zombie meetings ignore (no-mistakes)

Co-authored-by: Igor Loskutov <igor.loskutoff@gmail.com>

CHANGELOG.md

@@ -1,5 +1,13 @@
 # Changelog
 
+## [0.20.0](https://github.com/Monadical-SAS/reflector/compare/v0.19.0...v0.20.0) (2025-11-25)
+
+
+### Features
+
+* link transcript participants ([#737](https://github.com/Monadical-SAS/reflector/issues/737)) ([9bec398](https://github.com/Monadical-SAS/reflector/commit/9bec39808fc6322612d8b87e922a6f7901fc01c1))
+* transcript restart script ([#742](https://github.com/Monadical-SAS/reflector/issues/742)) ([86d5e26](https://github.com/Monadical-SAS/reflector/commit/86d5e26224bb55a0f1cc785aeda52065bb92ee6f))
+
 ## [0.19.0](https://github.com/Monadical-SAS/reflector/compare/v0.18.0...v0.19.0) (2025-11-25)
 
 

README.md

@@ -168,6 +168,12 @@ You can manually process an audio file by calling the process tool:
 uv run python -m reflector.tools.process path/to/audio.wav
 ```
 
+## Reprocessing any transcription
+
+```bash
+uv run -m reflector.tools.process_transcript 81ec38d1-9dd7-43d2-b3f8-51f4d34a07cd --sync
+```
+
 ## Build-time env variables
 
 Next.js projects are more used to NEXT_PUBLIC_ prefixed buildtime vars. We don't have those for the reason we need to serve a ccustomizable prebuild docker container.

server/migrations/versions/bbafedfa510c_add_user_table.py

@@ -0,0 +1,38 @@
+"""add user table
+
+Revision ID: bbafedfa510c
+Revises: 5d6b9df9b045
+Create Date: 2025-11-19 21:06:30.543262
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+# revision identifiers, used by Alembic.
+revision: str = "bbafedfa510c"
+down_revision: Union[str, None] = "5d6b9df9b045"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    op.create_table(
+        "user",
+        sa.Column("id", sa.String(), nullable=False),
+        sa.Column("email", sa.String(), nullable=False),
+        sa.Column("authentik_uid", sa.String(), nullable=False),
+        sa.Column("created_at", sa.DateTime(timezone=True), nullable=False),
+        sa.Column("updated_at", sa.DateTime(timezone=True), nullable=False),
+        sa.PrimaryKeyConstraint("id"),
+    )
+
+    with op.batch_alter_table("user", schema=None) as batch_op:
+        batch_op.create_index("idx_user_authentik_uid", ["authentik_uid"], unique=True)
+        batch_op.create_index("idx_user_email", ["email"], unique=False)
+
+
+def downgrade() -> None:
+    op.drop_table("user")

server/reflector/auth/auth_jwt.py

@@ -6,8 +6,10 @@ from jose import JWTError, jwt
 from pydantic import BaseModel
 
 from reflector.db.user_api_keys import user_api_keys_controller
+from reflector.db.users import user_controller
 from reflector.logger import logger
 from reflector.settings import settings
+from reflector.utils import generate_uuid4
 
 oauth2_scheme = OAuth2PasswordBearer(tokenUrl="token", auto_error=False)
 api_key_header = APIKeyHeader(name="X-API-Key", auto_error=False)
@@ -74,9 +76,21 @@ async def _authenticate_user(
     if jwt_token:
         try:
             payload = jwtauth.verify_token(jwt_token)
-            sub = payload["sub"]
+            authentik_uid = payload["sub"]
             email = payload["email"]
-            user_infos.append(UserInfo(sub=sub, email=email))
+
+            user = await user_controller.get_by_authentik_uid(authentik_uid)
+            if not user:
+                logger.info(
+                    f"Creating new user on first login: {authentik_uid} ({email})"
+                )
+                user = await user_controller.create_or_update(
+                    id=generate_uuid4(),
+                    authentik_uid=authentik_uid,
+                    email=email,
+                )
+
+            user_infos.append(UserInfo(sub=user.id, email=email))
         except JWTError as e:
             logger.error(f"JWT error: {e}")
             raise HTTPException(status_code=401, detail="Invalid authentication")

server/reflector/dailyco_api/webhook_utils.py

@@ -195,7 +195,6 @@ def parse_recording_error(event: DailyWebhookEvent) -> RecordingErrorPayload:
     return RecordingErrorPayload(**event.payload)
 
 
-# Webhook event type to parser mapping
 WEBHOOK_PARSERS = {
     "participant.joined": parse_participant_joined,
     "participant.left": parse_participant_left,

server/reflector/db/__init__.py

@@ -31,6 +31,7 @@ import reflector.db.recordings  # noqa
 import reflector.db.rooms  # noqa
 import reflector.db.transcripts  # noqa
 import reflector.db.user_api_keys  # noqa
+import reflector.db.users  # noqa
 
 kwargs = {}
 if "postgres" not in settings.DATABASE_URL:

server/reflector/db/users.py

@@ -0,0 +1,92 @@
+"""User table for storing Authentik user information."""
+
+from datetime import datetime, timezone
+
+import sqlalchemy
+from pydantic import BaseModel, Field
+
+from reflector.db import get_database, metadata
+from reflector.utils import generate_uuid4
+from reflector.utils.string import NonEmptyString
+
+users = sqlalchemy.Table(
+    "user",
+    metadata,
+    sqlalchemy.Column("id", sqlalchemy.String, primary_key=True),
+    sqlalchemy.Column("email", sqlalchemy.String, nullable=False),
+    sqlalchemy.Column("authentik_uid", sqlalchemy.String, nullable=False),
+    sqlalchemy.Column("created_at", sqlalchemy.DateTime(timezone=True), nullable=False),
+    sqlalchemy.Column("updated_at", sqlalchemy.DateTime(timezone=True), nullable=False),
+    sqlalchemy.Index("idx_user_authentik_uid", "authentik_uid", unique=True),
+    sqlalchemy.Index("idx_user_email", "email", unique=False),
+)
+
+
+class User(BaseModel):
+    id: NonEmptyString = Field(default_factory=generate_uuid4)
+    email: NonEmptyString
+    authentik_uid: NonEmptyString
+    created_at: datetime = Field(default_factory=lambda: datetime.now(timezone.utc))
+    updated_at: datetime = Field(default_factory=lambda: datetime.now(timezone.utc))
+
+
+class UserController:
+    @staticmethod
+    async def get_by_id(user_id: NonEmptyString) -> User | None:
+        query = users.select().where(users.c.id == user_id)
+        result = await get_database().fetch_one(query)
+        return User(**result) if result else None
+
+    @staticmethod
+    async def get_by_authentik_uid(authentik_uid: NonEmptyString) -> User | None:
+        query = users.select().where(users.c.authentik_uid == authentik_uid)
+        result = await get_database().fetch_one(query)
+        return User(**result) if result else None
+
+    @staticmethod
+    async def get_by_email(email: NonEmptyString) -> User | None:
+        query = users.select().where(users.c.email == email)
+        result = await get_database().fetch_one(query)
+        return User(**result) if result else None
+
+    @staticmethod
+    async def create_or_update(
+        id: NonEmptyString, authentik_uid: NonEmptyString, email: NonEmptyString
+    ) -> User:
+        existing = await UserController.get_by_authentik_uid(authentik_uid)
+        now = datetime.now(timezone.utc)
+
+        if existing:
+            query = (
+                users.update()
+                .where(users.c.authentik_uid == authentik_uid)
+                .values(email=email, updated_at=now)
+            )
+            await get_database().execute(query)
+            return User(
+                id=existing.id,
+                authentik_uid=authentik_uid,
+                email=email,
+                created_at=existing.created_at,
+                updated_at=now,
+            )
+        else:
+            user = User(
+                id=id,
+                authentik_uid=authentik_uid,
+                email=email,
+                created_at=now,
+                updated_at=now,
+            )
+            query = users.insert().values(**user.model_dump())
+            await get_database().execute(query)
+            return user
+
+    @staticmethod
+    async def list_all() -> list[User]:
+        query = users.select().order_by(users.c.created_at.desc())
+        results = await get_database().fetch_all(query)
+        return [User(**r) for r in results]
+
+
+user_controller = UserController()

server/reflector/services/transcript_process.py

@@ -0,0 +1,169 @@
+"""
+Transcript processing service - shared logic for HTTP endpoints and Celery tasks.
+
+This module provides result-based error handling that works in both contexts:
+- HTTP endpoint: converts errors to HTTPException
+- Celery task: converts errors to Exception
+"""
+
+from dataclasses import dataclass
+from typing import Literal, Union
+
+import celery
+from celery.result import AsyncResult
+
+from reflector.db.recordings import recordings_controller
+from reflector.db.transcripts import Transcript
+from reflector.pipelines.main_file_pipeline import task_pipeline_file_process
+from reflector.pipelines.main_multitrack_pipeline import (
+    task_pipeline_multitrack_process,
+)
+from reflector.utils.match import absurd
+from reflector.utils.string import NonEmptyString
+
+
+@dataclass
+class ProcessError:
+    detail: NonEmptyString
+
+
+@dataclass
+class FileProcessingConfig:
+    transcript_id: NonEmptyString
+    mode: Literal["file"] = "file"
+
+
+@dataclass
+class MultitrackProcessingConfig:
+    transcript_id: NonEmptyString
+    bucket_name: NonEmptyString
+    track_keys: list[str]
+    mode: Literal["multitrack"] = "multitrack"
+
+
+ProcessingConfig = Union[FileProcessingConfig, MultitrackProcessingConfig]
+PrepareResult = Union[ProcessingConfig, ProcessError]
+
+
+@dataclass
+class ValidationOk:
+    # transcript currently doesnt always have recording_id
+    recording_id: NonEmptyString | None
+    transcript_id: NonEmptyString
+
+
+@dataclass
+class ValidationLocked:
+    detail: NonEmptyString
+
+
+@dataclass
+class ValidationNotReady:
+    detail: NonEmptyString
+
+
+@dataclass
+class ValidationAlreadyScheduled:
+    detail: NonEmptyString
+
+
+ValidationError = Union[
+    ValidationNotReady, ValidationLocked, ValidationAlreadyScheduled
+]
+ValidationResult = Union[ValidationOk, ValidationError]
+
+
+@dataclass
+class DispatchOk:
+    status: Literal["ok"] = "ok"
+
+
+@dataclass
+class DispatchAlreadyRunning:
+    status: Literal["already_running"] = "already_running"
+
+
+DispatchResult = Union[
+    DispatchOk, DispatchAlreadyRunning, ProcessError, ValidationError
+]
+
+
+async def validate_transcript_for_processing(
+    transcript: Transcript,
+) -> ValidationResult:
+    if transcript.locked:
+        return ValidationLocked(detail="Recording is locked")
+
+    if transcript.status == "idle":
+        return ValidationNotReady(detail="Recording is not ready for processing")
+
+    if task_is_scheduled_or_active(
+        "reflector.pipelines.main_file_pipeline.task_pipeline_file_process",
+        transcript_id=transcript.id,
+    ) or task_is_scheduled_or_active(
+        "reflector.pipelines.main_multitrack_pipeline.task_pipeline_multitrack_process",
+        transcript_id=transcript.id,
+    ):
+        return ValidationAlreadyScheduled(detail="already running")
+
+    return ValidationOk(
+        recording_id=transcript.recording_id, transcript_id=transcript.id
+    )
+
+
+async def prepare_transcript_processing(validation: ValidationOk) -> PrepareResult:
+    """
+    Determine processing mode from transcript/recording data.
+    """
+    bucket_name: str | None = None
+    track_keys: list[str] | None = None
+
+    if validation.recording_id:
+        recording = await recordings_controller.get_by_id(validation.recording_id)
+        if recording:
+            bucket_name = recording.bucket_name
+            track_keys = recording.track_keys
+
+            if track_keys is not None and len(track_keys) == 0:
+                return ProcessError(
+                    detail="No track keys found, must be either > 0 or None",
+                )
+            if track_keys is not None and not bucket_name:
+                return ProcessError(
+                    detail="Bucket name must be specified",
+                )
+
+    if track_keys:
+        return MultitrackProcessingConfig(
+            bucket_name=bucket_name,  # type: ignore (validated above)
+            track_keys=track_keys,
+            transcript_id=validation.transcript_id,
+        )
+
+    return FileProcessingConfig(
+        transcript_id=validation.transcript_id,
+    )
+
+
+def dispatch_transcript_processing(config: ProcessingConfig) -> AsyncResult:
+    if isinstance(config, MultitrackProcessingConfig):
+        return task_pipeline_multitrack_process.delay(
+            transcript_id=config.transcript_id,
+            bucket_name=config.bucket_name,
+            track_keys=config.track_keys,
+        )
+    elif isinstance(config, FileProcessingConfig):
+        return task_pipeline_file_process.delay(transcript_id=config.transcript_id)
+    else:
+        absurd(config)
+
+
+def task_is_scheduled_or_active(task_name: str, **kwargs):
+    inspect = celery.current_app.control.inspect()
+
+    for worker, tasks in (inspect.scheduled() | inspect.active()).items():
+        for task in tasks:
+            if task["name"] == task_name and task["kwargs"] == kwargs:
+                return True
+
+    return False

server/reflector/tools/process_transcript.py

@@ -0,0 +1,127 @@
+"""
+Process transcript by ID - auto-detects multitrack vs file pipeline.
+
+Usage:
+    uv run -m reflector.tools.process_transcript <transcript_id>
+
+    # Or via docker:
+    docker compose exec server uv run -m reflector.tools.process_transcript <transcript_id>
+"""
+
+import argparse
+import asyncio
+import sys
+import time
+from typing import Callable
+
+from celery.result import AsyncResult
+
+from reflector.db.transcripts import Transcript, transcripts_controller
+from reflector.services.transcript_process import (
+    FileProcessingConfig,
+    MultitrackProcessingConfig,
+    PrepareResult,
+    ProcessError,
+    ValidationError,
+    ValidationResult,
+    dispatch_transcript_processing,
+    prepare_transcript_processing,
+    validate_transcript_for_processing,
+)
+
+
+async def process_transcript_inner(
+    transcript: Transcript,
+    on_validation: Callable[[ValidationResult], None],
+    on_preprocess: Callable[[PrepareResult], None],
+) -> AsyncResult:
+    validation = await validate_transcript_for_processing(transcript)
+    on_validation(validation)
+    config = await prepare_transcript_processing(validation)
+    on_preprocess(config)
+    return dispatch_transcript_processing(config)
+
+
+async def process_transcript(transcript_id: str, sync: bool = False) -> None:
+    """
+    Process a transcript by ID, auto-detecting multitrack vs file pipeline.
+
+    Args:
+        transcript_id: The transcript UUID
+        sync: If True, wait for task completion. If False, dispatch and exit.
+    """
+    from reflector.db import get_database
+
+    database = get_database()
+    await database.connect()
+
+    try:
+        transcript = await transcripts_controller.get_by_id(transcript_id)
+        if not transcript:
+            print(f"Error: Transcript {transcript_id} not found", file=sys.stderr)
+            sys.exit(1)
+
+        print(f"Found transcript: {transcript.title or transcript_id}", file=sys.stderr)
+        print(f"  Status: {transcript.status}", file=sys.stderr)
+        print(f"  Recording ID: {transcript.recording_id or 'None'}", file=sys.stderr)
+
+        def on_validation(validation: ValidationResult) -> None:
+            if isinstance(validation, ValidationError):
+                print(f"Error: {validation.detail}", file=sys.stderr)
+                sys.exit(1)
+
+        def on_preprocess(config: PrepareResult) -> None:
+            if isinstance(config, ProcessError):
+                print(f"Error: {config.detail}", file=sys.stderr)
+                sys.exit(1)
+            elif isinstance(config, MultitrackProcessingConfig):
+                print(f"Dispatching multitrack pipeline", file=sys.stderr)
+                print(f"  Bucket: {config.bucket_name}", file=sys.stderr)
+                print(f"  Tracks: {len(config.track_keys)}", file=sys.stderr)
+            elif isinstance(config, FileProcessingConfig):
+                print(f"Dispatching file pipeline", file=sys.stderr)
+
+        result = await process_transcript_inner(
+            transcript, on_validation=on_validation, on_preprocess=on_preprocess
+        )
+
+        if sync:
+            print("Waiting for task completion...", file=sys.stderr)
+            while not result.ready():
+                print(f"  Status: {result.state}", file=sys.stderr)
+                time.sleep(5)
+
+            if result.successful():
+                print("Task completed successfully", file=sys.stderr)
+            else:
+                print(f"Task failed: {result.result}", file=sys.stderr)
+                sys.exit(1)
+        else:
+            print(
+                "Task dispatched (use --sync to wait for completion)", file=sys.stderr
+            )
+
+    finally:
+        await database.disconnect()
+
+
+def main():
+    parser = argparse.ArgumentParser(
+        description="Process transcript by ID - auto-detects multitrack vs file pipeline"
+    )
+    parser.add_argument(
+        "transcript_id",
+        help="Transcript UUID to process",
+    )
+    parser.add_argument(
+        "--sync",
+        action="store_true",
+        help="Wait for task completion instead of just dispatching",
+    )
+
+    args = parser.parse_args()
+    asyncio.run(process_transcript(args.transcript_id, sync=args.sync))
+
+
+if __name__ == "__main__":
+    main()

server/reflector/utils/match.py

@@ -0,0 +1,10 @@
+from typing import NoReturn
+
+
+def assert_exhaustiveness(x: NoReturn) -> NoReturn:
+    """Provide an assertion at type-check time that this function is never called."""
+    raise AssertionError(f"Invalid value: {x!r}")
+
+
+def absurd(x: NoReturn) -> NoReturn:
+    return assert_exhaustiveness(x)

server/reflector/views/rooms.py

@@ -337,19 +337,7 @@ async def rooms_create_meeting(
             status_code=503, detail="Meeting creation in progress, please try again"
         )
 
-    if meeting.platform == "daily" and room.recording_trigger != "none":
+    if user_id != room.user_id and meeting.platform == "whereby":
-        client = create_platform_client(meeting.platform)
-        token = await client.create_meeting_token(
-            meeting.room_name,
-            enable_recording=True,
-            user_id=user_id,
-        )
-        meeting = meeting.model_copy()
-        meeting.room_url = add_query_param(meeting.room_url, "t", token)
-        if meeting.host_room_url:
-            meeting.host_room_url = add_query_param(meeting.host_room_url, "t", token)
-
-    if user_id != room.user_id:
         meeting.host_room_url = ""
 
     return meeting
@@ -508,7 +496,8 @@ async def rooms_list_active_meetings(
 
     if user_id != room.user_id:
         for meeting in meetings:
-            meeting.host_room_url = ""
+            if meeting.platform == "whereby":
+                meeting.host_room_url = ""
 
     return meetings
 
@@ -530,7 +519,7 @@ async def rooms_get_meeting(
     if not meeting:
         raise HTTPException(status_code=404, detail="Meeting not found")
 
-    if user_id != room.user_id and not room.is_shared:
+    if user_id != room.user_id and not room.is_shared and meeting.platform == "whereby":
         meeting.host_room_url = ""
 
     return meeting
@@ -560,7 +549,20 @@ async def rooms_join_meeting(
     if meeting.end_date <= current_time:
         raise HTTPException(status_code=400, detail="Meeting has ended")
 
-    if user_id != room.user_id:
+    if meeting.platform == "daily":
+        client = create_platform_client(meeting.platform)
+        enable_recording = room.recording_trigger != "none"
+        token = await client.create_meeting_token(
+            meeting.room_name,
+            enable_recording=enable_recording,
+            user_id=user_id,
+        )
+        meeting = meeting.model_copy()
+        meeting.room_url = add_query_param(meeting.room_url, "t", token)
+        if meeting.host_room_url:
+            meeting.host_room_url = add_query_param(meeting.host_room_url, "t", token)
+
+    if user_id != room.user_id and meeting.platform == "whereby":
         meeting.host_room_url = ""
 
     return meeting

server/reflector/views/transcripts_process.py

@@ -1,16 +1,21 @@
 from typing import Annotated, Optional
 
-import celery
 from fastapi import APIRouter, Depends, HTTPException
 from pydantic import BaseModel
 
 import reflector.auth as auth
-from reflector.db.recordings import recordings_controller
 from reflector.db.transcripts import transcripts_controller
-from reflector.pipelines.main_file_pipeline import task_pipeline_file_process
+from reflector.services.transcript_process import (
-from reflector.pipelines.main_multitrack_pipeline import (
+    ProcessError,
-    task_pipeline_multitrack_process,
+    ValidationAlreadyScheduled,
+    ValidationError,
+    ValidationLocked,
+    ValidationOk,
+    dispatch_transcript_processing,
+    prepare_transcript_processing,
+    validate_transcript_for_processing,
 )
+from reflector.utils.match import absurd
 
 router = APIRouter()
 
@@ -23,68 +28,28 @@ class ProcessStatus(BaseModel):
 async def transcript_process(
     transcript_id: str,
     user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
-):
+) -> ProcessStatus:
     user_id = user["sub"] if user else None
     transcript = await transcripts_controller.get_by_id_for_http(
         transcript_id, user_id=user_id
     )
 
-    if transcript.locked:
+    validation = await validate_transcript_for_processing(transcript)
-        raise HTTPException(status_code=400, detail="Transcript is locked")
+    if isinstance(validation, ValidationLocked):
-
+        raise HTTPException(status_code=400, detail=validation.detail)
-    if transcript.status == "idle":
+    elif isinstance(validation, ValidationError):
-        raise HTTPException(
+        raise HTTPException(status_code=400, detail=validation.detail)
-            status_code=400, detail="Recording is not ready for processing"
+    elif isinstance(validation, ValidationAlreadyScheduled):
-        )
+        return ProcessStatus(status=validation.detail)
-
+    elif isinstance(validation, ValidationOk):
-    # avoid duplicate scheduling for either pipeline
+        pass
-    if task_is_scheduled_or_active(
-        "reflector.pipelines.main_file_pipeline.task_pipeline_file_process",
-        transcript_id=transcript_id,
-    ) or task_is_scheduled_or_active(
-        "reflector.pipelines.main_multitrack_pipeline.task_pipeline_multitrack_process",
-        transcript_id=transcript_id,
-    ):
-        return ProcessStatus(status="already running")
-
-    # Determine processing mode strictly from DB to avoid S3 scans
-    bucket_name = None
-    track_keys: list[str] = []
-
-    if transcript.recording_id:
-        recording = await recordings_controller.get_by_id(transcript.recording_id)
-        if recording:
-            bucket_name = recording.bucket_name
-            track_keys = recording.track_keys
-            if track_keys is not None and len(track_keys) == 0:
-                raise HTTPException(
-                    status_code=500,
-                    detail="No track keys found, must be either > 0 or None",
-                )
-            if track_keys is not None and not bucket_name:
-                raise HTTPException(
-                    status_code=500, detail="Bucket name must be specified"
-                )
-
-    if track_keys:
-        task_pipeline_multitrack_process.delay(
-            transcript_id=transcript_id,
-            bucket_name=bucket_name,
-            track_keys=track_keys,
-        )
     else:
-        # Default single-file pipeline
+        absurd(validation)
-        task_pipeline_file_process.delay(transcript_id=transcript_id)
 
-    return ProcessStatus(status="ok")
+    config = await prepare_transcript_processing(validation)
 
-
+    if isinstance(config, ProcessError):
-def task_is_scheduled_or_active(task_name: str, **kwargs):
+        raise HTTPException(status_code=500, detail=config.detail)
-    inspect = celery.current_app.control.inspect()
+    else:
-
+        dispatch_transcript_processing(config)
-    for worker, tasks in (inspect.scheduled() | inspect.active()).items():
+        return ProcessStatus(status="ok")
-        for task in tasks:
-            if task["name"] == task_name and task["kwargs"] == kwargs:
-                return True
-
-    return False

server/reflector/views/user_websocket.py

@@ -3,6 +3,7 @@ from typing import Optional
 from fastapi import APIRouter, WebSocket
 
 from reflector.auth.auth_jwt import JWTAuth  # type: ignore
+from reflector.db.users import user_controller
 from reflector.ws_manager import get_ws_manager
 
 router = APIRouter()
@@ -29,7 +30,18 @@ async def user_events_websocket(websocket: WebSocket):
 
     try:
         payload = JWTAuth().verify_token(token)
-        user_id = payload.get("sub")
+        authentik_uid = payload.get("sub")
+
+        if authentik_uid:
+            user = await user_controller.get_by_authentik_uid(authentik_uid)
+            if user:
+                user_id = user.id
+            else:
+                await websocket.close(code=UNAUTHORISED)
+                return
+        else:
+            await websocket.close(code=UNAUTHORISED)
+            return
     except Exception:
         await websocket.close(code=UNAUTHORISED)
         return

server/reflector/worker/process.py

@@ -240,6 +240,8 @@ async def _process_multitrack_recording_inner(
         )
 
     meeting = await meetings_controller.get_by_room_name(daily_room_name)
+    if not meeting:
+        raise Exception(f"Meeting not found: {daily_room_name}")
 
     room_name_base = extract_base_room_name(daily_room_name)
 
@@ -247,9 +249,6 @@ async def _process_multitrack_recording_inner(
     if not room:
         raise Exception(f"Room not found: {room_name_base}")
 
-    if not meeting:
-        raise Exception(f"Meeting not found: {room_name_base}")
-
     logger.info(
         "Found existing Meeting for recording",
         meeting_id=meeting.id,
@@ -446,6 +445,15 @@ async def poll_daily_recordings():
             )
             continue
 
+        meeting = await meetings_controller.get_by_room_name(recording.room_name)
+        if not meeting:
+            logger.warning(
+                "Skipping recording - no matching meeting",
+                recording_id=recording.id,
+                room_name=recording.room_name,
+            )
+            continue
+
         logger.info(
             "Queueing missing recording for processing",
             recording_id=recording.id,

server/scripts/migrate_user_ids.py

@@ -0,0 +1,292 @@
+#!/usr/bin/env python3
+"""
+Manual Migration Script: Migrate user_id from Authentik UID to internal user.id
+
+This script should be run manually AFTER applying the database schema migrations.
+
+Usage:
+    AUTHENTIK_API_URL=https://your-authentik-url \
+    AUTHENTIK_API_TOKEN=your-token \
+    DATABASE_URL=postgresql://... \
+    python scripts/migrate_user_ids.py
+
+What this script does:
+1. Collects all unique Authentik UIDs currently used in the database
+2. Fetches only those users from Authentik API to populate the users table
+3. Updates user_id in: user_api_key, transcript, room, meeting_consent
+4. Uses user.authentik_uid to lookup the corresponding user.id
+
+The script is idempotent:
+- User inserts use ON CONFLICT DO NOTHING (safe if users already exist)
+- Update queries only match authentik_uid->uuid pairs (no-op if already migrated)
+- Safe to run multiple times without side effects
+
+Prerequisites:
+- AUTHENTIK_API_URL environment variable must be set
+- AUTHENTIK_API_TOKEN environment variable must be set
+- DATABASE_URL environment variable must be set
+- Authentik API must be accessible
+"""
+
+import asyncio
+import os
+import sys
+from datetime import datetime, timezone
+from typing import Any
+
+import httpx
+from sqlalchemy import text
+from sqlalchemy.ext.asyncio import AsyncConnection, create_async_engine
+
+TABLES_WITH_USER_ID = ["user_api_key", "transcript", "room", "meeting_consent"]
+NULLABLE_USER_ID_TABLES = {"transcript", "meeting_consent"}
+AUTHENTIK_PAGE_SIZE = 100
+HTTP_TIMEOUT = 30.0
+
+
+class AuthentikClient:
+    def __init__(self, api_url: str, api_token: str):
+        self.api_url = api_url
+        self.api_token = api_token
+
+    def _get_headers(self) -> dict[str, str]:
+        return {
+            "Authorization": f"Bearer {self.api_token}",
+            "Accept": "application/json",
+        }
+
+    async def fetch_all_users(self) -> list[dict[str, Any]]:
+        all_users = []
+        page = 1
+
+        try:
+            async with httpx.AsyncClient(timeout=HTTP_TIMEOUT) as client:
+                while True:
+                    url = f"{self.api_url}/api/v3/core/users/"
+                    params = {
+                        "page": page,
+                        "page_size": AUTHENTIK_PAGE_SIZE,
+                        "include_groups": "false",
+                    }
+
+                    print(f"  Fetching users from Authentik (page {page})...")
+                    response = await client.get(
+                        url, headers=self._get_headers(), params=params
+                    )
+                    response.raise_for_status()
+                    data = response.json()
+
+                    results = data.get("results", [])
+                    if not results:
+                        break
+
+                    all_users.extend(results)
+                    print(f"  Fetched {len(results)} users from page {page}")
+
+                    if not data.get("next"):
+                        break
+
+                    page += 1
+
+            print(f"  Total: {len(all_users)} users fetched from Authentik")
+            return all_users
+
+        except httpx.HTTPError as e:
+            raise Exception(f"Failed to fetch users from Authentik: {e}") from e
+
+
+async def collect_used_authentik_uids(connection: AsyncConnection) -> set[str]:
+    print("\nStep 1: Collecting Authentik UIDs from database tables...")
+    used_authentik_uids = set()
+
+    for table in TABLES_WITH_USER_ID:
+        result = await connection.execute(
+            text(f'SELECT DISTINCT user_id FROM "{table}" WHERE user_id IS NOT NULL')
+        )
+        authentik_uids = [row[0] for row in result.fetchall()]
+        used_authentik_uids.update(authentik_uids)
+        print(f"  Found {len(authentik_uids)} unique Authentik UIDs in {table}")
+
+    print(f"  Total unique user IDs found: {len(used_authentik_uids)}")
+
+    if used_authentik_uids:
+        sample_id = next(iter(used_authentik_uids))
+        if len(sample_id) == 36 and sample_id.count("-") == 4:
+            print(
+                f"\n✅ User IDs are already in UUID format (e.g., {sample_id[:20]}...)"
+            )
+            print("Migration has already been completed!")
+            return set()
+
+    return used_authentik_uids
+
+
+def filter_users_by_authentik_uid(
+    authentik_users: list[dict[str, Any]], used_authentik_uids: set[str]
+) -> tuple[list[dict[str, Any]], set[str]]:
+    used_authentik_users = [
+        user for user in authentik_users if user.get("uid") in used_authentik_uids
+    ]
+
+    missing_ids = used_authentik_uids - {u.get("uid") for u in used_authentik_users}
+
+    print(
+        f"  Found {len(used_authentik_users)} matching users in Authentik "
+        f"(out of {len(authentik_users)} total)"
+    )
+
+    if missing_ids:
+        print(
+            f"  ⚠ Warning: {len(missing_ids)} Authentik UIDs in database not found in Authentik:"
+        )
+        for user_id in sorted(missing_ids):
+            print(f"    - {user_id}")
+
+    return used_authentik_users, missing_ids
+
+
+async def sync_users_to_database(
+    connection: AsyncConnection, authentik_users: list[dict[str, Any]]
+) -> tuple[int, int]:
+    created = 0
+    skipped = 0
+    now = datetime.now(timezone.utc)
+
+    for authentik_user in authentik_users:
+        user_id = authentik_user["uuid"]
+        authentik_uid = authentik_user["uid"]
+        email = authentik_user.get("email")
+
+        if not email:
+            print(f"  ⚠ Skipping user {authentik_uid} (no email)")
+            skipped += 1
+            continue
+
+        result = await connection.execute(
+            text("""
+                INSERT INTO "user" (id, email, authentik_uid, created_at, updated_at)
+                VALUES (:id, :email, :authentik_uid, :created_at, :updated_at)
+                ON CONFLICT (id) DO NOTHING
+            """),
+            {
+                "id": user_id,
+                "email": email,
+                "authentik_uid": authentik_uid,
+                "created_at": now,
+                "updated_at": now,
+            },
+        )
+        if result.rowcount > 0:
+            created += 1
+
+    return created, skipped
+
+
+async def migrate_all_user_ids(connection: AsyncConnection) -> int:
+    print("\nStep 3: Migrating user_id columns from Authentik UID to internal UUID...")
+    print("(If no rows are updated, migration may have already been completed)")
+
+    total_updated = 0
+
+    for table in TABLES_WITH_USER_ID:
+        null_check = (
+            f"AND {table}.user_id IS NOT NULL"
+            if table in NULLABLE_USER_ID_TABLES
+            else ""
+        )
+
+        query = f"""
+            UPDATE {table}
+            SET user_id = u.id
+            FROM "user" u
+            WHERE {table}.user_id = u.authentik_uid
+            {null_check}
+        """
+
+        print(f"  Updating {table}.user_id...")
+        result = await connection.execute(text(query))
+        rows = result.rowcount
+        print(f"    ✓ Updated {rows} rows")
+        total_updated += rows
+
+    return total_updated
+
+
+async def run_migration(
+    database_url: str, authentik_api_url: str, authentik_api_token: str
+) -> None:
+    engine = create_async_engine(database_url)
+
+    try:
+        async with engine.begin() as connection:
+            used_authentik_uids = await collect_used_authentik_uids(connection)
+            if not used_authentik_uids:
+                print("\n⚠️  No user IDs found in database. Nothing to migrate.")
+                print("Migration complete (no-op)!")
+                return
+
+            print("\nStep 2: Fetching user data from Authentik and syncing users...")
+            print("(This script is idempotent - safe to run multiple times)")
+            print(f"Authentik API URL: {authentik_api_url}")
+
+            client = AuthentikClient(authentik_api_url, authentik_api_token)
+            authentik_users = await client.fetch_all_users()
+
+            if not authentik_users:
+                print("\nERROR: No users returned from Authentik API.")
+                print(
+                    "Please verify your Authentik configuration and ensure users exist."
+                )
+                sys.exit(1)
+
+            used_authentik_users, _ = filter_users_by_authentik_uid(
+                authentik_users, used_authentik_uids
+            )
+            created, skipped = await sync_users_to_database(
+                connection, used_authentik_users
+            )
+
+            if created > 0:
+                print(f"✓ Created {created} users from Authentik")
+            else:
+                print("✓ No new users created (users may already exist)")
+
+            if skipped > 0:
+                print(f"  ⚠ Skipped {skipped} users without email")
+
+            result = await connection.execute(text('SELECT COUNT(*) FROM "user"'))
+            user_count = result.scalar()
+            print(f"✓ Users table now has {user_count} users")
+
+            total_updated = await migrate_all_user_ids(connection)
+
+            if total_updated > 0:
+                print(f"\n✅ Migration complete! Updated {total_updated} total rows.")
+            else:
+                print(
+                    "\n✅ Migration complete! (No rows updated - migration may have already been completed)"
+                )
+
+    except Exception as e:
+        print(f"\n❌ ERROR: Migration failed: {e}")
+        sys.exit(1)
+    finally:
+        await engine.dispose()
+
+
+async def main() -> None:
+    database_url = os.getenv("DATABASE_URL")
+    authentik_api_url = os.getenv("AUTHENTIK_API_URL")
+    authentik_api_token = os.getenv("AUTHENTIK_API_TOKEN")
+
+    if not database_url or not authentik_api_url or not authentik_api_token:
+        print(
+            "ERROR: DATABASE_URL, AUTHENTIK_API_URL, and AUTHENTIK_API_TOKEN must be set"
+        )
+        sys.exit(1)
+
+    await run_migration(database_url, authentik_api_url, authentik_api_token)
+
+
+if __name__ == "__main__":
+    asyncio.run(main())

server/tests/test_poll_daily_recordings.py

@@ -59,17 +59,37 @@ def mock_recording_response():
     ]
 
 
+@pytest.fixture
+def mock_meeting():
+    """Mock meeting object."""
+    from reflector.db.meetings import Meeting
+
+    return Meeting(
+        id="meeting-123",
+        room_name="test-room-20251118120000",
+        room_url="https://daily.co/test-room",
+        host_room_url="https://daily.co/test-room",
+        start_date=datetime.now(timezone.utc),
+        end_date=datetime.now(timezone.utc) + timedelta(hours=1),
+        room_id="room-123",
+        platform="daily",
+    )
+
+
 @pytest.mark.asyncio
 @patch("reflector.worker.process.settings")
 @patch("reflector.worker.process.create_platform_client")
 @patch("reflector.worker.process.recordings_controller.get_by_ids")
+@patch("reflector.worker.process.meetings_controller.get_by_room_name")
 @patch("reflector.worker.process.process_multitrack_recording.delay")
 async def test_poll_daily_recordings_processes_missing_recordings(
     mock_process_delay,
+    mock_get_meeting,
     mock_get_recordings,
     mock_create_client,
     mock_settings,
     mock_recording_response,
+    mock_meeting,
 ):
     """Test that poll_daily_recordings queues processing for recordings not in DB."""
     mock_settings.DAILYCO_STORAGE_AWS_BUCKET_NAME = "test-bucket"
@@ -85,6 +105,9 @@ async def test_poll_daily_recordings_processes_missing_recordings(
     # Mock DB controller - no existing recordings
     mock_get_recordings.return_value = []
 
+    # Mock meeting exists for all recordings
+    mock_get_meeting.return_value = mock_meeting
+
     # Execute - call the unwrapped async function
     poll_fn = _get_poll_daily_recordings_fn()
     await poll_fn()
@@ -113,6 +136,48 @@ async def test_poll_daily_recordings_processes_missing_recordings(
     assert calls[1].kwargs["track_keys"] == ["track1.webm"]
 
 
+@pytest.mark.asyncio
+@patch("reflector.worker.process.settings")
+@patch("reflector.worker.process.create_platform_client")
+@patch("reflector.worker.process.recordings_controller.get_by_ids")
+@patch("reflector.worker.process.meetings_controller.get_by_room_name")
+@patch("reflector.worker.process.process_multitrack_recording.delay")
+async def test_poll_daily_recordings_skips_recordings_without_meeting(
+    mock_process_delay,
+    mock_get_meeting,
+    mock_get_recordings,
+    mock_create_client,
+    mock_settings,
+    mock_recording_response,
+):
+    """Test that poll_daily_recordings skips recordings without matching meeting."""
+    mock_settings.DAILYCO_STORAGE_AWS_BUCKET_NAME = "test-bucket"
+
+    # Mock Daily.co API client
+    mock_daily_client = AsyncMock()
+    mock_daily_client.list_recordings = AsyncMock(return_value=mock_recording_response)
+    mock_create_client.return_value.__aenter__ = AsyncMock(
+        return_value=mock_daily_client
+    )
+    mock_create_client.return_value.__aexit__ = AsyncMock()
+
+    # Mock DB controller - no existing recordings
+    mock_get_recordings.return_value = []
+
+    # Mock no meeting found
+    mock_get_meeting.return_value = None
+
+    # Execute - call the unwrapped async function
+    poll_fn = _get_poll_daily_recordings_fn()
+    await poll_fn()
+
+    # Verify Daily.co API was called
+    assert mock_daily_client.list_recordings.call_count == 1
+
+    # Verify NO processing was queued (no matching meetings)
+    assert mock_process_delay.call_count == 0
+
+
 @pytest.mark.asyncio
 @patch("reflector.worker.process.settings")
 @patch("reflector.worker.process.create_platform_client")

server/tests/test_transcripts_process.py

@@ -139,10 +139,10 @@ async def test_whereby_recording_uses_file_pipeline(client):
 
     with (
         patch(
-            "reflector.views.transcripts_process.task_pipeline_file_process"
+            "reflector.services.transcript_process.task_pipeline_file_process"
         ) as mock_file_pipeline,
         patch(
-            "reflector.views.transcripts_process.task_pipeline_multitrack_process"
+            "reflector.services.transcript_process.task_pipeline_multitrack_process"
         ) as mock_multitrack_pipeline,
     ):
         response = await client.post(f"/transcripts/{transcript.id}/process")
@@ -194,10 +194,10 @@ async def test_dailyco_recording_uses_multitrack_pipeline(client):
 
     with (
         patch(
-            "reflector.views.transcripts_process.task_pipeline_file_process"
+            "reflector.services.transcript_process.task_pipeline_file_process"
         ) as mock_file_pipeline,
         patch(
-            "reflector.views.transcripts_process.task_pipeline_multitrack_process"
+            "reflector.services.transcript_process.task_pipeline_multitrack_process"
         ) as mock_multitrack_pipeline,
     ):
         response = await client.post(f"/transcripts/{transcript.id}/process")

server/tests/test_user_websocket_auth.py

@@ -120,7 +120,15 @@ async def test_user_ws_accepts_valid_token_and_receives_events(appserver_ws_user
     host, port = appserver_ws_user
     base_ws = f"http://{host}:{port}/v1/events"
 
-    token = _make_dummy_jwt("user-abc")
+    # Create a test user in the database
+    from reflector.db.users import user_controller
+
+    test_uid = "user-abc"
+    user = await user_controller.create_or_update(
+        id="test-user-id-abc", authentik_uid=test_uid, email="user-abc@example.com"
+    )
+
+    token = _make_dummy_jwt(test_uid)
     subprotocols = ["bearer", token]
 
     # Connect and then trigger an event via HTTP create
@@ -132,12 +140,13 @@ async def test_user_ws_accepts_valid_token_and_receives_events(appserver_ws_user
         from reflector.auth import current_user, current_user_optional
 
         # Override auth dependencies so HTTP request is performed as the same user
+        # Use the internal user.id (not the Authentik UID)
         app.dependency_overrides[current_user] = lambda: {
-            "sub": "user-abc",
+            "sub": user.id,
             "email": "user-abc@example.com",
         }
         app.dependency_overrides[current_user_optional] = lambda: {
-            "sub": "user-abc",
+            "sub": user.id,
             "email": "user-abc@example.com",
         }
 

www/.env.example

@@ -22,6 +22,7 @@ AUTHENTIK_CLIENT_SECRET=your-client-secret-here
 
 # API URLs
 API_URL=http://127.0.0.1:1250
+SERVER_API_URL=http://server:1250
 WEBSOCKET_URL=ws://127.0.0.1:1250
 AUTH_CALLBACK_URL=http://localhost:3000/auth-callback
 

www/app/[roomName]/components/DailyRoom.tsx

@@ -1,8 +1,8 @@
 "use client";
 
-import { useCallback, useEffect, useRef } from "react";
+import { useCallback, useEffect, useRef, useState } from "react";
-import { Box } from "@chakra-ui/react";
+import { Box, Spinner, Center, Text } from "@chakra-ui/react";
-import { useRouter } from "next/navigation";
+import { useRouter, useParams } from "next/navigation";
 import DailyIframe, { DailyCall } from "@daily-co/daily-js";
 import type { components } from "../../reflector-api";
 import { useAuth } from "../../lib/AuthProvider";
@@ -10,6 +10,7 @@ import {
   ConsentDialogButton,
   recordingTypeRequiresConsent,
 } from "../../lib/consent";
+import { useRoomJoinMeeting } from "../../lib/apiHooks";
 
 type Meeting = components["schemas"]["Meeting"];
 
@@ -19,13 +20,41 @@ interface DailyRoomProps {
 
 export default function DailyRoom({ meeting }: DailyRoomProps) {
   const router = useRouter();
+  const params = useParams();
   const auth = useAuth();
   const status = auth.status;
   const containerRef = useRef<HTMLDivElement>(null);
+  const joinMutation = useRoomJoinMeeting();
+  const [joinedMeeting, setJoinedMeeting] = useState<Meeting | null>(null);
 
-  const roomUrl = meeting?.host_room_url || meeting?.room_url;
+  const roomName = params?.roomName as string;
 
-  const isLoading = status === "loading";
+  // Always call /join to get a fresh token with user_id
+  useEffect(() => {
+    if (status === "loading" || !meeting?.id || !roomName) return;
+
+    const join = async () => {
+      try {
+        const result = await joinMutation.mutateAsync({
+          params: {
+            path: {
+              room_name: roomName,
+              meeting_id: meeting.id,
+            },
+          },
+        });
+        setJoinedMeeting(result);
+      } catch (error) {
+        console.error("Failed to join meeting:", error);
+      }
+    };
+
+    join();
+  }, [meeting?.id, roomName, status]);
+
+  const roomUrl = joinedMeeting?.host_room_url || joinedMeeting?.room_url;
+  const isLoading =
+    status === "loading" || joinMutation.isPending || !joinedMeeting;
 
   const handleLeave = useCallback(() => {
     router.push("/browse");
@@ -87,6 +116,22 @@ export default function DailyRoom({ meeting }: DailyRoomProps) {
     };
   }, [roomUrl, isLoading, handleLeave]);
 
+  if (isLoading) {
+    return (
+      <Center width="100vw" height="100vh">
+        <Spinner size="xl" />
+      </Center>
+    );
+  }
+
+  if (joinMutation.isError) {
+    return (
+      <Center width="100vw" height="100vh">
+        <Text color="red.500">Failed to join meeting. Please try again.</Text>
+      </Center>
+    );
+  }
+
   if (!roomUrl) {
     return null;
   }

www/app/lib/authBackend.ts

@@ -22,6 +22,27 @@ import { sequenceThrows } from "./errorUtils";
 import { featureEnabled } from "./features";
 import { getNextEnvVar } from "./nextBuild";
 
+async function getUserId(accessToken: string): Promise<string | null> {
+  try {
+    const apiUrl = getNextEnvVar("SERVER_API_URL");
+    const response = await fetch(`${apiUrl}/v1/me`, {
+      headers: {
+        Authorization: `Bearer ${accessToken}`,
+      },
+    });
+
+    if (!response.ok) {
+      return null;
+    }
+
+    const userInfo = await response.json();
+    return userInfo.sub || null;
+  } catch (error) {
+    console.error("Error fetching user ID from backend:", error);
+    return null;
+  }
+}
+
 const TOKEN_CACHE_TTL = REFRESH_ACCESS_TOKEN_BEFORE;
 const getAuthentikClientId = () => getNextEnvVar("AUTHENTIK_CLIENT_ID");
 const getAuthentikClientSecret = () => getNextEnvVar("AUTHENTIK_CLIENT_SECRET");
@@ -122,13 +143,16 @@ export const authOptions = (): AuthOptions =>
           },
           async session({ session, token }) {
             const extendedToken = token as JWTWithAccessToken;
+
+            const userId = await getUserId(extendedToken.accessToken);
+
             return {
               ...session,
               accessToken: extendedToken.accessToken,
               accessTokenExpires: extendedToken.accessTokenExpires,
               error: extendedToken.error,
               user: {
-                id: assertExists(extendedToken.sub),
+                id: assertExistsAndNonEmptyString(userId, "User ID required"),
                 name: extendedToken.name,
                 email: extendedToken.email,
               },