: 4, md: 6 }}
+                      width={{ base: "full", md: "auto" }}
+                      onClick={() => handleJoinDirect(meeting)}
+                    >
+                      <Icon
+                        as={FaUsers}
+                        boxSize={{ base: "18px", md: "20px" }}
+                        me={2}
+                      />
+                      Join Now
+                    </Button>
+                    {isOwner && (
+                      <Button
+                        variant="outline"
+                        colorScheme="red"
+                        size="md"
+                        onClick={() => handleEndMeeting(meeting.id)}
+                        loading={deactivateMeetingMutation.isPending}
+                      >
+                        <Icon as={LuX} me={2} />
+                        End Meeting
+                      </Button>
+                    )}
+                  </VStack>
+                </Flex>
+              </Box>
+            ))}
+          </VStack>
+        ) : upcomingMeetings.length > 0 ? (
+          /* Upcoming Meetings - BIG DISPLAY when no ongoing meetings */
+          <VStack align="stretch" gap={6} mb={8}>
+            <Text fontSize="xl" fontWeight="bold" color="gray.800">
+              Upcoming Meeting{upcomingMeetings.length > 1 ? "s" : ""}
+            </Text>
+            {upcomingMeetings.map((meeting) => {
+              const now = new Date();
+              const startTime = new Date(meeting.start_date);
+              const minutesUntilStart = Math.floor(
+                (startTime.getTime() - now.getTime()) / (1000 * 60),
+              );
+
+              return (
+                <Box
+                  key={meeting.id}
+                  width="100%"
+                  bg="orange.50"
+                  borderRadius="xl"
+                  p={{ base: 4, md: 8 }}
+                  border="2px solid"
+                  borderColor="orange.200"
+                >
+                  <Flex
+                    direction={{ base: "column", md: "row" }}
+                    justify="space-between"
+                    align={{ base: "stretch", md: "start" }}
+                    gap={{ base: 4, md: 6 }}
+                  >
+                    <VStack align="start" gap={{ base: 3, md: 4 }} flex={1}>
+                      <HStack>
+                        <Icon
+                          as={FaCalendarAlt}
+                          color="orange.600"
+                          boxSize="24px"
+                        />
+                        <Text
+                          fontSize={{ base: "xl", md: "2xl" }}
+                          fontWeight="bold"
+                          color="orange.800"
+                        >
+                          {(meeting.calendar_metadata as any)?.title ||
+                            "Upcoming Meeting"}
+                        </Text>
+                      </HStack>
+
+                      {isOwner &&
+                        (meeting.calendar_metadata as any)?.description && (
+                          <Text
+                            fontSize={{ base: "md", md: "lg" }}
+                            color="gray.700"
+                          >
+                            {(meeting.calendar_metadata as any).description}
+                          </Text>
+                        )}
+
+                      <Flex
+                        gap={{ base: 2, md: 8 }}
+                        fontSize={{ base: "sm", md: "md" }}
+                        color="gray.600"
+                        flexWrap="wrap"
+                        align="center"
+                      >
+                        <Badge
+                          colorScheme="orange"
+                          fontSize={{ base: "sm", md: "md" }}
+                          px={3}
+                          py={1}
+                        >
+                          Starts in {minutesUntilStart} minute
+                          {minutesUntilStart !== 1 ? "s" : ""}
+                        </Badge>
+                        <Text>
+                          {formatDateTime(new Date(meeting.start_date))}
+                        </Text>
+                      </Flex>
+
+                      {isOwner &&
+                        (meeting.calendar_metadata as any)?.attendees && (
+                          <HStack gap={3} flexWrap="wrap">
+                            {(meeting.calendar_metadata as any).attendees
+                              .slice(0, 4)
+                              .map((attendee: any, idx: number) => (
+                                <Badge
+                                  key={idx}
+                                  colorScheme="orange"
+                                  fontSize="sm"
+                                  px={3}
+                                  py={1}
+                                >
+                                  {attendee.name || attendee.email}
+                                </Badge>
+                              ))}
+                            {(meeting.calendar_metadata as any).attendees
+                              .length > 4 && (
+                              <Badge
+                                colorScheme="gray"
+                                fontSize="sm"
+                                px={3}
+                                py={1}
+                              >
+                                +
+                                {(meeting.calendar_metadata as any).attendees
+                                  .length - 4}{" "}
+                                more
+                              </Badge>
+                            )}
+                          </HStack>
+                        )}
+                    </VStack>
+
+                    <VStack gap={3} width={{ base: "full", md: "auto" }}>
+                      <Button
+                        colorScheme="orange"
+                        size={{ base: "lg", md: "xl" }}
+                        fontSize={{ base: "md", md: "lg" }}
+                        px={{ base: 6, md: 8 }}
+                        py={{ base: 4, md: 6 }}
+                        width={{ base: "full", md: "auto" }}
+                        onClick={() => handleJoinUpcoming(meeting)}
+                      >
+                        <Icon
+                          as={FaClock}
+                          boxSize={{ base: "18px", md: "20px" }}
+                          me={2}
+                        />
+                        Join Early
+                      </Button>
+                      {isOwner && (
+                        <Button
+                          variant="outline"
+                          colorScheme="red"
+                          size="md"
+                          onClick={() => handleEndMeeting(meeting.id)}
+                          loading={deactivateMeetingMutation.isPending}
+                        >
+                          <Icon as={LuX} me={2} />
+                          Cancel Meeting
+                        </Button>
+                      )}
+                    </VStack>
+                  </Flex>
+                </Box>
+              );
+            })}
+          </VStack>
+        ) : null}
+
+        {/* Upcoming Meetings - SMALLER ASIDE DISPLAY when there are ongoing meetings */}
+        {currentMeetings.length > 0 && upcomingMeetings.length > 0 && (
+          <VStack align="stretch" gap={4} mb={6}>
+            <Text fontSize="lg" fontWeight="semibold" color="gray.700">
+              Starting Soon
+            </Text>
+            <Flex
+              gap={4}
+              flexWrap="wrap"
+              direction={{ base: "column", sm: "row" }}
+            >
+              {upcomingMeetings.map((meeting) => {
+                const now = new Date();
+                const startTime = new Date(meeting.start_date);
+                const minutesUntilStart = Math.floor(
+                  (startTime.getTime() - now.getTime()) / (1000 * 60),
+                );
+
+                return (
+                  <Box
+                    key={meeting.id}
+                    bg="white"
+                    border="2px solid"
+                    borderColor="orange.200"
+                    borderRadius="lg"
+                    p={4}
+                    minW={{ base: "100%", sm: "300px" }}
+                    maxW={{ base: "100%", sm: "400px" }}
+                    _hover={{ borderColor: "orange.300", bg: "orange.50" }}
+                    transition="all 0.2s"
+                  >
+                    <VStack align="start" gap={3}>
+                      <HStack>
+                        <Icon as={FaCalendarAlt} color="orange.500" />
+                        <Text fontWeight="semibold" fontSize="md">
+                          {(meeting.calendar_metadata as any)?.title ||
+                            "Upcoming Meeting"}
+                        </Text>
+                      </HStack>
+
+                      <Badge colorScheme="orange" fontSize="sm" px={2} py={1}>
+                        in {minutesUntilStart} minute
+                        {minutesUntilStart !== 1 ? "s" : ""}
+                      </Badge>
+
+                      <Text fontSize="sm" color="gray.600">
+                        Starts: {formatDateTime(new Date(meeting.start_date))}
+                      </Text>
+
+                      <Button
+                        colorScheme="orange"
+                        size="sm"
+                        width="full"
+                        onClick={() => handleJoinUpcoming(meeting)}
+                      >
+                        Join Early
+                      </Button>
+                    </VStack>
+                  </Box>
+                );
+              })}
+            </Flex>
+          </VStack>
+        )}
+
+        {/* No meetings message - show when no ongoing or upcoming meetings */}
+        {currentMeetings.length === 0 && upcomingMeetings.length === 0 && (
+          <Flex
+            width="100%"
+            flex="1"
+            justify="center"
+            align="center"
+            textAlign="center"
+            mb={6}
+          >
+            <VStack gap={4}>
+              <Icon as={FaCalendarAlt} boxSize="48px" color="gray.400" />
+              <VStack gap={2}>
+                <Text fontSize="xl" fontWeight="semibold" color="black">
+                  No meetings right now
+                </Text>
+                <Text fontSize="md" color="gray.600" maxW="400px">
+                  There are no ongoing or upcoming meetings in this room at the
+                  moment.
+                </Text>
+              </VStack>
+            </VStack>
+          </Flex>
+        )}
+      </Flex>
+    </Flex>
+  );
+}
--- a/www/app/[roomName]/[meetingId]/constants.ts
+++ b/www/app/[roomName]/[meetingId]/constants.ts
@@ -0,0 +1 @@
+export const MEETING_DEFAULT_TIME_MINUTES = 60;
--- a/www/app/[roomName]/[meetingId]/page.tsx
+++ b/www/app/[roomName]/[meetingId]/page.tsx
@@ -0,0 +1,3 @@
+import Room from "../room";
+
+export default Room;
--- a/www/app/[roomName]/page.tsx
+++ b/www/app/[roomName]/page.tsx
@@ -1,336 +1,3 @@
-"use client";
+import Room from "./room";

-import {
-  useCallback,
-  useEffect,
-  useRef,
-  useState,
-  useContext,
-  RefObject,
-  use,
-} from "react";
-import {
-  Box,
-  Button,
-  Text,
-  VStack,
-  HStack,
-  Spinner,
-  Icon,
-} from "@chakra-ui/react";
-import { toaster } from "../components/ui/toaster";
-import useRoomMeeting from "./useRoomMeeting";
-import { useRouter } from "next/navigation";
-import { notFound } from "next/navigation";
-import { useRecordingConsent } from "../recordingConsentContext";
-import { useMeetingAudioConsent } from "../lib/apiHooks";
-import type { components } from "../reflector-api";
-
-type Meeting = components["schemas"]["Meeting"];
-import { FaBars } from "react-icons/fa6";
-import { useAuth } from "../lib/AuthProvider";
-
-export type RoomDetails = {
-  params: Promise<{
-    roomName: string;
-  }>;
-};
-
-// stages: we focus on the consent, then whereby steals focus, then we focus on the consent again, then return focus to whoever stole it initially
-const useConsentWherebyFocusManagement = (
-  acceptButtonRef: RefObject<HTMLButtonElement>,
-  wherebyRef: RefObject<HTMLElement>,
-) => {
-  const currentFocusRef = useRef<HTMLElement | null>(null);
-  useEffect(() => {
-    if (acceptButtonRef.current) {
-      acceptButtonRef.current.focus();
-    } else {
-      console.error(
-        "accept button ref not available yet for focus management - seems to be illegal state",
-      );
-    }
-
-    const handleWherebyReady = () => {
-      console.log("whereby ready - refocusing consent button");
-      currentFocusRef.current = document.activeElement as HTMLElement;
-      if (acceptButtonRef.current) {
-        acceptButtonRef.current.focus();
-      }
-    };
-
-    if (wherebyRef.current) {
-      wherebyRef.current.addEventListener("ready", handleWherebyReady);
-    } else {
-      console.warn(
-        "whereby ref not available yet for focus management - seems to be illegal state. not waiting, focus management off.",
-      );
-    }
-
-    return () => {
-      wherebyRef.current?.removeEventListener("ready", handleWherebyReady);
-      currentFocusRef.current?.focus();
-    };
-  }, []);
-};
-
-const useConsentDialog = (
-  meetingId: string,
-  wherebyRef: RefObject<HTMLElement> /*accessibility*/,
-) => {
-  const { state: consentState, touch, hasConsent } = useRecordingConsent();
-  // toast would open duplicates, even with using "id=" prop
-  const [modalOpen, setModalOpen] = useState(false);
-  const audioConsentMutation = useMeetingAudioConsent();
-
-  const handleConsent = useCallback(
-    async (meetingId: string, given: boolean) => {
-      try {
-        await audioConsentMutation.mutateAsync({
-          params: {
-            path: {
-              meeting_id: meetingId,
-            },
-          },
-          body: {
-            consent_given: given,
-          },
-        });
-
-        touch(meetingId);
-      } catch (error) {
-        console.error("Error submitting consent:", error);
-      }
-    },
-    [audioConsentMutation, touch],
-  );
-
-  const showConsentModal = useCallback(() => {
-    if (modalOpen) return;
-
-    setModalOpen(true);
-
-    const toastId = toaster.create({
-      placement: "top",
-      duration: null,
-      render: ({ dismiss }) => {
-        const AcceptButton = () => {
-          const buttonRef = useRef<HTMLButtonElement>(null);
-          useConsentWherebyFocusManagement(buttonRef, wherebyRef);
-          return (
-            <Button
-              ref={buttonRef}
-              colorPalette="primary"
-              size="sm"
-              onClick={() => {
-                handleConsent(meetingId, true).then(() => {
-                  /*signifies it's ok to now wait here.*/
-                });
-                dismiss();
-              }}
-            >
-              Yes, store the audio
-            </Button>
-          );
-        };
-
-        return (
-          <Box
-            p={6}
-            bg="rgba(255, 255, 255, 0.7)"
-            borderRadius="lg"
-            boxShadow="lg"
-            maxW="md"
-            mx="auto"
-          >
-            <VStack gap={4} alignItems="center">
-              <Text fontSize="md" textAlign="center" fontWeight="medium">
-                Can we have your permission to store this meeting's audio
-                recording on our servers?
-              </Text>
-              <HStack gap={4} justifyContent="center">
-                <Button
-                  variant="ghost"
-                  size="sm"
-                  onClick={() => {
-                    handleConsent(meetingId, false).then(() => {
-                      /*signifies it's ok to now wait here.*/
-                    });
-                    dismiss();
-                  }}
-                >
-                  No, delete after transcription
-                </Button>
-                <AcceptButton />
-              </HStack>
-            </VStack>
-          </Box>
-        );
-      },
-    });
-
-    // Set modal state when toast is dismissed
-    toastId.then((id) => {
-      const checkToastStatus = setInterval(() => {
-        if (!toaster.isActive(id)) {
-          setModalOpen(false);
-          clearInterval(checkToastStatus);
-        }
-      }, 100);
-    });
-
-    // Handle escape key to close the toast
-    const handleKeyDown = (event: KeyboardEvent) => {
-      if (event.key === "Escape") {
-        toastId.then((id) => toaster.dismiss(id));
-      }
-    };
-
-    document.addEventListener("keydown", handleKeyDown);
-
-    const cleanup = () => {
-      toastId.then((id) => toaster.dismiss(id));
-      document.removeEventListener("keydown", handleKeyDown);
-    };
-
-    return cleanup;
-  }, [meetingId, handleConsent, wherebyRef, modalOpen]);
-
-  return {
-    showConsentModal,
-    consentState,
-    hasConsent,
-    consentLoading: audioConsentMutation.isPending,
-  };
-};
-
-function ConsentDialogButton({
-  meetingId,
-  wherebyRef,
-}: {
-  meetingId: string;
-  wherebyRef: React.RefObject<HTMLElement>;
-}) {
-  const { showConsentModal, consentState, hasConsent, consentLoading } =
-    useConsentDialog(meetingId, wherebyRef);
-
-  if (!consentState.ready || hasConsent(meetingId) || consentLoading) {
-    return null;
-  }
-
-  return (
-    <Button
-      position="absolute"
-      top="56px"
-      left="8px"
-      zIndex={1000}
-      colorPalette="blue"
-      size="sm"
-      onClick={showConsentModal}
-    >
-      Meeting is being recorded
-      <Icon as={FaBars} ml={2} />
-    </Button>
-  );
-}
-
-const recordingTypeRequiresConsent = (
-  recordingType: NonNullable<Meeting["recording_type"]>,
-) => {
-  return recordingType === "cloud";
-};
-
-// next throws even with "use client"
-const useWhereby = () => {
-  const [wherebyLoaded, setWherebyLoaded] = useState(false);
-  useEffect(() => {
-    if (typeof window !== "undefined") {
-      import("@whereby.com/browser-sdk/embed")
-        .then(() => {
-          setWherebyLoaded(true);
-        })
-        .catch(console.error.bind(console));
-    }
-  }, []);
-  return wherebyLoaded;
-};
-
-export default function Room(details: RoomDetails) {
-  const params = use(details.params);
-  const wherebyLoaded = useWhereby();
-  const wherebyRef = useRef<HTMLElement>(null);
-  const roomName = params.roomName;
-  const meeting = useRoomMeeting(roomName);
-  const router = useRouter();
-  const status = useAuth().status;
-  const isAuthenticated = status === "authenticated";
-  const isLoading = status === "loading" || meeting.loading;
-
-  const roomUrl = meeting?.response?.host_room_url
-    ? meeting?.response?.host_room_url
-    : meeting?.response?.room_url;
-
-  const meetingId = meeting?.response?.id;
-
-  const recordingType = meeting?.response?.recording_type;
-
-  const handleLeave = useCallback(() => {
-    router.push("/browse");
-  }, [router]);
-
-  useEffect(() => {
-    if (
-      !isLoading &&
-      meeting?.error &&
-      "status" in meeting.error &&
-      meeting.error.status === 404
-    ) {
-      notFound();
-    }
-  }, [isLoading, meeting?.error]);
-
-  useEffect(() => {
-    if (isLoading || !isAuthenticated || !roomUrl || !wherebyLoaded) return;
-
-    wherebyRef.current?.addEventListener("leave", handleLeave);
-
-    return () => {
-      wherebyRef.current?.removeEventListener("leave", handleLeave);
-    };
-  }, [handleLeave, roomUrl, isLoading, isAuthenticated, wherebyLoaded]);
-
-  if (isLoading) {
-    return (
-      <Box
-        display="flex"
-        justifyContent="center"
-        alignItems="center"
-        height="100vh"
-        bg="gray.50"
-        p={4}
-      >
-        <Spinner color="blue.500" size="xl" />
-      </Box>
-    );
-  }
-
-  return (
-    <>
-      {roomUrl && meetingId && wherebyLoaded && (
-        <>
-          <whereby-embed
-            ref={wherebyRef}
-            room={roomUrl}
-            style={{ width: "100vw", height: "100vh" }}
-          />
-          {recordingType && recordingTypeRequiresConsent(recordingType) && (
-            <ConsentDialogButton
-              meetingId={meetingId}
-              wherebyRef={wherebyRef}
-            />
-          )}
-        </>
-      )}
-    </>
-  );
-}
+export default Room;
--- a/www/app/[roomName]/room.tsx
+++ b/www/app/[roomName]/room.tsx
@@ -0,0 +1,437 @@
+"use client";
+
+import { roomMeetingUrl, roomUrl as getRoomUrl } from "../lib/routes";
+import {
+  useCallback,
+  useEffect,
+  useRef,
+  useState,
+  useContext,
+  RefObject,
+  use,
+} from "react";
+import {
+  Box,
+  Button,
+  Text,
+  VStack,
+  HStack,
+  Spinner,
+  Icon,
+} from "@chakra-ui/react";
+import { toaster } from "../components/ui/toaster";
+import { useRouter } from "next/navigation";
+import { useRecordingConsent } from "../recordingConsentContext";
+import {
+  useMeetingAudioConsent,
+  useRoomGetByName,
+  useRoomActiveMeetings,
+  useRoomUpcomingMeetings,
+  useRoomsCreateMeeting,
+  useRoomGetMeeting,
+} from "../lib/apiHooks";
+import type { components } from "../reflector-api";
+import MeetingSelection from "./MeetingSelection";
+import useRoomDefaultMeeting from "./useRoomDefaultMeeting";
+
+type Meeting = components["schemas"]["Meeting"];
+import { FaBars } from "react-icons/fa6";
+import { useAuth } from "../lib/AuthProvider";
+import { getWherebyUrl, useWhereby } from "../lib/wherebyClient";
+import { useError } from "../(errors)/errorContext";
+import {
+  assertExistsAndNonEmptyString,
+  NonEmptyString,
+  parseNonEmptyString,
+} from "../lib/utils";
+import { printApiError } from "../api/_error";
+
+export type RoomDetails = {
+  params: Promise<{
+    roomName: string;
+    meetingId?: string;
+  }>;
+};
+
+// stages: we focus on the consent, then whereby steals focus, then we focus on the consent again, then return focus to whoever stole it initially
+const useConsentWherebyFocusManagement = (
+  acceptButtonRef: RefObject<HTMLButtonElement>,
+  wherebyRef: RefObject<HTMLElement>,
+) => {
+  const currentFocusRef = useRef<HTMLElement | null>(null);
+  useEffect(() => {
+    if (acceptButtonRef.current) {
+      acceptButtonRef.current.focus();
+    } else {
+      console.error(
+        "accept button ref not available yet for focus management - seems to be illegal state",
+      );
+    }
+
+    const handleWherebyReady = () => {
+      console.log("whereby ready - refocusing consent button");
+      currentFocusRef.current = document.activeElement as HTMLElement;
+      if (acceptButtonRef.current) {
+        acceptButtonRef.current.focus();
+      }
+    };
+
+    if (wherebyRef.current) {
+      wherebyRef.current.addEventListener("ready", handleWherebyReady);
+    } else {
+      console.warn(
+        "whereby ref not available yet for focus management - seems to be illegal state. not waiting, focus management off.",
+      );
+    }
+
+    return () => {
+      wherebyRef.current?.removeEventListener("ready", handleWherebyReady);
+      currentFocusRef.current?.focus();
+    };
+  }, []);
+};
+
+const useConsentDialog = (
+  meetingId: string,
+  wherebyRef: RefObject<HTMLElement> /*accessibility*/,
+) => {
+  const { state: consentState, touch, hasConsent } = useRecordingConsent();
+  // toast would open duplicates, even with using "id=" prop
+  const [modalOpen, setModalOpen] = useState(false);
+  const audioConsentMutation = useMeetingAudioConsent();
+
+  const handleConsent = useCallback(
+    async (meetingId: string, given: boolean) => {
+      try {
+        await audioConsentMutation.mutateAsync({
+          params: {
+            path: {
+              meeting_id: meetingId,
+            },
+          },
+          body: {
+            consent_given: given,
+          },
+        });
+
+        touch(meetingId);
+      } catch (error) {
+        console.error("Error submitting consent:", error);
+      }
+    },
+    [audioConsentMutation, touch],
+  );
+
+  const showConsentModal = useCallback(() => {
+    if (modalOpen) return;
+
+    setModalOpen(true);
+
+    const toastId = toaster.create({
+      placement: "top",
+      duration: null,
+      render: ({ dismiss }) => {
+        const AcceptButton = () => {
+          const buttonRef = useRef<HTMLButtonElement>(null);
+          useConsentWherebyFocusManagement(buttonRef, wherebyRef);
+          return (
+            <Button
+              ref={buttonRef}
+              colorPalette="primary"
+              size="sm"
+              onClick={() => {
+                handleConsent(meetingId, true).then(() => {
+                  /*signifies it's ok to now wait here.*/
+                });
+                dismiss();
+              }}
+            >
+              Yes, store the audio
+            </Button>
+          );
+        };
+
+        return (
+          <Box
+            p={6}
+            bg="rgba(255, 255, 255, 0.7)"
+            borderRadius="lg"
+            boxShadow="lg"
+            maxW="md"
+            mx="auto"
+          >
+            <VStack gap={4} alignItems="center">
+              <Text fontSize="md" textAlign="center" fontWeight="medium">
+                Can we have your permission to store this meeting's audio
+                recording on our servers?
+              </Text>
+              <HStack gap={4} justifyContent="center">
+                <Button
+                  variant="ghost"
+                  size="sm"
+                  onClick={() => {
+                    handleConsent(meetingId, false).then(() => {
+                      /*signifies it's ok to now wait here.*/
+                    });
+                    dismiss();
+                  }}
+                >
+                  No, delete after transcription
+                </Button>
+                <AcceptButton />
+              </HStack>
+            </VStack>
+          </Box>
+        );
+      },
+    });
+
+    // Set modal state when toast is dismissed
+    toastId.then((id) => {
+      const checkToastStatus = setInterval(() => {
+        if (!toaster.isActive(id)) {
+          setModalOpen(false);
+          clearInterval(checkToastStatus);
+        }
+      }, 100);
+    });
+
+    // Handle escape key to close the toast
+    const handleKeyDown = (event: KeyboardEvent) => {
+      if (event.key === "Escape") {
+        toastId.then((id) => toaster.dismiss(id));
+      }
+    };
+
+    document.addEventListener("keydown", handleKeyDown);
+
+    const cleanup = () => {
+      toastId.then((id) => toaster.dismiss(id));
+      document.removeEventListener("keydown", handleKeyDown);
+    };
+
+    return cleanup;
+  }, [meetingId, handleConsent, wherebyRef, modalOpen]);
+
+  return {
+    showConsentModal,
+    consentState,
+    hasConsent,
+    consentLoading: audioConsentMutation.isPending,
+  };
+};
+
+function ConsentDialogButton({
+  meetingId,
+  wherebyRef,
+}: {
+  meetingId: NonEmptyString;
+  wherebyRef: React.RefObject<HTMLElement>;
+}) {
+  const { showConsentModal, consentState, hasConsent, consentLoading } =
+    useConsentDialog(meetingId, wherebyRef);
+
+  if (!consentState.ready || hasConsent(meetingId) || consentLoading) {
+    return null;
+  }
+
+  return (
+    <Button
+      position="absolute"
+      top="56px"
+      left="8px"
+      zIndex={1000}
+      colorPalette="blue"
+      size="sm"
+      onClick={showConsentModal}
+    >
+      Meeting is being recorded
+      <Icon as={FaBars} ml={2} />
+    </Button>
+  );
+}
+
+const recordingTypeRequiresConsent = (
+  recordingType: NonNullable<Meeting["recording_type"]>,
+) => {
+  return recordingType === "cloud";
+};
+
+export default function Room(details: RoomDetails) {
+  const params = use(details.params);
+  const wherebyLoaded = useWhereby();
+  const wherebyRef = useRef<HTMLElement>(null);
+  const roomName = parseNonEmptyString(params.roomName);
+  const router = useRouter();
+  const auth = useAuth();
+  const status = auth.status;
+  const isAuthenticated = status === "authenticated";
+  const { setError } = useError();
+
+  const roomQuery = useRoomGetByName(roomName);
+  const createMeetingMutation = useRoomsCreateMeeting();
+
+  const room = roomQuery.data;
+
+  const pageMeetingId = params.meetingId;
+
+  // this one is called on room page
+  const defaultMeeting = useRoomDefaultMeeting(
+    room && !room.ics_enabled && !pageMeetingId ? roomName : null,
+  );
+
+  const explicitMeeting = useRoomGetMeeting(roomName, pageMeetingId || null);
+  const wherebyRoomUrl = explicitMeeting.data
+    ? getWherebyUrl(explicitMeeting.data)
+    : defaultMeeting.response
+      ? getWherebyUrl(defaultMeeting.response)
+      : null;
+  const recordingType = (explicitMeeting.data || defaultMeeting.response)
+    ?.recording_type;
+  const meetingId = (explicitMeeting.data || defaultMeeting.response)?.id;
+
+  const isLoading =
+    status === "loading" ||
+    roomQuery.isLoading ||
+    defaultMeeting?.loading ||
+    explicitMeeting.isLoading;
+
+  const errors = [
+    explicitMeeting.error,
+    defaultMeeting.error,
+    roomQuery.error,
+    createMeetingMutation.error,
+  ].filter(Boolean);
+
+  const isOwner =
+    isAuthenticated && room ? auth.user?.id === room.user_id : false;
+
+  const handleMeetingSelect = (selectedMeeting: Meeting) => {
+    router.push(
+      roomMeetingUrl(roomName, parseNonEmptyString(selectedMeeting.id)),
+    );
+  };
+
+  const handleCreateUnscheduled = async () => {
+    try {
+      // Create a new unscheduled meeting
+      const newMeeting = await createMeetingMutation.mutateAsync({
+        params: {
+          path: { room_name: roomName },
+        },
+        body: {
+          allow_duplicated: room ? room.ics_enabled : false,
+        },
+      });
+      handleMeetingSelect(newMeeting);
+    } catch (err) {
+      console.error("Failed to create meeting:", err);
+    }
+  };
+
+  const handleLeave = useCallback(() => {
+    router.push("/browse");
+  }, [router]);
+
+  useEffect(() => {
+    if (isLoading || !isAuthenticated || !wherebyRoomUrl || !wherebyLoaded)
+      return;
+
+    wherebyRef.current?.addEventListener("leave", handleLeave);
+
+    return () => {
+      wherebyRef.current?.removeEventListener("leave", handleLeave);
+    };
+  }, [handleLeave, wherebyRoomUrl, isLoading, isAuthenticated, wherebyLoaded]);
+
+  useEffect(() => {
+    if (!isLoading && !wherebyRoomUrl) {
+      setError(new Error("Whereby room URL not found"));
+    }
+  }, [isLoading, wherebyRoomUrl]);
+
+  if (isLoading) {
+    return (
+      <Box
+        display="flex"
+        justifyContent="center"
+        alignItems="center"
+        height="100vh"
+        bg="gray.50"
+        p={4}
+      >
+        <Spinner color="blue.500" size="xl" />
+      </Box>
+    );
+  }
+
+  if (!room) {
+    return (
+      <Box
+        display="flex"
+        justifyContent="center"
+        alignItems="center"
+        height="100vh"
+        bg="gray.50"
+        p={4}
+      >
+        <Text fontSize="lg">Room not found</Text>
+      </Box>
+    );
+  }
+
+  if (room.ics_enabled && !params.meetingId) {
+    return (
+      <MeetingSelection
+        roomName={roomName}
+        isOwner={isOwner}
+        isSharedRoom={room?.is_shared || false}
+        authLoading={["loading", "refreshing"].includes(auth.status)}
+        onMeetingSelect={handleMeetingSelect}
+        onCreateUnscheduled={handleCreateUnscheduled}
+        isCreatingMeeting={createMeetingMutation.isPending}
+      />
+    );
+  }
+
+  if (errors.length > 0) {
+    return (
+      <Box
+        display="flex"
+        justifyContent="center"
+        alignItems="center"
+        height="100vh"
+        bg="gray.50"
+        p={4}
+      >
+        {errors.map((error, i) => (
+          <Text key={i} fontSize="lg">
+            {printApiError(error)}
+          </Text>
+        ))}
+      </Box>
+    );
+  }
+
+  return (
+    <>
+      {wherebyRoomUrl && wherebyLoaded && (
+        <>
+          <whereby-embed
+            ref={wherebyRef}
+            room={wherebyRoomUrl}
+            style={{ width: "100vw", height: "100vh" }}
+          />
+          {recordingType &&
+            recordingTypeRequiresConsent(recordingType) &&
+            meetingId && (
+              <ConsentDialogButton
+                meetingId={assertExistsAndNonEmptyString(meetingId)}
+                wherebyRef={wherebyRef}
+              />
+            )}
+        </>
+      )}
+    </>
+  );
+}
--- a/www/app/[roomName]/useRoomDefaultMeeting.tsx
+++ b/www/app/[roomName]/useRoomDefaultMeeting.tsx
@@ -1,4 +1,4 @@
-import { useEffect, useState } from "react";
+import { useEffect, useState, useRef } from "react";
 import { useError } from "../(errors)/errorContext";
 import type { components } from "../reflector-api";
 import { shouldShowError } from "../lib/errorUtils";
@@ -6,30 +6,31 @@ import { shouldShowError } from "../lib/errorUtils";
 type Meeting = components["schemas"]["Meeting"];
 import { useRoomsCreateMeeting } from "../lib/apiHooks";
 import { notFound } from "next/navigation";
+import { ApiError } from "../api/_error";

 type ErrorMeeting = {
-  error: Error;
+  error: ApiError;
  loading: false;
  response: null;
  reload: () => void;
 };

 type LoadingMeeting = {
+  error: null;
  response: null;
  loading: true;
-  error: false;
  reload: () => void;
 };

 type SuccessMeeting = {
+  error: null;
  response: Meeting;
  loading: false;
-  error: null;
  reload: () => void;
 };

-const useRoomMeeting = (
-  roomName: string | null | undefined,
+const useRoomDefaultMeeting = (
+  roomName: string | null,
 ): ErrorMeeting | LoadingMeeting | SuccessMeeting => {
  const [response, setResponse] = useState<Meeting | null>(null);
  const [reload, setReload] = useState(0);
@@ -37,10 +38,15 @@ const useRoomMeeting = (
  const createMeetingMutation = useRoomsCreateMeeting();
  const reloadHandler = () => setReload((prev) => prev + 1);

+  // this is to undupe dev mode room creation
+  const creatingRef = useRef(false);
+
  useEffect(() => {
    if (!roomName) return;
+    if (creatingRef.current) return;

    const createMeeting = async () => {
+      creatingRef.current = true;
      try {
        const result = await createMeetingMutation.mutateAsync({
          params: {
@@ -48,6 +54,9 @@ const useRoomMeeting = (
              room_name: roomName,
            },
          },
+          body: {
+            allow_duplicated: false,
+          },
        });
        setResponse(result);
      } catch (error: any) {
@@ -60,14 +69,16 @@ const useRoomMeeting = (
        } else {
          setError(error);
        }
+      } finally {
+        creatingRef.current = false;
      }
    };

-    createMeeting();
+    createMeeting().then(() => {});
  }, [roomName, reload]);

  const loading = createMeetingMutation.isPending && !response;
-  const error = createMeetingMutation.error as Error | null;
+  const error = createMeetingMutation.error;

  return { response, loading, error, reload: reloadHandler } as
    | ErrorMeeting
@@ -75,4 +86,4 @@ const useRoomMeeting = (
    | SuccessMeeting;
 };

-export default useRoomMeeting;
+export default useRoomDefaultMeeting;
--- a/www/app/api/_error.ts
+++ b/www/app/api/_error.ts
@@ -0,0 +1,26 @@
+import { components } from "../reflector-api";
+import { isArray } from "remeda";
+
+export type ApiError = {
+  detail?: components["schemas"]["ValidationError"][];
+} | null;
+
+// errors as declared on api types is not != as they in reality e.g. detail may be a string
+export const printApiError = (error: ApiError) => {
+  if (!error || !error.detail) {
+    return null;
+  }
+  const detail = error.detail as unknown;
+  if (isArray(error.detail)) {
+    return error.detail.map((e) => e.msg).join(", ");
+  }
+  if (typeof detail === "string") {
+    if (detail.length > 0) {
+      return detail;
+    }
+    console.error("Error detail is empty");
+    return null;
+  }
+  console.error("Error detail is not a string or array");
+  return null;
+};
--- a/www/app/api/schemas.gen.ts
+++ b/www/app/api/schemas.gen.ts
--- a/www/app/api/services.gen.ts
+++ b/www/app/api/services.gen.ts
--- a/www/app/api/types.gen.ts
+++ b/www/app/api/types.gen.ts
--- a/www/app/components/MeetingMinimalHeader.tsx
+++ b/www/app/components/MeetingMinimalHeader.tsx
@@ -0,0 +1,101 @@
+"use client";
+
+import { Flex, Link, Button, Text, HStack } from "@chakra-ui/react";
+import NextLink from "next/link";
+import Image from "next/image";
+import { useRouter } from "next/navigation";
+import { roomUrl } from "../lib/routes";
+import { NonEmptyString } from "../lib/utils";
+
+interface MeetingMinimalHeaderProps {
+  roomName: NonEmptyString;
+  displayName?: string;
+  showLeaveButton?: boolean;
+  onLeave?: () => void;
+  showCreateButton?: boolean;
+  onCreateMeeting?: () => void;
+  isCreatingMeeting?: boolean;
+}
+
+export default function MeetingMinimalHeader({
+  roomName,
+  displayName,
+  showLeaveButton = true,
+  onLeave,
+  showCreateButton = false,
+  onCreateMeeting,
+  isCreatingMeeting = false,
+}: MeetingMinimalHeaderProps) {
+  const router = useRouter();
+
+  const handleLeaveMeeting = () => {
+    if (onLeave) {
+      onLeave();
+    } else {
+      router.push(roomUrl(roomName));
+    }
+  };
+
+  const roomTitle = displayName
+    ? displayName.endsWith("'s") || displayName.endsWith("s")
+      ? `${displayName} Room`
+      : `${displayName}'s Room`
+    : `${roomName} Room`;
+
+  return (
+    <Flex
+      as="header"
+      justify="space-between"
+      alignItems="center"
+      w="100%"
+      py="2"
+      px="4"
+      bg="white"
+      position="sticky"
+      top="0"
+      zIndex="10"
+    >
+      {/* Logo and Room Context */}
+      <Flex alignItems="center" gap={3}>
+        <Link as={NextLink} href="/" className="flex items-center">
+          <Image
+            src="/reach.svg"
+            width={24}
+            height={30}
+            className="h-8 w-auto"
+            alt="Reflector"
+          />
+        </Link>
+        <Text fontSize="lg" fontWeight="semibold" color="black">
+          {roomTitle}
+        </Text>
+      </Flex>
+
+      {/* Action Buttons */}
+      <HStack gap={2}>
+        {showCreateButton && onCreateMeeting && (
+          <Button
+            colorScheme="green"
+            size="sm"
+            onClick={onCreateMeeting}
+            loading={isCreatingMeeting}
+            disabled={isCreatingMeeting}
+          >
+            Create Meeting
+          </Button>
+        )}
+        {showLeaveButton && (
+          <Button
+            variant="outline"
+            colorScheme="gray"
+            size="sm"
+            onClick={handleLeaveMeeting}
+            disabled={isCreatingMeeting}
+          >
+            Leave Room
+          </Button>
+        )}
+      </HStack>
+    </Flex>
+  );
+}
--- a/www/app/lib/WherebyWebinarEmbed.tsx
+++ b/www/app/lib/WherebyWebinarEmbed.tsx
@@ -4,16 +4,16 @@ import "@whereby.com/browser-sdk/embed";
 import { Box, Button, HStack, Text, Link } from "@chakra-ui/react";
 import { toaster } from "../components/ui/toaster";

-interface WherebyEmbedProps {
+interface WherebyWebinarEmbedProps {
  roomUrl: string;
  onLeave?: () => void;
 }

-// currently used for webinars only
+// used for webinars only
 export default function WherebyWebinarEmbed({
  roomUrl,
  onLeave,
-}: WherebyEmbedProps) {
+}: WherebyWebinarEmbedProps) {
  const wherebyRef = useRef<HTMLElement>(null);

  // TODO extract common toast logic / styles to be used by consent toast on normal rooms
--- a/www/app/lib/apiHooks.ts
+++ b/www/app/lib/apiHooks.ts
@@ -12,7 +12,7 @@ import { useAuth } from "./AuthProvider";
 * or, limitation or incorrect usage of .d type generator from json schema
 * */

-const useAuthReady = () => {
+export const useAuthReady = () => {
  const auth = useAuth();

  return {
@@ -75,7 +75,7 @@ export function useTranscriptDelete() {

  return $api.useMutation("delete", "/v1/transcripts/{transcript_id}", {
    onSuccess: () => {
-      queryClient.invalidateQueries({
+      return queryClient.invalidateQueries({
        queryKey: ["get", "/v1/transcripts/search"],
      });
    },
@@ -102,7 +102,7 @@ export function useTranscriptGet(transcriptId: string | null) {
    {
      params: {
        path: {
-          transcript_id: transcriptId || "",
+          transcript_id: transcriptId!,
        },
      },
    },
@@ -120,7 +120,7 @@ export function useRoomGet(roomId: string | null) {
    "/v1/rooms/{room_id}",
    {
      params: {
-        path: { room_id: roomId || "" },
+        path: { room_id: roomId! },
      },
    },
    {
@@ -145,7 +145,7 @@ export function useRoomCreate() {

  return $api.useMutation("post", "/v1/rooms", {
    onSuccess: () => {
-      queryClient.invalidateQueries({
+      return queryClient.invalidateQueries({
        queryKey: $api.queryOptions("get", "/v1/rooms").queryKey,
      });
    },
@@ -188,7 +188,7 @@ export function useRoomDelete() {

  return $api.useMutation("delete", "/v1/rooms/{room_id}", {
    onSuccess: () => {
-      queryClient.invalidateQueries({
+      return queryClient.invalidateQueries({
        queryKey: $api.queryOptions("get", "/v1/rooms").queryKey,
      });
    },
@@ -236,7 +236,7 @@ export function useTranscriptUpdate() {

  return $api.useMutation("patch", "/v1/transcripts/{transcript_id}", {
    onSuccess: (data, variables) => {
-      queryClient.invalidateQueries({
+      return queryClient.invalidateQueries({
        queryKey: $api.queryOptions("get", "/v1/transcripts/{transcript_id}", {
          params: {
            path: { transcript_id: variables.params.path.transcript_id },
@@ -270,7 +270,7 @@ export function useTranscriptUploadAudio() {
    "/v1/transcripts/{transcript_id}/record/upload",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
+        return queryClient.invalidateQueries({
          queryKey: $api.queryOptions(
            "get",
            "/v1/transcripts/{transcript_id}",
@@ -327,7 +327,7 @@ export function useTranscriptTopics(transcriptId: string | null) {
    "/v1/transcripts/{transcript_id}/topics",
    {
      params: {
-        path: { transcript_id: transcriptId || "" },
+        path: { transcript_id: transcriptId! },
      },
    },
    {
@@ -344,7 +344,7 @@ export function useTranscriptTopicsWithWords(transcriptId: string | null) {
    "/v1/transcripts/{transcript_id}/topics/with-words",
    {
      params: {
-        path: { transcript_id: transcriptId || "" },
+        path: { transcript_id: transcriptId! },
      },
    },
    {
@@ -365,8 +365,8 @@ export function useTranscriptTopicsWithWordsPerSpeaker(
    {
      params: {
        path: {
-          transcript_id: transcriptId || "",
-          topic_id: topicId || "",
+          transcript_id: transcriptId!,
+          topic_id: topicId!,
        },
      },
    },
@@ -384,7 +384,7 @@ export function useTranscriptParticipants(transcriptId: string | null) {
    "/v1/transcripts/{transcript_id}/participants",
    {
      params: {
-        path: { transcript_id: transcriptId || "" },
+        path: { transcript_id: transcriptId! },
      },
    },
    {
@@ -402,7 +402,7 @@ export function useTranscriptParticipantUpdate() {
    "/v1/transcripts/{transcript_id}/participants/{participant_id}",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
+        return queryClient.invalidateQueries({
          queryKey: $api.queryOptions(
            "get",
            "/v1/transcripts/{transcript_id}/participants",
@@ -430,7 +430,7 @@ export function useTranscriptParticipantCreate() {
    "/v1/transcripts/{transcript_id}/participants",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
+        return queryClient.invalidateQueries({
          queryKey: $api.queryOptions(
            "get",
            "/v1/transcripts/{transcript_id}/participants",
@@ -458,7 +458,7 @@ export function useTranscriptParticipantDelete() {
    "/v1/transcripts/{transcript_id}/participants/{participant_id}",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
+        return queryClient.invalidateQueries({
          queryKey: $api.queryOptions(
            "get",
            "/v1/transcripts/{transcript_id}/participants",
@@ -486,28 +486,30 @@ export function useTranscriptSpeakerAssign() {
    "/v1/transcripts/{transcript_id}/speaker/assign",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
-          queryKey: $api.queryOptions(
-            "get",
-            "/v1/transcripts/{transcript_id}",
-            {
-              params: {
-                path: { transcript_id: variables.params.path.transcript_id },
+        return Promise.all([
+          queryClient.invalidateQueries({
+            queryKey: $api.queryOptions(
+              "get",
+              "/v1/transcripts/{transcript_id}",
+              {
+                params: {
+                  path: { transcript_id: variables.params.path.transcript_id },
+                },
              },
-            },
-          ).queryKey,
-        });
-        queryClient.invalidateQueries({
-          queryKey: $api.queryOptions(
-            "get",
-            "/v1/transcripts/{transcript_id}/participants",
-            {
-              params: {
-                path: { transcript_id: variables.params.path.transcript_id },
+            ).queryKey,
+          }),
+          queryClient.invalidateQueries({
+            queryKey: $api.queryOptions(
+              "get",
+              "/v1/transcripts/{transcript_id}/participants",
+              {
+                params: {
+                  path: { transcript_id: variables.params.path.transcript_id },
+                },
              },
-            },
-          ).queryKey,
-        });
+            ).queryKey,
+          }),
+        ]);
      },
      onError: (error) => {
        setError(error as Error, "There was an error assigning the speaker");
@@ -525,28 +527,30 @@ export function useTranscriptSpeakerMerge() {
    "/v1/transcripts/{transcript_id}/speaker/merge",
    {
      onSuccess: (data, variables) => {
-        queryClient.invalidateQueries({
-          queryKey: $api.queryOptions(
-            "get",
-            "/v1/transcripts/{transcript_id}",
-            {
-              params: {
-                path: { transcript_id: variables.params.path.transcript_id },
+        return Promise.all([
+          queryClient.invalidateQueries({
+            queryKey: $api.queryOptions(
+              "get",
+              "/v1/transcripts/{transcript_id}",
+              {
+                params: {
+                  path: { transcript_id: variables.params.path.transcript_id },
+                },
              },
-            },
-          ).queryKey,
-        });
-        queryClient.invalidateQueries({
-          queryKey: $api.queryOptions(
-            "get",
-            "/v1/transcripts/{transcript_id}/participants",
-            {
-              params: {
-                path: { transcript_id: variables.params.path.transcript_id },
+            ).queryKey,
+          }),
+          queryClient.invalidateQueries({
+            queryKey: $api.queryOptions(
+              "get",
+              "/v1/transcripts/{transcript_id}/participants",
+              {
+                params: {
+                  path: { transcript_id: variables.params.path.transcript_id },
+                },
              },
-            },
-          ).queryKey,
-        });
+            ).queryKey,
+          }),
+        ]);
      },
      onError: (error) => {
        setError(error as Error, "There was an error merging speakers");
@@ -565,6 +569,29 @@ export function useMeetingAudioConsent() {
  });
 }

+export function useMeetingDeactivate() {
+  const { setError } = useError();
+  const queryClient = useQueryClient();
+
+  return $api.useMutation("patch", `/v1/meetings/{meeting_id}/deactivate`, {
+    onError: (error) => {
+      setError(error as Error, "Failed to end meeting");
+    },
+    onSuccess: () => {
+      return queryClient.invalidateQueries({
+        predicate: (query) => {
+          const key = query.queryKey;
+          return key.some(
+            (k) =>
+              typeof k === "string" &&
+              !!MEETING_LIST_PATH_PARTIALS.find((e) => k.includes(e)),
+          );
+        },
+      });
+    },
+  });
+}
+
 export function useTranscriptWebRTC() {
  const { setError } = useError();

@@ -585,7 +612,7 @@ export function useTranscriptCreate() {

  return $api.useMutation("post", "/v1/transcripts", {
    onSuccess: () => {
-      queryClient.invalidateQueries({
+      return queryClient.invalidateQueries({
        queryKey: ["get", "/v1/transcripts/search"],
      });
    },
@@ -600,13 +627,164 @@ export function useRoomsCreateMeeting() {
  const queryClient = useQueryClient();

  return $api.useMutation("post", "/v1/rooms/{room_name}/meeting", {
-    onSuccess: () => {
-      queryClient.invalidateQueries({
-        queryKey: $api.queryOptions("get", "/v1/rooms").queryKey,
-      });
+    onSuccess: async (data, variables) => {
+      const roomName = variables.params.path.room_name;
+      await Promise.all([
+        queryClient.invalidateQueries({
+          queryKey: $api.queryOptions("get", "/v1/rooms").queryKey,
+        }),
+        queryClient.invalidateQueries({
+          queryKey: $api.queryOptions(
+            "get",
+            "/v1/rooms/{room_name}/meetings/active" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_ACTIVE_PATH_PARTIAL}`,
+            {
+              params: {
+                path: { room_name: roomName },
+              },
+            },
+          ).queryKey,
+        }),
+      ]);
    },
    onError: (error) => {
      setError(error as Error, "There was an error creating the meeting");
    },
  });
 }
+
+// Calendar integration hooks
+export function useRoomGetByName(roomName: string | null) {
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/name/{room_name}",
+    {
+      params: {
+        path: { room_name: roomName! },
+      },
+    },
+    {
+      enabled: !!roomName,
+    },
+  );
+}
+
+export function useRoomUpcomingMeetings(roomName: string | null) {
+  const { isAuthenticated } = useAuthReady();
+
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/{room_name}/meetings/upcoming" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_UPCOMING_PATH_PARTIAL}`,
+    {
+      params: {
+        path: { room_name: roomName! },
+      },
+    },
+    {
+      enabled: !!roomName && isAuthenticated,
+    },
+  );
+}
+
+const MEETINGS_PATH_PARTIAL = "meetings" as const;
+const MEETINGS_ACTIVE_PATH_PARTIAL = `${MEETINGS_PATH_PARTIAL}/active` as const;
+const MEETINGS_UPCOMING_PATH_PARTIAL =
+  `${MEETINGS_PATH_PARTIAL}/upcoming` as const;
+const MEETING_LIST_PATH_PARTIALS = [
+  MEETINGS_ACTIVE_PATH_PARTIAL,
+  MEETINGS_UPCOMING_PATH_PARTIAL,
+];
+
+export function useRoomActiveMeetings(roomName: string | null) {
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/{room_name}/meetings/active" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_ACTIVE_PATH_PARTIAL}`,
+    {
+      params: {
+        path: { room_name: roomName! },
+      },
+    },
+    {
+      enabled: !!roomName,
+    },
+  );
+}
+
+export function useRoomGetMeeting(
+  roomName: string | null,
+  meetingId: string | null,
+) {
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/{room_name}/meetings/{meeting_id}",
+    {
+      params: {
+        path: {
+          room_name: roomName!,
+          meeting_id: meetingId!,
+        },
+      },
+    },
+    {
+      enabled: !!roomName && !!meetingId,
+    },
+  );
+}
+
+export function useRoomJoinMeeting() {
+  const { setError } = useError();
+
+  return $api.useMutation(
+    "post",
+    "/v1/rooms/{room_name}/meetings/{meeting_id}/join",
+    {
+      onError: (error) => {
+        setError(error as Error, "There was an error joining the meeting");
+      },
+    },
+  );
+}
+
+export function useRoomIcsSync() {
+  const { setError } = useError();
+
+  return $api.useMutation("post", "/v1/rooms/{room_name}/ics/sync", {
+    onError: (error) => {
+      setError(error as Error, "There was an error syncing the calendar");
+    },
+  });
+}
+
+export function useRoomIcsStatus(roomName: string | null) {
+  const { isAuthenticated } = useAuthReady();
+
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/{room_name}/ics/status",
+    {
+      params: {
+        path: { room_name: roomName! },
+      },
+    },
+    {
+      enabled: !!roomName && isAuthenticated,
+    },
+  );
+}
+
+export function useRoomCalendarEvents(roomName: string | null) {
+  const { isAuthenticated } = useAuthReady();
+
+  return $api.useQuery(
+    "get",
+    "/v1/rooms/{room_name}/meetings",
+    {
+      params: {
+        path: { room_name: roomName! },
+      },
+    },
+    {
+      enabled: !!roomName && isAuthenticated,
+    },
+  );
+}
+// End of Calendar integration hooks
--- a/www/app/lib/routes.ts
+++ b/www/app/lib/routes.ts
@@ -0,0 +1,7 @@
+import { NonEmptyString } from "./utils";
+
+export const roomUrl = (roomName: NonEmptyString) => `/${roomName}`;
+export const roomMeetingUrl = (
+  roomName: NonEmptyString,
+  meetingId: NonEmptyString,
+) => `${roomUrl(roomName)}/${meetingId}`;
--- a/www/app/lib/routesClient.ts
+++ b/www/app/lib/routesClient.ts
@@ -0,0 +1,5 @@
+import { roomUrl } from "./routes";
+import { NonEmptyString } from "./utils";
+
+export const roomAbsoluteUrl = (roomName: NonEmptyString) =>
+  `${window.location.origin}${roomUrl(roomName)}`;
--- a/www/app/lib/timeUtils.ts
+++ b/www/app/lib/timeUtils.ts
@@ -0,0 +1,25 @@
+export const formatDateTime = (d: Date): string => {
+  return d.toLocaleString("en-US", {
+    month: "short",
+    day: "numeric",
+    hour: "2-digit",
+    minute: "2-digit",
+  });
+};
+
+export const formatStartedAgo = (
+  startTime: Date,
+  now: Date = new Date(),
+): string => {
+  const diff = now.getTime() - startTime.getTime();
+
+  if (diff <= 0) return "Starting now";
+
+  const minutes = Math.floor(diff / 60000);
+  const hours = Math.floor(minutes / 60);
+  const days = Math.floor(hours / 24);
+
+  if (days > 0) return `Started ${days}d ${hours % 24}h ${minutes % 60}m ago`;
+  if (hours > 0) return `Started ${hours}h ${minutes % 60}m ago`;
+  return `Started ${minutes} minutes ago`;
+};
--- a/www/app/lib/wherebyClient.ts
+++ b/www/app/lib/wherebyClient.ts
@@ -0,0 +1,22 @@
+import { useEffect, useState } from "react";
+import { components } from "../reflector-api";
+
+export const useWhereby = () => {
+  const [wherebyLoaded, setWherebyLoaded] = useState(false);
+  useEffect(() => {
+    if (typeof window !== "undefined") {
+      import("@whereby.com/browser-sdk/embed")
+        .then(() => {
+          setWherebyLoaded(true);
+        })
+        .catch(console.error.bind(console));
+    }
+  }, []);
+  return wherebyLoaded;
+};
+
+export const getWherebyUrl = (
+  meeting: Pick<components["schemas"]["Meeting"], "room_url" | "host_room_url">,
+) =>
+  // host_room_url possible '' atm
+  meeting.host_room_url || meeting.room_url;
--- a/www/app/reflector-api.d.ts
+++ b/www/app/reflector-api.d.ts
@@ -41,6 +41,23 @@ export interface paths {
    patch?: never;
    trace?: never;
  };
+  "/v1/meetings/{meeting_id}/deactivate": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    get?: never;
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    /** Meeting Deactivate */
+    patch: operations["v1_meeting_deactivate"];
+    trace?: never;
+  };
  "/v1/rooms": {
    parameters: {
      query?: never;
@@ -78,6 +95,23 @@ export interface paths {
    patch: operations["v1_rooms_update"];
    trace?: never;
  };
+  "/v1/rooms/name/{room_name}": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /** Rooms Get By Name */
+    get: operations["v1_rooms_get_by_name"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
  "/v1/rooms/{room_name}/meeting": {
    parameters: {
      query?: never;
@@ -115,6 +149,128 @@ export interface paths {
    patch?: never;
    trace?: never;
  };
+  "/v1/rooms/{room_name}/ics/sync": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    get?: never;
+    put?: never;
+    /** Rooms Sync Ics */
+    post: operations["v1_rooms_sync_ics"];
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/ics/status": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /** Rooms Ics Status */
+    get: operations["v1_rooms_ics_status"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/meetings": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /** Rooms List Meetings */
+    get: operations["v1_rooms_list_meetings"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/meetings/upcoming": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /** Rooms List Upcoming Meetings */
+    get: operations["v1_rooms_list_upcoming_meetings"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/meetings/active": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /** Rooms List Active Meetings */
+    get: operations["v1_rooms_list_active_meetings"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/meetings/{meeting_id}": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    /**
+     * Rooms Get Meeting
+     * @description Get a single meeting by ID within a specific room.
+     */
+    get: operations["v1_rooms_get_meeting"];
+    put?: never;
+    post?: never;
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
+  "/v1/rooms/{room_name}/meetings/{meeting_id}/join": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    get?: never;
+    put?: never;
+    /** Rooms Join Meeting */
+    post: operations["v1_rooms_join_meeting"];
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
  "/v1/transcripts": {
    parameters: {
      query?: never;
@@ -505,6 +661,52 @@ export interface components {
       */
      chunk: string;
    };
+    /** CalendarEventResponse */
+    CalendarEventResponse: {
+      /** Id */
+      id: string;
+      /** Room Id */
+      room_id: string;
+      /** Ics Uid */
+      ics_uid: string;
+      /** Title */
+      title?: string | null;
+      /** Description */
+      description?: string | null;
+      /**
+       * Start Time
+       * Format: date-time
+       */
+      start_time: string;
+      /**
+       * End Time
+       * Format: date-time
+       */
+      end_time: string;
+      /** Attendees */
+      attendees?:
+        | {
+            [key: string]: unknown;
+          }[]
+        | null;
+      /** Location */
+      location?: string | null;
+      /**
+       * Last Synced
+       * Format: date-time
+       */
+      last_synced: string;
+      /**
+       * Created At
+       * Format: date-time
+       */
+      created_at: string;
+      /**
+       * Updated At
+       * Format: date-time
+       */
+      updated_at: string;
+    };
    /** CreateParticipant */
    CreateParticipant: {
      /** Speaker */
@@ -536,6 +738,26 @@ export interface components {
      webhook_url: string;
      /** Webhook Secret */
      webhook_secret: string;
+      /** Ics Url */
+      ics_url?: string | null;
+      /**
+       * Ics Fetch Interval
+       * @default 300
+       */
+      ics_fetch_interval: number;
+      /**
+       * Ics Enabled
+       * @default false
+       */
+      ics_enabled: boolean;
+    };
+    /** CreateRoomMeeting */
+    CreateRoomMeeting: {
+      /**
+       * Allow Duplicated
+       * @default false
+       */
+      allow_duplicated: boolean | null;
    };
    /** CreateTranscript */
    CreateTranscript: {
@@ -748,6 +970,60 @@ export interface components {
      /** Detail */
      detail?: components["schemas"]["ValidationError"][];
    };
+    /** ICSStatus */
+    ICSStatus: {
+      /**
+       * Status
+       * @enum {string}
+       */
+      status: "enabled" | "disabled";
+      /** Last Sync */
+      last_sync?: string | null;
+      /** Next Sync */
+      next_sync?: string | null;
+      /** Last Etag */
+      last_etag?: string | null;
+      /**
+       * Events Count
+       * @default 0
+       */
+      events_count: number;
+    };
+    /** ICSSyncResult */
+    ICSSyncResult: {
+      status: components["schemas"]["SyncStatus"];
+      /** Hash */
+      hash?: string | null;
+      /**
+       * Events Found
+       * @default 0
+       */
+      events_found: number;
+      /**
+       * Total Events
+       * @default 0
+       */
+      total_events: number;
+      /**
+       * Events Created
+       * @default 0
+       */
+      events_created: number;
+      /**
+       * Events Updated
+       * @default 0
+       */
+      events_updated: number;
+      /**
+       * Events Deleted
+       * @default 0
+       */
+      events_deleted: number;
+      /** Error */
+      error?: string | null;
+      /** Reason */
+      reason?: string | null;
+    };
    /** Meeting */
    Meeting: {
      /** Id */
@@ -768,12 +1044,53 @@ export interface components {
       * Format: date-time
       */
      end_date: string;
+      /** User Id */
+      user_id?: string | null;
+      /** Room Id */
+      room_id?: string | null;
+      /**
+       * Is Locked
+       * @default false
+       */
+      is_locked: boolean;
+      /**
+       * Room Mode
+       * @default normal
+       * @enum {string}
+       */
+      room_mode: "normal" | "group";
      /**
       * Recording Type
       * @default cloud
       * @enum {string}
       */
      recording_type: "none" | "local" | "cloud";
+      /**
+       * Recording Trigger
+       * @default automatic-2nd-participant
+       * @enum {string}
+       */
+      recording_trigger:
+        | "none"
+        | "prompt"
+        | "automatic"
+        | "automatic-2nd-participant";
+      /**
+       * Num Clients
+       * @default 0
+       */
+      num_clients: number;
+      /**
+       * Is Active
+       * @default true
+       */
+      is_active: boolean;
+      /** Calendar Event Id */
+      calendar_event_id?: string | null;
+      /** Calendar Metadata */
+      calendar_metadata?: {
+        [key: string]: unknown;
+      } | null;
    };
    /** MeetingConsentRequest */
    MeetingConsentRequest: {
@@ -844,6 +1161,22 @@ export interface components {
      recording_trigger: string;
      /** Is Shared */
      is_shared: boolean;
+      /** Ics Url */
+      ics_url?: string | null;
+      /**
+       * Ics Fetch Interval
+       * @default 300
+       */
+      ics_fetch_interval: number;
+      /**
+       * Ics Enabled
+       * @default false
+       */
+      ics_enabled: boolean;
+      /** Ics Last Sync */
+      ics_last_sync?: string | null;
+      /** Ics Last Etag */
+      ics_last_etag?: string | null;
    };
    /** RoomDetails */
    RoomDetails: {
@@ -874,6 +1207,22 @@ export interface components {
      recording_trigger: string;
      /** Is Shared */
      is_shared: boolean;
+      /** Ics Url */
+      ics_url?: string | null;
+      /**
+       * Ics Fetch Interval
+       * @default 300
+       */
+      ics_fetch_interval: number;
+      /**
+       * Ics Enabled
+       * @default false
+       */
+      ics_enabled: boolean;
+      /** Ics Last Sync */
+      ics_last_sync?: string | null;
+      /** Ics Last Etag */
+      ics_last_etag?: string | null;
      /** Webhook Url */
      webhook_url: string | null;
      /** Webhook Secret */
@@ -998,6 +1347,11 @@ export interface components {
      /** Name */
      name: string;
    };
+    /**
+     * SyncStatus
+     * @enum {string}
+     */
+    SyncStatus: "success" | "unchanged" | "error" | "skipped";
    /** Topic */
    Topic: {
      /** Name */
@@ -1022,27 +1376,33 @@ export interface components {
    /** UpdateRoom */
    UpdateRoom: {
      /** Name */
-      name: string;
+      name?: string | null;
      /** Zulip Auto Post */
-      zulip_auto_post: boolean;
+      zulip_auto_post?: boolean | null;
      /** Zulip Stream */
-      zulip_stream: string;
+      zulip_stream?: string | null;
      /** Zulip Topic */
-      zulip_topic: string;
+      zulip_topic?: string | null;
      /** Is Locked */
-      is_locked: boolean;
+      is_locked?: boolean | null;
      /** Room Mode */
-      room_mode: string;
+      room_mode?: string | null;
      /** Recording Type */
-      recording_type: string;
+      recording_type?: string | null;
      /** Recording Trigger */
-      recording_trigger: string;
+      recording_trigger?: string | null;
      /** Is Shared */
-      is_shared: boolean;
+      is_shared?: boolean | null;
      /** Webhook Url */
-      webhook_url: string;
+      webhook_url?: string | null;
      /** Webhook Secret */
-      webhook_secret: string;
+      webhook_secret?: string | null;
+      /** Ics Url */
+      ics_url?: string | null;
+      /** Ics Fetch Interval */
+      ics_fetch_interval?: number | null;
+      /** Ics Enabled */
+      ics_enabled?: boolean | null;
    };
    /** UpdateTranscript */
    UpdateTranscript: {
@@ -1204,6 +1564,37 @@ export interface operations {
      };
    };
  };
+  v1_meeting_deactivate: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        meeting_id: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": unknown;
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
  v1_rooms_list: {
    parameters: {
      query?: {
@@ -1368,7 +1759,7 @@ export interface operations {
      };
    };
  };
-  v1_rooms_create_meeting: {
+  v1_rooms_get_by_name: {
    parameters: {
      query?: never;
      header?: never;
@@ -1378,6 +1769,41 @@ export interface operations {
      cookie?: never;
    };
    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["RoomDetails"];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_create_meeting: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody: {
+      content: {
+        "application/json": components["schemas"]["CreateRoomMeeting"];
+      };
+    };
    responses: {
      /** @description Successful Response */
      200: {
@@ -1430,6 +1856,227 @@ export interface operations {
      };
    };
  };
+  v1_rooms_sync_ics: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["ICSSyncResult"];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_ics_status: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["ICSStatus"];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_list_meetings: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["CalendarEventResponse"][];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_list_upcoming_meetings: {
+    parameters: {
+      query?: {
+        minutes_ahead?: number;
+      };
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["CalendarEventResponse"][];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_list_active_meetings: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["Meeting"][];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_get_meeting: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+        meeting_id: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["Meeting"];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
+  v1_rooms_join_meeting: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path: {
+        room_name: string;
+        meeting_id: string;
+      };
+      cookie?: never;
+    };
+    requestBody?: never;
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["Meeting"];
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
  v1_transcripts_list: {
    parameters: {
      query?: {
--- a/www/app/webinars/[title]/page.tsx
+++ b/www/app/webinars/[title]/page.tsx
@@ -3,7 +3,7 @@ import { useEffect, useState, use } from "react";
 import Link from "next/link";
 import Image from "next/image";
 import { notFound } from "next/navigation";
-import useRoomMeeting from "../../[roomName]/useRoomMeeting";
+import useRoomDefaultMeeting from "../../[roomName]/useRoomDefaultMeeting";
 import dynamic from "next/dynamic";
 const WherebyEmbed = dynamic(() => import("../../lib/WherebyWebinarEmbed"), {
  ssr: false,
@@ -72,7 +72,7 @@ export default function WebinarPage(details: WebinarDetails) {
  const startDate = new Date(Date.parse(webinar.startsAt));
  const endDate = new Date(Date.parse(webinar.endsAt));

-  const meeting = useRoomMeeting(ROOM_NAME);
+  const meeting = useRoomDefaultMeeting(ROOM_NAME);
  const roomUrl = meeting?.response?.host_room_url
    ? meeting?.response?.host_room_url
    : meeting?.response?.room_url;
--- a/www/package.json
+++ b/www/package.json
@@ -45,6 +45,7 @@
    "react-qr-code": "^2.0.12",
    "react-select-search": "^4.1.7",
    "redlock": "5.0.0-beta.2",
+    "remeda": "^2.31.1",
    "sass": "^1.63.6",
    "simple-peer": "^9.11.1",
    "tailwindcss": "^3.3.2",
--- a/www/pnpm-lock.yaml
+++ b/www/pnpm-lock.yaml
@@ -106,6 +106,9 @@ importers:
      redlock:
        specifier: 5.0.0-beta.2
        version: 5.0.0-beta.2
+      remeda:
+        specifier: ^2.31.1
+        version: 2.31.1
      sass:
        specifier: ^1.63.6
        version: 1.90.0
@@ -7645,6 +7648,12 @@ packages:
        integrity: sha512-Dh7l57ianaEoIpzbp0PC9UKAdCSVklD8E5Rpw7ETfbTl3FqcOOgq5q2LVDhgGCkaBv7p24JXikPdvhhmHvKMsw==,
      }

+  remeda@2.31.1:
+    resolution:
+      {
+        integrity: sha512-FRZefcuXbmCoYt8hAITAzW4t8i/RERaGk/+GtRN90eV3NHxsnRKCDIOJVrwrQ6zz77TG/Xyi9mGRfiJWT7DK1g==,
+      }
+
  require-directory@2.1.1:
    resolution:
      {
@@ -14510,6 +14519,10 @@ snapshots:
      unified: 11.0.5
      vfile: 6.0.3

+  remeda@2.31.1:
+    dependencies:
+      type-fest: 4.41.0
+
  require-directory@2.1.1: {}

  require-from-string@2.0.2: {}
Author	SHA1	Message	Date
Mathieu Virbel	6566e04300	chore(main): release 0.12.1 (#658 )	2025-09-17 17:17:22 -06:00
Mathieu Virbel	870e860517	fix: production blocked because having existing meeting with room_id null (#657 )	2025-09-17 17:09:54 -06:00
Mathieu Virbel	396a95d5ce	chore(main): release 0.12.0 (#654 )	2025-09-17 16:44:11 -06:00
Mathieu Virbel	6f680b5795	feat: calendar integration (#608 ) * feat: calendar integration * feat: add ICS calendar API endpoints for room configuration and sync * feat: add Celery background tasks for ICS sync * feat: implement Phase 2 - Multiple active meetings per room with grace period This commit adds support for multiple concurrent meetings per room, implementing grace period logic and improved meeting lifecycle management for calendar integration. ## Database Changes - Remove unique constraint preventing multiple active meetings per room - Add last_participant_left_at field to track when meeting becomes empty - Add grace_period_minutes field (default: 15) for configurable grace period ## Meeting Controller Enhancements - Add get_all_active_for_room() to retrieve all active meetings for a room - Add get_active_by_calendar_event() to find meetings by calendar event ID - Maintain backward compatibility with existing get_active() method ## New API Endpoints - GET /rooms/{room_name}/meetings/active - List all active meetings - POST /rooms/{room_name}/meetings/{meeting_id}/join - Join specific meeting ## Meeting Lifecycle Improvements - 15-minute grace period after last participant leaves - Automatic reactivation when participant rejoins during grace period - Force close calendar meetings 30 minutes after scheduled end time - Update process_meetings task to handle multiple active meetings ## Whereby Integration - Clear grace period when participants join via webhook events - Track participant count for grace period management ## Testing - Add comprehensive tests for multiple active meetings - Test grace period behavior and participant rejoin scenarios - Test calendar meeting force closure logic - All 5 new tests passing This enables proper calendar integration with overlapping meetings while preventing accidental meeting closures through the grace period mechanism. * feat: implement frontend for calendar integration (Phase 3 & 4) - Created MeetingSelection component for choosing between multiple active meetings - Shows both active meetings and upcoming calendar events (30 min ahead) - Displays meeting metadata with privacy controls (owner-only details) - Supports creation of unscheduled meetings alongside calendar meetings - Added waiting page for users joining before scheduled start time - Shows countdown timer until meeting begins - Auto-transitions to meeting when calendar event becomes active - Handles early joining with proper routing - Created collapsible info panel showing meeting details - Displays calendar metadata (title, description, attendees) - Shows participant count and duration - Privacy-aware: sensitive info only visible to room owners - Integrated ICS settings into room configuration dialog - Test connection functionality with immediate feedback - Manual sync trigger with detailed results - Shows last sync time and ETag for monitoring - Configurable sync intervals (1 min to 1 hour) - New /room/{roomName} route for meeting selection - Waiting room at /room/{roomName}/wait?eventId={id} - Classic room page at /{roomName} with meeting info - Uses sessionStorage to pass selected meeting between pages - Added new endpoints for active/upcoming meetings - Regenerated TypeScript client with latest OpenAPI spec - Proper error handling and loading states - Auto-refresh every 30 seconds for live updates - Color-coded badges for meeting status - Attendee status indicators (accepted/declined/tentative) - Responsive design with Chakra UI components - Clear visual hierarchy between active and upcoming meetings - Smart truncation for long attendee lists This completes the frontend implementation for calendar integration, enabling users to seamlessly join scheduled meetings from their calendar applications. * WIP: Migrate calendar integration frontend to React Query - Migrate all calendar components from useApi to React Query hooks - Fix Chakra UI v3 compatibility issues (Card, Progress, spacing props, leftIcon) - Update backend Meeting model to include calendar fields - Replace imperative API calls with declarative React Query patterns - Remove old OpenAPI generated files that conflict with new structure * fix: alembic migrations * feat: add calendar migration * feat: update ics, first version working * feat: implement tabbed interface for room edit dialog - Add General, Calendar, and Share tabs to organize room settings - Move ICS settings to dedicated Calendar tab - Move Zulip configuration to Share tab - Keep basic room settings and webhooks in General tab - Remove redundant migration file - Fix Chakra UI v3 compatibility issues in calendar components 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * fix: infinite loop * feat: improve ICS calendar sync UX and fix room URL matching - Replace "Test Connection" button with "Force Sync" button (Edit Room only) - Show detailed sync results: total events downloaded vs room matches - Remove emoticons and auto-hide timeout for cleaner UX - Fix room URL matching to use UI_BASE_URL instead of BASE_URL - Replace FaSync icon with LuRefreshCw for consistency - Clear sync results when dialog closes or Force Sync pressed - Update tests to reflect UI_BASE_URL change and exact URL matching 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * feat: reorganize room edit dialog and fix Force Sync button - Move WebHook configuration from General to dedicated WebHook tab - Add WebHook tab after Share tab in room edit dialog - Fix Force Sync button not appearing by adding missing isEditing prop - Fix indentation issues in MeetingSelection component 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * feat: complete calendar integration with UI improvements and code cleanup Calendar Integration Tasks: - Update upcoming meetings window from 30 to 120 minutes - Include currently happening events in upcoming meetings API - Create shared time utility functions (formatDateTime, formatCountdown, formatStartedAgo) - Improve ongoing meetings UI logic with proper time detection - Fix backend code organization and remove excessive documentation UI/UX Improvements: - Restructure room page layout using MinimalHeader pattern - Remove borders from header and footer elements - Change button text from "Leave Meeting" to "Leave Room" - Remove "Back to Reflector" footer for cleaner design - Extract WaitPageClient component for better separation Backend Changes: - calendar_events.py: Fix import organization and extend timing window - rooms.py: Update API default from 30 to 120 minutes - Enhanced test coverage for ongoing meeting scenarios Frontend Changes: - MinimalHeader: Add onLeave prop for custom navigation - MeetingSelection: Complete layout restructure with shared utilities - timeUtils: New shared utility file for consistent time formatting 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * feat: remove wait page and simplify Join button with 5-minute disable logic - Remove entire wait page directory and associated files - Update handleJoinUpcoming to create unscheduled meeting directly - Simplify Join button to single state: - Always shows "Join" text - Blue when meeting can be joined (ongoing or within 5 minutes) - Gray/disabled when more than 5 minutes away - Remove confusing "Join Now", "Join Early" text variations 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * feat: improve calendar integration and meeting UI - Refactor ICS sync tasks to use @asynctask decorator for cleaner async handling - Extract meeting creation logic into reusable function - Improve meeting selection UI with distinct current/upcoming sections - Add early join functionality for upcoming meetings within 5-minute window - Simplify non-ICS room workflow with direct Whereby embed - Fix import paths and component organization 🤖 Generated with [Claude Code](https://claude.ai/code) Co-Authored-By: Claude <noreply@anthropic.com> * feat: restore original recording consent functionality - Remove custom ConsentDialogButton and WherebyEmbed components - Merge RoomClient logic back into main room page - Restore original consent UI: blue button with toast modal - Maintain calendar integration features for ICS-enabled rooms - Add consent-handler.md documentation of original functionality - Preserve focus management and accessibility features * fix: redirect Join Now button to local meeting page - Change handleJoinDirect to use onMeetingSelect instead of opening external URL - Join Now button now navigates to /{roomName}/{meetingId} instead of whereby.com - Maintains proper routing within the application * feat: remove restrictive message for non-owners in private rooms - Remove confusing message about room owner permissions - Cleaner UI for all users regardless of ownership status - Users will only see available meetings and join options * feat: improve meeting selection UI for better readability - Limit page content to max 800px width for better 4K display readability - Remove LIVE tag badge for cleaner interface - Remove shadow from main live meeting box - Remove blue border and hover effects for minimal design - Change background to neutral gray for less visual noise * feat: add room by name endpoint for non-authenticated access - Add GET /rooms/name/{room_name} backend endpoint - Endpoint supports non-authenticated access for public rooms - Returns RoomDetails with webhook fields hidden for non-owners - Update useRoomGetByName hook to use new direct endpoint - Remove authentication requirement from frontend hook - Regenerate API client types Fixes: Non-authenticated users can now access room lobbies * feat: add friendly message when no meetings are ongoing - Show centered message with calendar icon when no meetings are active - Message text: 'No meetings right now' with helpful description - Contextual text for owners/shared rooms mentioning quick meeting option - Consistent gray styling matching the rest of the interface - Only displays when both currentMeetings and upcomingMeetings are empty * style: center no meetings message and remove background - Change from Box to Flex with flex=1 for vertical centering - Remove gray background, border radius, and padding - Message now appears cleanly centered in available space - Maintains horizontal and vertical centering * feat: move Create Meeting button to header - Remove 'Start a Quick Meeting' box from main content area - Add showCreateButton and onCreateMeeting props to MinimalHeader - Create Meeting button now appears in header left of Leave Room - Only shows for room owners or shared room users - Update no meetings message to remove reference to quick meeting below - Cleaner, more accessible UI with actions in the header * style: change room title and no meetings text to pure black - Update room title in MinimalHeader from gray.700 to black - Update 'No meetings right now' text from gray.700 to black - Improves visual hierarchy and readability - Consistent with other pages' styling * style: linting * fix: remove plan files * fix: alembic migration with named foreign keys * feat: add SyncStatus enum and refactor ICS sync to use rooms controller - Add SyncStatus enum to replace string literals in ICS sync status - Replace direct SQL queries in worker with rooms_controller.get_ics_enabled() - Improve type safety and maintainability of ICS sync code - Enum values: SUCCESS, UNCHANGED, ERROR, SKIPPED maintain backward compatibility * refactor: remove unnecessary docstring from get_ics_enabled method The function name is self-explanatory * fix: import top level * feat: use Literal type for ICSStatus.status field - Changed ICSStatus.status from str to Literal['enabled', 'disabled'] - Improves type safety and API documentation * feat: update TypeScript definitions for ICSStatus Literal type - OpenAPI generation now properly reflects Literal['enabled', 'disabled'] type - Improves type safety for frontend consumers of the API - Applied automatic formatting via pre-commit hooks * refactor: replace loguru with structlog in ics_sync service - Replace loguru import with structlog in services/ics_sync.py - Update logging calls to use structlog's structured format with keyword args - Maintains consistency with other services using structlog - Changes: logger.info(f'...') -> logger.info('...', key=value) format * chore: remove loguru dependency and improve type annotations - Remove loguru from dependencies in pyproject.toml (replaced with structlog) - Update meeting controller methods to properly return Optional types - Update dependency lock file after loguru removal * fix: resolve pyflakes warnings in ics_sync and meetings modules Remove unused imports and variables to clean up code quality * Remove grace period logic and improve meeting deactivation - Removed grace_period_minutes and last_participant_left_at fields - Simplified deactivation logic based on actual usage patterns: * Active sessions: Keep meeting active regardless of scheduled time * Calendar meetings: Wait until scheduled end if unused, deactivate immediately once used and empty * On-the-fly meetings: Deactivate immediately when empty - Created migration to drop unused database columns - Updated tests to remove grace period test cases * Update test to match new deactivation logic for calendar meetings * fix: remove unwanted file * fix: incompleted changes from EVENT_WINDOW* * fix: update room ICS API tests to include required webhook fields and correct URL - Add webhook_url and webhook_secret fields to room creation tests - Fix room URL matching in ICS sync test to use UI_BASE_URL instead of BASE_URL - Aligns test with actual API requirements and ICS sync service implementation * fix: add Redis distributed locking to prevent race conditions in process_meetings - Implement per-meeting locks using Redis to prevent concurrent processing - Add lock extension after slow API calls (Whereby) to handle long-running operations - Use redis-py's built-in lock.extend() with replace_ttl=True for simple TTL refresh - Track and log skipped meetings when locked by other workers - Document SSRF analysis showing it's low-risk due to async worker isolation This prevents multiple workers from processing the same meeting simultaneously, which could cause state corruption or duplicate deactivations. * refactor: rename MinimalHeader to MeetingMinimalHeader for clarity * fix: minor code quality improvements - add emoji constants, fix type safety, cleanup comments * fix: database migration * self-pr review * self-pr review * self-pr review treeshake * fix: local fixes * fix: creation of meeting * fix: meeting selection create button * compile fix * fix: meeting selection responsive * fix: rework process logic for meeting * fix: meeting useEffect frontend-only dedupe (#647) * meeting useEffect frontend-only dedupe * format * also get room by name backend fix --------- Co-authored-by: Igor Loskutov <igor.loskutoff@gmail.com> * invalidate meeting list on new meeting * test fix * room url copy button for ics * calendar refresh quick action icon * remove work.md * meeting page frontend fixes * hide number of meeting participants * Revert "hide number of meeting participants" This reverts commit `38906c5d1a`. * ui bits * ui bits * remove log * room name typing stricten * feat: protect atomic operation involving external service with redlock --------- Co-authored-by: Claude <noreply@anthropic.com> Co-authored-by: Igor Monadical <igor@monadical.com> Co-authored-by: Igor Loskutov <igor.loskutoff@gmail.com>	2025-09-17 16:43:20 -06:00
Sergey Mankovsky	ab859d65a6	feat: self-hosted gpu api (#636 ) * Self-hosted gpu api * Refactor self-hosted api * Rename model api tests * Use lifespan instead of startup event * Fix self hosted imports * Add newlines * Add response models * Move gpu dir to the root * Add project description * Refactor lifespan * Update env var names for model api tests * Preload diarizarion service * Refactor uploaded file paths	2025-09-17 18:52:03 +02:00
Sergey Mankovsky	fa049e8d06	fix: ignore player hotkeys for text inputs (#646 ) * Ignore player hotkeys for text inputs * Fix event listener effect	2025-09-16 10:57:35 +02:00
Mathieu Virbel	2ce7479967	chore(main): release 0.11.0 (#648 )	2025-09-15 22:42:53 -06:00
Mathieu Virbel	b42f7cfc60	feat: remove profanity filter that was there for conference (#652 )	2025-09-15 18:19:19 -06:00
				`@@ -0,0 +1 @@`
				`export const MEETING_DEFAULT_TIME_MINUTES = 60;`