chore(main): release 0.23.2 (#786)

Fixes monadical/internalai#14

.github/workflows/deploy.yml

@@ -1,90 +0,0 @@
-name: Build container/push to container registry
-
-on: [workflow_dispatch]
-
-env:
-  # 950402358378.dkr.ecr.us-east-1.amazonaws.com/reflector
-  AWS_REGION: us-east-1
-  ECR_REPOSITORY: reflector
-
-jobs:
-  build:
-    strategy:
-      matrix:
-        include:
-          - platform: linux/amd64
-            runner: linux-amd64
-            arch: amd64
-          - platform: linux/arm64
-            runner: linux-arm64
-            arch: arm64
-
-    runs-on: ${{ matrix.runner }}
-
-    permissions:
-      contents: read
-
-    outputs:
-      registry: ${{ steps.login-ecr.outputs.registry }}
-
-    steps:
-      - uses: actions/checkout@v4
-
-      - name: Configure AWS credentials
-        uses: aws-actions/configure-aws-credentials@v4
-        with:
-          aws-access-key-id: ${{ secrets.AWS_ACCESS_KEY_ID }}
-          aws-secret-access-key: ${{ secrets.AWS_SECRET_ACCESS_KEY }}
-          aws-region: ${{ env.AWS_REGION }}
-
-      - name: Login to Amazon ECR
-        id: login-ecr
-        uses: aws-actions/amazon-ecr-login@v2
-
-      - name: Set up Docker Buildx
-        uses: docker/setup-buildx-action@v3
-
-      - name: Build and push ${{ matrix.arch }}
-        uses: docker/build-push-action@v5
-        with:
-          context: server
-          platforms: ${{ matrix.platform }}
-          push: true
-          tags: ${{ steps.login-ecr.outputs.registry }}/${{ env.ECR_REPOSITORY }}:latest-${{ matrix.arch }}
-          cache-from: type=gha,scope=${{ matrix.arch }}
-          cache-to: type=gha,mode=max,scope=${{ matrix.arch }}
-          github-token: ${{ secrets.GHA_CACHE_TOKEN }}
-          provenance: false
-
-  create-manifest:
-    runs-on: ubuntu-latest
-    needs: [build]
-
-    permissions:
-      deployments: write
-      contents: read
-
-    steps:
-      - name: Configure AWS credentials
-        uses: aws-actions/configure-aws-credentials@v4
-        with:
-          aws-access-key-id: ${{ secrets.AWS_ACCESS_KEY_ID }}
-          aws-secret-access-key: ${{ secrets.AWS_SECRET_ACCESS_KEY }}
-          aws-region: ${{ env.AWS_REGION }}
-
-      - name: Login to Amazon ECR
-        uses: aws-actions/amazon-ecr-login@v2
-
-      - name: Create and push multi-arch manifest
-        run: |
-          # Get the registry URL (since we can't easily access job outputs in matrix)
-          ECR_REGISTRY=$(aws ecr describe-registry --query 'registryId' --output text).dkr.ecr.${{ env.AWS_REGION }}.amazonaws.com
-
-          docker manifest create \
-            $ECR_REGISTRY/${{ env.ECR_REPOSITORY }}:latest \
-            $ECR_REGISTRY/${{ env.ECR_REPOSITORY }}:latest-amd64 \
-            $ECR_REGISTRY/${{ env.ECR_REPOSITORY }}:latest-arm64
-
-          docker manifest push $ECR_REGISTRY/${{ env.ECR_REPOSITORY }}:latest
-
-          echo "✅ Multi-arch manifest pushed: $ECR_REGISTRY/${{ env.ECR_REPOSITORY }}:latest"

.github/workflows/dockerhub-backend.yml

@@ -1,35 +1,31 @@
-name: Build and Push Frontend Docker Image
+name: Build and Push Backend Docker Image (Docker Hub)
 
 on:
   push:
-    branches:
+    tags:
-      - main
+      - "v*"
-    paths:
-      - 'www/**'
-      - '.github/workflows/docker-frontend.yml'
   workflow_dispatch:
 
 env:
-  REGISTRY: ghcr.io
+  REGISTRY: docker.io
-  IMAGE_NAME: ${{ github.repository }}-frontend
+  IMAGE_NAME: monadicalsas/reflector-backend
 
 jobs:
   build-and-push:
     runs-on: ubuntu-latest
     permissions:
       contents: read
-      packages: write
 
     steps:
       - name: Checkout repository
         uses: actions/checkout@v4
 
-      - name: Log in to GitHub Container Registry
+      - name: Log in to Docker Hub
         uses: docker/login-action@v3
         with:
           registry: ${{ env.REGISTRY }}
-          username: ${{ github.actor }}
+          username: monadicalsas
-          password: ${{ secrets.GITHUB_TOKEN }}
+          password: ${{ secrets.DOCKERHUB_TOKEN }}
 
       - name: Extract metadata
         id: meta
@@ -38,7 +34,7 @@ jobs:
           images: ${{ env.REGISTRY }}/${{ env.IMAGE_NAME }}
           tags: |
             type=ref,event=branch
-            type=sha,prefix={{branch}}-
+            type=ref,event=tag
             type=raw,value=latest,enable={{is_default_branch}}
 
       - name: Set up Docker Buildx
@@ -47,8 +43,8 @@ jobs:
       - name: Build and push Docker image
         uses: docker/build-push-action@v5
         with:
-          context: ./www
+          context: ./server
-          file: ./www/Dockerfile
+          file: ./server/Dockerfile
           push: true
           tags: ${{ steps.meta.outputs.tags }}
           labels: ${{ steps.meta.outputs.labels }}

.github/workflows/dockerhub-frontend.yml

@@ -0,0 +1,70 @@
+name: Build and Push Frontend Docker Image
+
+on:
+  push:
+    tags:
+      - "v*"
+  workflow_dispatch:
+
+env:
+  REGISTRY: docker.io
+  IMAGE_NAME: monadicalsas/reflector-frontend
+
+jobs:
+  build-and-push:
+    runs-on: ubuntu-latest
+    permissions:
+      contents: read
+
+    steps:
+      - name: Checkout repository
+        uses: actions/checkout@v4
+
+      - name: Log in to Docker Hub
+        uses: docker/login-action@v3
+        with:
+          registry: ${{ env.REGISTRY }}
+          username: monadicalsas
+          password: ${{ secrets.DOCKERHUB_TOKEN }}
+
+      - name: Extract metadata
+        id: meta
+        uses: docker/metadata-action@v5
+        with:
+          images: ${{ env.REGISTRY }}/${{ env.IMAGE_NAME }}
+          tags: |
+            type=ref,event=branch
+            type=ref,event=tag
+            type=raw,value=latest,enable={{is_default_branch}}
+          github-token: ${{ secrets.GITHUB_TOKEN }}
+
+      - name: Set up Docker Buildx
+        uses: docker/setup-buildx-action@v3
+
+      - name: Build and push Docker image
+        uses: docker/build-push-action@v5
+        with:
+          context: ./www
+          file: ./www/Dockerfile
+          push: true
+          tags: ${{ steps.meta.outputs.tags }}
+          labels: ${{ steps.meta.outputs.labels }}
+          cache-from: type=gha
+          cache-to: type=gha,mode=max
+          platforms: linux/amd64,linux/arm64
+
+  deploy:
+    needs: build-and-push
+    runs-on: ubuntu-latest
+    if: success()
+    strategy:
+      matrix:
+        environment: [reflector-monadical, reflector-media]
+    environment: ${{ matrix.environment }}
+    steps:
+      - name: Trigger Coolify deployment
+        run: |
+          curl -X POST "${{ secrets.COOLIFY_WEBHOOK_URL }}" \
+            -H "Content-Type: application/json" \
+            -H "Authorization: Bearer ${{ secrets.COOLIFY_WEBHOOK_TOKEN }}" \
+            -f || (echo "Failed to trigger Coolify deployment for ${{ matrix.environment }}" && exit 1)

.gitignore

@@ -18,3 +18,4 @@ CLAUDE.local.md
 www/.env.development
 www/.env.production
 .playwright-mcp
+.secrets

.secrets.example

@@ -0,0 +1,24 @@
+# Example secrets file for GitHub Actions workflows
+# Copy this to .secrets and fill in your values
+# These secrets should be configured in GitHub repository settings:
+# Settings > Secrets and variables > Actions
+
+# DockerHub Configuration (required for frontend and backend deployment)
+# Create a Docker Hub access token at https://hub.docker.com/settings/security
+# Username: monadicalsas
+DOCKERHUB_TOKEN=your-dockerhub-access-token
+
+# GitHub Token (required for frontend and backend deployment)
+# Used by docker/metadata-action for extracting image metadata
+# Can use the default GITHUB_TOKEN or create a personal access token
+GITHUB_TOKEN=your-github-token-or-use-default-GITHUB_TOKEN
+
+# Coolify Deployment Webhook (required for frontend deployment)
+# Used to trigger automatic deployment after image push
+# Configure these secrets in GitHub Environments:
+# Each environment should have:
+#   - COOLIFY_WEBHOOK_URL: The webhook URL for that specific deployment
+#   - COOLIFY_WEBHOOK_TOKEN: The webhook token (can be the same for both if using same token)
+
+# Optional: GitHub Actions Cache Token (for local testing with act)
+GHA_CACHE_TOKEN=your-github-token-or-empty

CHANGELOG.md

@@ -1,5 +1,42 @@
 # Changelog
 
+## [0.23.2](https://github.com/Monadical-SAS/reflector/compare/v0.23.1...v0.23.2) (2025-12-11)
+
+
+### Bug Fixes
+
+* build on push tags ([#785](https://github.com/Monadical-SAS/reflector/issues/785)) ([d7f140b](https://github.com/Monadical-SAS/reflector/commit/d7f140b7d1f4660d5da7a0da1357f68869e0b5cd))
+
+## [0.23.1](https://github.com/Monadical-SAS/reflector/compare/v0.23.0...v0.23.1) (2025-12-11)
+
+
+### Bug Fixes
+
+* populate room_name in transcript GET endpoint ([#783](https://github.com/Monadical-SAS/reflector/issues/783)) ([0eba147](https://github.com/Monadical-SAS/reflector/commit/0eba1470181c7b9e0a79964a1ef28c09bcbdd9d7))
+
+## [0.23.0](https://github.com/Monadical-SAS/reflector/compare/v0.22.4...v0.23.0) (2025-12-10)
+
+
+### Features
+
+* dockerhub ci ([#772](https://github.com/Monadical-SAS/reflector/issues/772)) ([00549f1](https://github.com/Monadical-SAS/reflector/commit/00549f153ade922cf4cb6c5358a7d11a39c426d2))
+* llm retries ([#739](https://github.com/Monadical-SAS/reflector/issues/739)) ([61f0e29](https://github.com/Monadical-SAS/reflector/commit/61f0e29d4c51eab54ee67af92141fbb171e8ccaa))
+
+
+### Bug Fixes
+
+* celery inspect bug sidestep in restart script ([#766](https://github.com/Monadical-SAS/reflector/issues/766)) ([ec17ed7](https://github.com/Monadical-SAS/reflector/commit/ec17ed7b587cf6ee143646baaee67a7c017044d4))
+* deploy frontend to coolify ([#779](https://github.com/Monadical-SAS/reflector/issues/779)) ([91650ec](https://github.com/Monadical-SAS/reflector/commit/91650ec65f65713faa7ee0dcfb75af427b7c4ba0))
+* hide rooms settings instead of disabling ([#763](https://github.com/Monadical-SAS/reflector/issues/763)) ([3ad78be](https://github.com/Monadical-SAS/reflector/commit/3ad78be7628c0d029296b301a0e87236c76b7598))
+* return participant emails from transcript endpoint ([#769](https://github.com/Monadical-SAS/reflector/issues/769)) ([d3a5cd1](https://github.com/Monadical-SAS/reflector/commit/d3a5cd12d2d0d9c32af2d5bd9322e030ef69b85d))
+
+## [0.22.4](https://github.com/Monadical-SAS/reflector/compare/v0.22.3...v0.22.4) (2025-12-02)
+
+
+### Bug Fixes
+
+* Multitrack mixdown optimisation 2 ([#764](https://github.com/Monadical-SAS/reflector/issues/764)) ([bd5df1c](https://github.com/Monadical-SAS/reflector/commit/bd5df1ce2ebf35d7f3413b295e56937a9a28ef7b))
+
 ## [0.22.3](https://github.com/Monadical-SAS/reflector/compare/v0.22.2...v0.22.3) (2025-12-02)
 
 

docker-compose.prod.yml

@@ -3,10 +3,7 @@
 
 services:
   web:
-    build:
+    image: monadicalsas/reflector-frontend:latest
-      context: ./www
-      dockerfile: Dockerfile
-    image: reflector-frontend:latest
     environment:
       - KV_URL=${KV_URL:-redis://redis:6379}
       - SITE_URL=${SITE_URL}

server/pyproject.toml

@@ -126,6 +126,7 @@ markers = [
 select = [
     "I",       # isort - import sorting
     "F401",    # unused imports
+    "E402",    # module level import not at top of file
     "PLC0415", # import-outside-top-level - detect inline imports
 ]
 

server/reflector/asynctask.py

@@ -1,13 +1,19 @@
 import asyncio
 import functools
+from uuid import uuid4
+
+from celery import current_task
 
 from reflector.db import get_database
+from reflector.llm import llm_session_id
 
 
 def asynctask(f):
     @functools.wraps(f)
     def wrapper(*args, **kwargs):
         async def run_with_db():
+            task_id = current_task.request.id if current_task else None
+            llm_session_id.set(task_id or f"random-{uuid4().hex}")
             database = get_database()
             await database.connect()
             try:

server/reflector/db/users.py

@@ -88,5 +88,11 @@ class UserController:
         results = await get_database().fetch_all(query)
         return [User(**r) for r in results]
 
+    @staticmethod
+    async def get_by_ids(user_ids: list[NonEmptyString]) -> dict[str, User]:
+        query = users.select().where(users.c.id.in_(user_ids))
+        results = await get_database().fetch_all(query)
+        return {user.id: User(**user) for user in results}
+
 
 user_controller = UserController()

server/reflector/llm.py

@@ -1,14 +1,29 @@
 import logging
-from typing import Type, TypeVar
+from contextvars import ContextVar
+from typing import Generic, Type, TypeVar
+from uuid import uuid4
 
 from llama_index.core import Settings
 from llama_index.core.output_parsers import PydanticOutputParser
-from llama_index.core.program import LLMTextCompletionProgram
 from llama_index.core.response_synthesizers import TreeSummarize
+from llama_index.core.workflow import (
+    Context,
+    Event,
+    StartEvent,
+    StopEvent,
+    Workflow,
+    step,
+)
 from llama_index.llms.openai_like import OpenAILike
 from pydantic import BaseModel, ValidationError
 
 T = TypeVar("T", bound=BaseModel)
+OutputT = TypeVar("OutputT", bound=BaseModel)
+
+# Session ID for LiteLLM request grouping - set per processing run
+llm_session_id: ContextVar[str | None] = ContextVar("llm_session_id", default=None)
+
+logger = logging.getLogger(__name__)
 
 STRUCTURED_RESPONSE_PROMPT_TEMPLATE = """
 Based on the following analysis, provide the information in the requested JSON format:
@@ -20,6 +35,158 @@ Analysis:
 """
 
 
+class LLMParseError(Exception):
+    """Raised when LLM output cannot be parsed after retries."""
+
+    def __init__(self, output_cls: Type[BaseModel], error_msg: str, attempts: int):
+        self.output_cls = output_cls
+        self.error_msg = error_msg
+        self.attempts = attempts
+        super().__init__(
+            f"Failed to parse {output_cls.__name__} after {attempts} attempts: {error_msg}"
+        )
+
+
+class ExtractionDone(Event):
+    """Event emitted when LLM JSON formatting completes."""
+
+    output: str
+
+
+class ValidationErrorEvent(Event):
+    """Event emitted when validation fails."""
+
+    error: str
+    wrong_output: str
+
+
+class StructuredOutputWorkflow(Workflow, Generic[OutputT]):
+    """Workflow for structured output extraction with validation retry.
+
+    This workflow handles parse/validation retries only. Network error retries
+    are handled internally by Settings.llm (OpenAILike max_retries=3).
+    The caller should NOT wrap this workflow in additional retry logic.
+    """
+
+    def __init__(
+        self,
+        output_cls: Type[OutputT],
+        max_retries: int = 3,
+        **kwargs,
+    ):
+        super().__init__(**kwargs)
+        self.output_cls: Type[OutputT] = output_cls
+        self.max_retries = max_retries
+        self.output_parser = PydanticOutputParser(output_cls)
+
+    @step
+    async def extract(
+        self, ctx: Context, ev: StartEvent | ValidationErrorEvent
+    ) -> StopEvent | ExtractionDone:
+        """Extract structured data from text using two-step LLM process.
+
+        Step 1 (first call only): TreeSummarize generates text analysis
+        Step 2 (every call): Settings.llm.acomplete formats analysis as JSON
+        """
+        current_retries = await ctx.store.get("retries", default=0)
+        await ctx.store.set("retries", current_retries + 1)
+
+        if current_retries >= self.max_retries:
+            last_error = await ctx.store.get("last_error", default=None)
+            logger.error(
+                f"Max retries ({self.max_retries}) reached for {self.output_cls.__name__}"
+            )
+            return StopEvent(result={"error": last_error, "attempts": current_retries})
+
+        if isinstance(ev, StartEvent):
+            # First call: run TreeSummarize to get analysis, store in context
+            prompt = ev.get("prompt")
+            texts = ev.get("texts")
+            tone_name = ev.get("tone_name")
+            if not prompt or not isinstance(texts, list):
+                raise ValueError(
+                    "StartEvent must contain 'prompt' (str) and 'texts' (list)"
+                )
+
+            summarizer = TreeSummarize(verbose=False)
+            analysis = await summarizer.aget_response(
+                prompt, texts, tone_name=tone_name
+            )
+            await ctx.store.set("analysis", str(analysis))
+            reflection = ""
+        else:
+            # Retry: reuse analysis from context
+            analysis = await ctx.store.get("analysis")
+            if not analysis:
+                raise RuntimeError("Internal error: analysis not found in context")
+
+            wrong_output = ev.wrong_output
+            if len(wrong_output) > 2000:
+                wrong_output = wrong_output[:2000] + "... [truncated]"
+            reflection = (
+                f"\n\nYour previous response could not be parsed:\n{wrong_output}\n\n"
+                f"Error:\n{ev.error}\n\n"
+                "Please try again. Return ONLY valid JSON matching the schema above, "
+                "with no markdown formatting or extra text."
+            )
+
+        # Step 2: Format analysis as JSON using LLM completion
+        format_instructions = self.output_parser.format(
+            "Please structure the above information in the following JSON format:"
+        )
+
+        json_prompt = STRUCTURED_RESPONSE_PROMPT_TEMPLATE.format(
+            analysis=analysis,
+            format_instructions=format_instructions + reflection,
+        )
+
+        # Network retries handled by OpenAILike (max_retries=3)
+        response = await Settings.llm.acomplete(json_prompt)
+        return ExtractionDone(output=response.text)
+
+    @step
+    async def validate(
+        self, ctx: Context, ev: ExtractionDone
+    ) -> StopEvent | ValidationErrorEvent:
+        """Validate extracted output against Pydantic schema."""
+        raw_output = ev.output
+        retries = await ctx.store.get("retries", default=0)
+
+        try:
+            parsed = self.output_parser.parse(raw_output)
+            if retries > 1:
+                logger.info(
+                    f"LLM parse succeeded on attempt {retries}/{self.max_retries} "
+                    f"for {self.output_cls.__name__}"
+                )
+            return StopEvent(result={"success": parsed})
+
+        except (ValidationError, ValueError) as e:
+            error_msg = self._format_error(e, raw_output)
+            await ctx.store.set("last_error", error_msg)
+
+            logger.error(
+                f"LLM parse error (attempt {retries}/{self.max_retries}): "
+                f"{type(e).__name__}: {e}\nRaw response: {raw_output[:500]}"
+            )
+
+            return ValidationErrorEvent(
+                error=error_msg,
+                wrong_output=raw_output,
+            )
+
+    def _format_error(self, error: Exception, raw_output: str) -> str:
+        """Format error for LLM feedback."""
+        if isinstance(error, ValidationError):
+            error_messages = []
+            for err in error.errors():
+                field = ".".join(str(loc) for loc in err["loc"])
+                error_messages.append(f"- {err['msg']} in field '{field}'")
+            return "Schema validation errors:\n" + "\n".join(error_messages)
+        else:
+            return f"Parse error: {str(error)}"
+
+
 class LLM:
     def __init__(self, settings, temperature: float = 0.4, max_tokens: int = 2048):
         self.settings_obj = settings
@@ -30,11 +197,12 @@ class LLM:
         self.temperature = temperature
         self.max_tokens = max_tokens
 
-        # Configure llamaindex Settings
         self._configure_llamaindex()
 
     def _configure_llamaindex(self):
         """Configure llamaindex Settings with OpenAILike LLM"""
+        session_id = llm_session_id.get() or f"fallback-{uuid4().hex}"
+
         Settings.llm = OpenAILike(
             model=self.model_name,
             api_base=self.url,
@@ -44,6 +212,7 @@ class LLM:
             is_function_calling_model=False,
             temperature=self.temperature,
             max_tokens=self.max_tokens,
+            additional_kwargs={"extra_body": {"litellm_session_id": session_id}},
         )
 
     async def get_response(
@@ -61,43 +230,25 @@ class LLM:
         output_cls: Type[T],
         tone_name: str | None = None,
     ) -> T:
-        """Get structured output from LLM for non-function-calling models"""
+        """Get structured output from LLM with validation retry via Workflow."""
-        logger = logging.getLogger(__name__)
+        workflow = StructuredOutputWorkflow(
-
+            output_cls=output_cls,
-        summarizer = TreeSummarize(verbose=True)
+            max_retries=self.settings_obj.LLM_PARSE_MAX_RETRIES + 1,
-        response = await summarizer.aget_response(prompt, texts, tone_name=tone_name)
+            timeout=120,
-
-        output_parser = PydanticOutputParser(output_cls)
-
-        program = LLMTextCompletionProgram.from_defaults(
-            output_parser=output_parser,
-            prompt_template_str=STRUCTURED_RESPONSE_PROMPT_TEMPLATE,
-            verbose=False,
         )
 
-        format_instructions = output_parser.format(
+        result = await workflow.run(
-            "Please structure the above information in the following JSON format:"
+            prompt=prompt,
+            texts=texts,
+            tone_name=tone_name,
         )
 
-        try:
+        if "error" in result:
-            output = await program.acall(
+            error_msg = result["error"] or "Max retries exceeded"
-                analysis=str(response), format_instructions=format_instructions
+            raise LLMParseError(
+                output_cls=output_cls,
+                error_msg=error_msg,
+                attempts=result.get("attempts", 0),
             )
-        except ValidationError as e:
-            # Extract the raw JSON from the error details
-            errors = e.errors()
-            if errors and "input" in errors[0]:
-                raw_json = errors[0]["input"]
-                logger.error(
-                    f"JSON validation failed for {output_cls.__name__}. "
-                    f"Full raw JSON output:\n{raw_json}\n"
-                    f"Validation errors: {errors}"
-                )
-            else:
-                logger.error(
-                    f"JSON validation failed for {output_cls.__name__}. "
-                    f"Validation errors: {errors}"
-                )
-            raise
 
-        return output
+        return result["success"]

server/reflector/pipelines/main_file_pipeline.py

@@ -340,7 +340,6 @@ async def task_send_webhook_if_needed(*, transcript_id: str):
 @asynctask
 async def task_pipeline_file_process(*, transcript_id: str):
     """Celery task for file pipeline processing"""
-
     transcript = await transcripts_controller.get_by_id(transcript_id)
     if not transcript:
         raise Exception(f"Transcript {transcript_id} not found")

server/reflector/pipelines/main_multitrack_pipeline.py

@@ -31,7 +31,6 @@ from reflector.processors import AudioFileWriterProcessor
 from reflector.processors.audio_waveform_processor import AudioWaveformProcessor
 from reflector.processors.types import TitleSummary
 from reflector.processors.types import Transcript as TranscriptType
-from reflector.settings import settings
 from reflector.storage import Storage, get_transcripts_storage
 from reflector.utils.daily import (
     filter_cam_audio_tracks,
@@ -423,7 +422,15 @@ class PipelineMainMultitrack(PipelineMainBase):
             # Open all containers with cleanup guaranteed
             for i, url in enumerate(valid_track_urls):
                 try:
-                    c = av.open(url)
+                    c = av.open(
+                        url,
+                        options={
+                            # it's trying to stream from s3 by default
+                            "reconnect": "1",
+                            "reconnect_streamed": "1",
+                            "reconnect_delay_max": "5",
+                        },
+                    )
                     containers.append(c)
                 except Exception as e:
                     self.logger.warning(
@@ -452,6 +459,8 @@ class PipelineMainMultitrack(PipelineMainBase):
                         frame = next(dec)
                     except StopIteration:
                         active[i] = False
+                        # causes stream to move on / unclogs memory
+                        inputs[i].push(None)
                         continue
 
                     if frame.sample_rate != target_sample_rate:
@@ -471,8 +480,6 @@ class PipelineMainMultitrack(PipelineMainBase):
                         mixed.time_base = Fraction(1, target_sample_rate)
                         await writer.push(mixed)
 
-            for in_ctx in inputs:
-                in_ctx.push(None)
             while True:
                 try:
                     mixed = sink.pull()
@@ -632,21 +639,11 @@ class PipelineMainMultitrack(PipelineMainBase):
 
         transcript.data_path.mkdir(parents=True, exist_ok=True)
 
-        if settings.SKIP_MIXDOWN:
-            self.logger.warning(
-                "SKIP_MIXDOWN enabled: Skipping mixdown and waveform generation. "
-                "UI will have no audio playback or waveform.",
-                num_tracks=len(padded_track_urls),
-                transcript_id=transcript.id,
-            )
-        else:
         mp3_writer = AudioFileWriterProcessor(
             path=str(transcript.audio_mp3_filename),
             on_duration=self.on_duration,
         )
-            await self.mixdown_tracks(
+        await self.mixdown_tracks(padded_track_urls, mp3_writer, offsets_seconds=None)
-                padded_track_urls, mp3_writer, offsets_seconds=None
-            )
         await mp3_writer.flush()
 
         if not transcript.audio_mp3_filename.exists():
@@ -661,9 +658,7 @@ class PipelineMainMultitrack(PipelineMainBase):
             await transcript_storage.put_file(storage_path, mp3_file)
         mp3_url = await transcript_storage.get_file_url(storage_path)
 
-            await transcripts_controller.update(
+        await transcripts_controller.update(transcript, {"audio_location": "storage"})
-                transcript, {"audio_location": "storage"}
-            )
 
         self.logger.info(
             f"Uploaded mixed audio to storage",

server/reflector/services/transcript_process.py

@@ -160,7 +160,10 @@ def dispatch_transcript_processing(config: ProcessingConfig) -> AsyncResult:
 def task_is_scheduled_or_active(task_name: str, **kwargs):
     inspect = celery.current_app.control.inspect()
 
-    for worker, tasks in (inspect.scheduled() | inspect.active()).items():
+    scheduled = inspect.scheduled() or {}
+    active = inspect.active() or {}
+    all = scheduled | active
+    for worker, tasks in all.items():
         for task in tasks:
             if task["name"] == task_name and task["kwargs"] == kwargs:
                 return True

server/reflector/settings.py

@@ -74,6 +74,10 @@ class Settings(BaseSettings):
     LLM_API_KEY: str | None = None
     LLM_CONTEXT_WINDOW: int = 16000
 
+    LLM_PARSE_MAX_RETRIES: int = (
+        3  # Max retries for JSON/validation errors (total attempts = retries + 1)
+    )
+
     # Diarization
     DIARIZATION_ENABLED: bool = True
     DIARIZATION_BACKEND: str = "modal"
@@ -138,14 +142,6 @@ class Settings(BaseSettings):
     DAILY_WEBHOOK_UUID: str | None = (
         None  # Webhook UUID for this environment. Not used by production code
     )
-
-    # Multitrack processing
-    # SKIP_MIXDOWN: When True, skips audio mixdown and waveform generation.
-    # Transcription still works using individual tracks. Useful for:
-    # - Diagnosing OOM issues in mixdown
-    # - Fast processing when audio playback is not needed
-    # Note: UI will have no audio playback or waveform when enabled.
-    SKIP_MIXDOWN: bool = True
     # Platform Configuration
     DEFAULT_VIDEO_PLATFORM: Platform = WHEREBY_PLATFORM
 

server/reflector/views/transcripts.py

@@ -17,6 +17,7 @@ from pydantic import (
 import reflector.auth as auth
 from reflector.db import get_database
 from reflector.db.recordings import recordings_controller
+from reflector.db.rooms import rooms_controller
 from reflector.db.search import (
     DEFAULT_SEARCH_LIMIT,
     SearchLimit,
@@ -37,6 +38,7 @@ from reflector.db.transcripts import (
     TranscriptTopic,
     transcripts_controller,
 )
+from reflector.db.users import user_controller
 from reflector.processors.types import Transcript as ProcessorTranscript
 from reflector.processors.types import Word
 from reflector.schemas.transcript_formats import TranscriptFormat, TranscriptSegment
@@ -111,8 +113,12 @@ class GetTranscriptMinimal(BaseModel):
     audio_deleted: bool | None = None
 
 
+class TranscriptParticipantWithEmail(TranscriptParticipant):
+    email: str | None = None
+
+
 class GetTranscriptWithParticipants(GetTranscriptMinimal):
-    participants: list[TranscriptParticipant] | None
+    participants: list[TranscriptParticipantWithEmail] | None
 
 
 class GetTranscriptWithText(GetTranscriptWithParticipants):
@@ -468,6 +474,23 @@ async def transcript_get(
 
     is_multitrack = await _get_is_multitrack(transcript)
 
+    room_name = None
+    if transcript.room_id:
+        room = await rooms_controller.get_by_id(transcript.room_id)
+        room_name = room.name if room else None
+
+    participants = []
+    if transcript.participants:
+        user_ids = [p.user_id for p in transcript.participants if p.user_id is not None]
+        users_dict = await user_controller.get_by_ids(user_ids) if user_ids else {}
+        for p in transcript.participants:
+            user = users_dict.get(p.user_id) if p.user_id else None
+            participants.append(
+                TranscriptParticipantWithEmail(
+                    **p.model_dump(), email=user.email if user else None
+                )
+            )
+
     base_data = {
         "id": transcript.id,
         "user_id": transcript.user_id,
@@ -486,8 +509,9 @@ async def transcript_get(
         "meeting_id": transcript.meeting_id,
         "source_kind": transcript.source_kind,
         "room_id": transcript.room_id,
+        "room_name": room_name,
         "audio_deleted": transcript.audio_deleted,
-        "participants": transcript.participants,
+        "participants": participants,
     }
 
     if transcript_format == "text":

server/tests/conftest.py

@@ -318,6 +318,14 @@ async def dummy_storage():
         yield
 
 
+@pytest.fixture
+def test_settings():
+    """Provide isolated settings for tests to avoid modifying global settings"""
+    from reflector.settings import Settings
+
+    return Settings()
+
+
 @pytest.fixture(scope="session")
 def celery_enable_logging():
     return True

server/tests/test_llm_retry.py

@@ -0,0 +1,357 @@
+"""Tests for LLM parse error recovery using llama-index Workflow"""
+
+from unittest.mock import AsyncMock, MagicMock, patch
+
+import pytest
+from pydantic import BaseModel, Field
+from workflows.errors import WorkflowRuntimeError
+
+from reflector.llm import LLM, LLMParseError, StructuredOutputWorkflow
+
+
+class TestResponse(BaseModel):
+    """Test response model for structured output"""
+
+    title: str = Field(description="A title")
+    summary: str = Field(description="A summary")
+    confidence: float = Field(description="Confidence score", ge=0, le=1)
+
+
+def make_completion_response(text: str):
+    """Create a mock CompletionResponse with .text attribute"""
+    response = MagicMock()
+    response.text = text
+    return response
+
+
+class TestLLMParseErrorRecovery:
+    """Test parse error recovery with Workflow feedback loop"""
+
+    @pytest.mark.asyncio
+    async def test_parse_error_recovery_with_feedback(self, test_settings):
+        """Test that parse errors trigger retry with error feedback"""
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            # TreeSummarize returns plain text analysis (step 1)
+            mock_summarizer.aget_response = AsyncMock(
+                return_value="The analysis shows a test with summary and high confidence."
+            )
+
+            call_count = {"count": 0}
+
+            async def acomplete_handler(prompt, *args, **kwargs):
+                call_count["count"] += 1
+                if call_count["count"] == 1:
+                    # First JSON formatting call returns invalid JSON
+                    return make_completion_response('{"title": "Test"}')
+                else:
+                    # Second call should have error feedback in prompt
+                    assert "Your previous response could not be parsed:" in prompt
+                    assert '{"title": "Test"}' in prompt
+                    assert "Error:" in prompt
+                    assert "Please try again" in prompt
+                    return make_completion_response(
+                        '{"title": "Test", "summary": "Summary", "confidence": 0.95}'
+                    )
+
+            mock_settings.llm.acomplete = AsyncMock(side_effect=acomplete_handler)
+
+            result = await llm.get_structured_response(
+                prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+            )
+
+            assert result.title == "Test"
+            assert result.summary == "Summary"
+            assert result.confidence == 0.95
+            # TreeSummarize called once, Settings.llm.acomplete called twice
+            assert mock_summarizer.aget_response.call_count == 1
+            assert call_count["count"] == 2
+
+    @pytest.mark.asyncio
+    async def test_max_parse_retry_attempts(self, test_settings):
+        """Test that parse error retry stops after max attempts"""
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            # Always return invalid JSON from acomplete
+            mock_settings.llm.acomplete = AsyncMock(
+                return_value=make_completion_response(
+                    '{"invalid": "missing required fields"}'
+                )
+            )
+
+            with pytest.raises(LLMParseError, match="Failed to parse"):
+                await llm.get_structured_response(
+                    prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+                )
+
+            expected_attempts = test_settings.LLM_PARSE_MAX_RETRIES + 1
+            # TreeSummarize called once, acomplete called max_retries times
+            assert mock_summarizer.aget_response.call_count == 1
+            assert mock_settings.llm.acomplete.call_count == expected_attempts
+
+    @pytest.mark.asyncio
+    async def test_raw_response_logging_on_parse_error(self, test_settings, caplog):
+        """Test that raw response is logged when parse error occurs"""
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+            caplog.at_level("ERROR"),
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            call_count = {"count": 0}
+
+            async def acomplete_handler(*args, **kwargs):
+                call_count["count"] += 1
+                if call_count["count"] == 1:
+                    return make_completion_response('{"title": "Test"}')  # Invalid
+                return make_completion_response(
+                    '{"title": "Test", "summary": "Summary", "confidence": 0.95}'
+                )
+
+            mock_settings.llm.acomplete = AsyncMock(side_effect=acomplete_handler)
+
+            result = await llm.get_structured_response(
+                prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+            )
+
+            assert result.title == "Test"
+
+            error_logs = [r for r in caplog.records if r.levelname == "ERROR"]
+            raw_response_logged = any("Raw response:" in r.message for r in error_logs)
+            assert raw_response_logged, "Raw response should be logged on parse error"
+
+    @pytest.mark.asyncio
+    async def test_multiple_validation_errors_in_feedback(self, test_settings):
+        """Test that validation errors are included in feedback"""
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            call_count = {"count": 0}
+
+            async def acomplete_handler(prompt, *args, **kwargs):
+                call_count["count"] += 1
+                if call_count["count"] == 1:
+                    # Missing title and summary
+                    return make_completion_response('{"confidence": 0.5}')
+                else:
+                    # Should have schema validation errors in prompt
+                    assert (
+                        "Schema validation errors" in prompt
+                        or "error" in prompt.lower()
+                    )
+                    return make_completion_response(
+                        '{"title": "Test", "summary": "Summary", "confidence": 0.95}'
+                    )
+
+            mock_settings.llm.acomplete = AsyncMock(side_effect=acomplete_handler)
+
+            result = await llm.get_structured_response(
+                prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+            )
+
+            assert result.title == "Test"
+            assert call_count["count"] == 2
+
+    @pytest.mark.asyncio
+    async def test_success_on_first_attempt(self, test_settings):
+        """Test that no retry happens when first attempt succeeds"""
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            mock_settings.llm.acomplete = AsyncMock(
+                return_value=make_completion_response(
+                    '{"title": "Test", "summary": "Summary", "confidence": 0.95}'
+                )
+            )
+
+            result = await llm.get_structured_response(
+                prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+            )
+
+            assert result.title == "Test"
+            assert result.summary == "Summary"
+            assert result.confidence == 0.95
+            assert mock_summarizer.aget_response.call_count == 1
+            assert mock_settings.llm.acomplete.call_count == 1
+
+
+class TestStructuredOutputWorkflow:
+    """Direct tests for the StructuredOutputWorkflow"""
+
+    @pytest.mark.asyncio
+    async def test_workflow_retries_on_validation_error(self):
+        """Test workflow retries when validation fails"""
+        workflow = StructuredOutputWorkflow(
+            output_cls=TestResponse,
+            max_retries=3,
+            timeout=30,
+        )
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            call_count = {"count": 0}
+
+            async def acomplete_handler(*args, **kwargs):
+                call_count["count"] += 1
+                if call_count["count"] < 2:
+                    return make_completion_response('{"title": "Only title"}')
+                return make_completion_response(
+                    '{"title": "Test", "summary": "Summary", "confidence": 0.9}'
+                )
+
+            mock_settings.llm.acomplete = AsyncMock(side_effect=acomplete_handler)
+
+            result = await workflow.run(
+                prompt="Extract data",
+                texts=["Some text"],
+                tone_name=None,
+            )
+
+            assert "success" in result
+            assert result["success"].title == "Test"
+            assert call_count["count"] == 2
+
+    @pytest.mark.asyncio
+    async def test_workflow_returns_error_after_max_retries(self):
+        """Test workflow returns error after exhausting retries"""
+        workflow = StructuredOutputWorkflow(
+            output_cls=TestResponse,
+            max_retries=2,
+            timeout=30,
+        )
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            # Always return invalid JSON
+            mock_settings.llm.acomplete = AsyncMock(
+                return_value=make_completion_response('{"invalid": true}')
+            )
+
+            result = await workflow.run(
+                prompt="Extract data",
+                texts=["Some text"],
+                tone_name=None,
+            )
+
+            assert "error" in result
+            # TreeSummarize called once, acomplete called max_retries times
+            assert mock_summarizer.aget_response.call_count == 1
+            assert mock_settings.llm.acomplete.call_count == 2
+
+
+class TestNetworkErrorRetries:
+    """Test that network error retries are handled by OpenAILike, not Workflow"""
+
+    @pytest.mark.asyncio
+    async def test_network_error_propagates_after_openai_retries(self, test_settings):
+        """Test that network errors are retried by OpenAILike and then propagate.
+
+        Network retries are handled by OpenAILike (max_retries=3), not by our
+        StructuredOutputWorkflow. This test verifies that network errors propagate
+        up after OpenAILike exhausts its retries.
+        """
+        llm = LLM(settings=test_settings, temperature=0.4, max_tokens=100)
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            # Simulate network error from acomplete (after OpenAILike retries exhausted)
+            network_error = ConnectionError("Connection refused")
+            mock_settings.llm.acomplete = AsyncMock(side_effect=network_error)
+
+            # Network error wrapped in WorkflowRuntimeError
+            with pytest.raises(WorkflowRuntimeError, match="Connection refused"):
+                await llm.get_structured_response(
+                    prompt="Test prompt", texts=["Test text"], output_cls=TestResponse
+                )
+
+            # acomplete called only once - network error propagates, not retried by Workflow
+            assert mock_settings.llm.acomplete.call_count == 1
+
+    @pytest.mark.asyncio
+    async def test_network_error_not_retried_by_workflow(self, test_settings):
+        """Test that Workflow does NOT retry network errors (OpenAILike handles those).
+
+        This verifies the separation of concerns:
+        - StructuredOutputWorkflow: retries parse/validation errors
+        - OpenAILike: retries network errors (internally, max_retries=3)
+        """
+        workflow = StructuredOutputWorkflow(
+            output_cls=TestResponse,
+            max_retries=3,
+            timeout=30,
+        )
+
+        with (
+            patch("reflector.llm.TreeSummarize") as mock_summarize,
+            patch("reflector.llm.Settings") as mock_settings,
+        ):
+            mock_summarizer = MagicMock()
+            mock_summarize.return_value = mock_summarizer
+            mock_summarizer.aget_response = AsyncMock(return_value="Some analysis")
+
+            # Network error should propagate immediately, not trigger Workflow retry
+            mock_settings.llm.acomplete = AsyncMock(
+                side_effect=TimeoutError("Request timed out")
+            )
+
+            # Network error wrapped in WorkflowRuntimeError
+            with pytest.raises(WorkflowRuntimeError, match="Request timed out"):
+                await workflow.run(
+                    prompt="Extract data",
+                    texts=["Some text"],
+                    tone_name=None,
+                )
+
+            # Only called once - Workflow doesn't retry network errors
+            assert mock_settings.llm.acomplete.call_count == 1

server/tests/test_transcripts.py

@@ -1,5 +1,8 @@
 import pytest
 
+from reflector.db.rooms import rooms_controller
+from reflector.db.transcripts import transcripts_controller
+
 
 @pytest.mark.asyncio
 async def test_transcript_create(client):
@@ -182,3 +185,51 @@ async def test_transcript_mark_reviewed(authenticated_client, client):
     response = await client.get(f"/transcripts/{tid}")
     assert response.status_code == 200
     assert response.json()["reviewed"] is True
+
+
+@pytest.mark.asyncio
+async def test_transcript_get_returns_room_name(authenticated_client, client):
+    """Test that getting a transcript returns its room_name when linked to a room."""
+    # Create a room
+    room = await rooms_controller.add(
+        name="test-room-for-transcript",
+        user_id="test-user",
+        zulip_auto_post=False,
+        zulip_stream="",
+        zulip_topic="",
+        is_locked=False,
+        room_mode="normal",
+        recording_type="cloud",
+        recording_trigger="automatic-2nd-participant",
+        is_shared=False,
+        webhook_url="",
+        webhook_secret="",
+    )
+
+    # Create a transcript linked to the room
+    transcript = await transcripts_controller.add(
+        name="transcript-with-room",
+        source_kind="file",
+        room_id=room.id,
+    )
+
+    # Get the transcript and verify room_name is returned
+    response = await client.get(f"/transcripts/{transcript.id}")
+    assert response.status_code == 200
+    assert response.json()["room_id"] == room.id
+    assert response.json()["room_name"] == "test-room-for-transcript"
+
+
+@pytest.mark.asyncio
+async def test_transcript_get_returns_null_room_name_when_no_room(
+    authenticated_client, client
+):
+    """Test that room_name is null when transcript has no room."""
+    response = await client.post("/transcripts", json={"name": "no-room-transcript"})
+    assert response.status_code == 200
+    tid = response.json()["id"]
+
+    response = await client.get(f"/transcripts/{tid}")
+    assert response.status_code == 200
+    assert response.json()["room_id"] is None
+    assert response.json()["room_name"] is None

www/app/(app)/rooms/page.tsx

@@ -15,9 +15,12 @@ import {
   createListCollection,
   useDisclosure,
   Tabs,
+  Popover,
+  Text,
+  HStack,
 } from "@chakra-ui/react";
 import { useEffect, useMemo, useState } from "react";
-import { LuEye, LuEyeOff } from "react-icons/lu";
+import { LuEye, LuEyeOff, LuInfo } from "react-icons/lu";
 import useRoomList from "./useRoomList";
 import type { components } from "../../reflector-api";
 import {
@@ -534,6 +537,10 @@ export default function RoomsList() {
                               room.recordingType === "cloud"
                                 ? "automatic-2nd-participant"
                                 : "none";
+                          } else {
+                            if (room.recordingType !== "cloud") {
+                              updates.recordingTrigger = "none";
+                            }
                           }
                           setRoomInput({ ...room, ...updates });
                         }}
@@ -583,6 +590,7 @@ export default function RoomsList() {
                         <Checkbox.Label>Locked room</Checkbox.Label>
                       </Checkbox.Root>
                     </Field.Root>
+                    {room.platform !== "daily" && (
                       <Field.Root mt={4}>
                         <Field.Label>Room size</Field.Label>
                         <Select.Root
@@ -591,7 +599,6 @@ export default function RoomsList() {
                             setRoomInput({ ...room, roomMode: e.value[0] })
                           }
                           collection={roomModeCollection}
-                        disabled={room.platform === "daily"}
                         >
                           <Select.HiddenSelect />
                           <Select.Control>
@@ -614,8 +621,44 @@ export default function RoomsList() {
                           </Select.Positioner>
                         </Select.Root>
                       </Field.Root>
+                    )}
                     <Field.Root mt={4}>
+                      <HStack gap={2} alignItems="center">
                         <Field.Label>Recording type</Field.Label>
+                        <Popover.Root>
+                          <Popover.Trigger asChild>
+                            <IconButton
+                              aria-label="Recording type help"
+                              variant="ghost"
+                              size="xs"
+                              colorPalette="gray"
+                            >
+                              <LuInfo />
+                            </IconButton>
+                          </Popover.Trigger>
+                          <Popover.Positioner>
+                            <Popover.Content>
+                              <Popover.Arrow />
+                              <Popover.Body>
+                                <Text fontSize="sm" lineHeight="1.6">
+                                  <strong>None:</strong> No recording will be
+                                  created.
+                                  <br />
+                                  <br />
+                                  <strong>Local:</strong> Recording happens on
+                                  each participant's device. Files are saved
+                                  locally.
+                                  <br />
+                                  <br />
+                                  <strong>Cloud:</strong> Recording happens on
+                                  the platform's servers and is available after
+                                  the meeting ends.
+                                </Text>
+                              </Popover.Body>
+                            </Popover.Content>
+                          </Popover.Positioner>
+                        </Popover.Root>
+                      </HStack>
                       <Select.Root
                         value={[room.recordingType]}
                         onValueChange={(e) => {
@@ -623,14 +666,12 @@ export default function RoomsList() {
                           const updates: Partial<typeof room> = {
                             recordingType: newRecordingType,
                           };
-                          // For Daily: if cloud, use automatic; otherwise none
                           if (room.platform === "daily") {
                             updates.recordingTrigger =
                               newRecordingType === "cloud"
                                 ? "automatic-2nd-participant"
                                 : "none";
                           } else {
-                            // For Whereby: if not cloud, set to none
                             updates.recordingTrigger =
                               newRecordingType !== "cloud"
                                 ? "none"
@@ -661,8 +702,45 @@ export default function RoomsList() {
                         </Select.Positioner>
                       </Select.Root>
                     </Field.Root>
+                    {room.recordingType === "cloud" &&
+                      room.platform !== "daily" && (
                         <Field.Root mt={4}>
+                          <HStack gap={2} alignItems="center">
                             <Field.Label>Recording start trigger</Field.Label>
+                            <Popover.Root>
+                              <Popover.Trigger asChild>
+                                <IconButton
+                                  aria-label="Recording start trigger help"
+                                  variant="ghost"
+                                  size="xs"
+                                  colorPalette="gray"
+                                >
+                                  <LuInfo />
+                                </IconButton>
+                              </Popover.Trigger>
+                              <Popover.Positioner>
+                                <Popover.Content>
+                                  <Popover.Arrow />
+                                  <Popover.Body>
+                                    <Text fontSize="sm" lineHeight="1.6">
+                                      <strong>None:</strong> Recording must be
+                                      started manually by a participant.
+                                      <br />
+                                      <br />
+                                      <strong>Prompt:</strong> Participants will
+                                      be prompted to start recording when they
+                                      join.
+                                      <br />
+                                      <br />
+                                      <strong>Automatic:</strong> Recording
+                                      starts automatically when a second
+                                      participant joins.
+                                    </Text>
+                                  </Popover.Body>
+                                </Popover.Content>
+                              </Popover.Positioner>
+                            </Popover.Root>
+                          </HStack>
                           <Select.Root
                             value={[room.recordingTrigger]}
                             onValueChange={(e) =>
@@ -672,11 +750,6 @@ export default function RoomsList() {
                               })
                             }
                             collection={recordingTriggerCollection}
-                        disabled={
-                          room.recordingType !== "cloud" ||
-                          (room.platform === "daily" &&
-                            room.recordingType === "cloud")
-                        }
                           >
                             <Select.HiddenSelect />
                             <Select.Control>
@@ -699,6 +772,7 @@ export default function RoomsList() {
                             </Select.Positioner>
                           </Select.Root>
                         </Field.Root>
+                      )}
 
                     <Field.Root mt={4}>
                       <Checkbox.Root

www/package.json

@@ -31,7 +31,7 @@
     "ioredis": "^5.7.0",
     "jest-worker": "^29.6.2",
     "lucide-react": "^0.525.0",
-    "next": "^15.5.3",
+    "next": "^15.5.7",
     "next-auth": "^4.24.7",
     "next-themes": "^0.4.6",
     "nuqs": "^2.4.3",

www/pnpm-lock.yaml

@@ -27,7 +27,7 @@ importers:
         version: 0.2.3(@fortawesome/fontawesome-svg-core@6.7.2)(react@18.3.1)
       "@sentry/nextjs":
         specifier: ^10.11.0
-        version: 10.11.0(@opentelemetry/context-async-hooks@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/core@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/sdk-trace-base@2.1.0(@opentelemetry/api@1.9.0))(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)(webpack@5.101.3)
+        version: 10.11.0(@opentelemetry/context-async-hooks@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/core@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/sdk-trace-base@2.1.0(@opentelemetry/api@1.9.0))(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)(webpack@5.101.3)
       "@tanstack/react-query":
         specifier: ^5.85.9
         version: 5.85.9(react@18.3.1)
@@ -62,17 +62,17 @@ importers:
         specifier: ^0.525.0
         version: 0.525.0(react@18.3.1)
       next:
-        specifier: ^15.5.3
+        specifier: ^15.5.7
-        version: 15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
+        version: 15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
       next-auth:
         specifier: ^4.24.7
-        version: 4.24.11(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react-dom@18.3.1(react@18.3.1))(react@18.3.1)
+        version: 4.24.11(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react-dom@18.3.1(react@18.3.1))(react@18.3.1)
       next-themes:
         specifier: ^0.4.6
         version: 0.4.6(react-dom@18.3.1(react@18.3.1))(react@18.3.1)
       nuqs:
         specifier: ^2.4.3
-        version: 2.4.3(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)
+        version: 2.4.3(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)
       openapi-fetch:
         specifier: ^0.14.0
         version: 0.14.0
@@ -1184,10 +1184,10 @@ packages:
         integrity: sha512-ZVWUcfwY4E/yPitQJl481FjFo3K22D6qF0DuFH6Y/nbnE11GY5uguDxZMGXPQ8WQ0128MXQD7TnfHyK4oWoIJQ==,
       }
 
-  "@next/env@15.5.3":
+  "@next/env@15.5.7":
     resolution:
       {
-        integrity: sha512-RSEDTRqyihYXygx/OJXwvVupfr9m04+0vH8vyy0HfZ7keRto6VX9BbEk0J2PUk0VGy6YhklJUSrgForov5F9pw==,
+        integrity: sha512-4h6Y2NyEkIEN7Z8YxkA27pq6zTkS09bUSYC0xjd0NpwFxjnIKeZEeH591o5WECSmjpUhLn3H2QLJcDye3Uzcvg==,
       }
 
   "@next/eslint-plugin-next@15.5.3":
@@ -1196,73 +1196,73 @@ packages:
         integrity: sha512-SdhaKdko6dpsSr0DldkESItVrnPYB1NS2NpShCSX5lc7SSQmLZt5Mug6t2xbiuVWEVDLZSuIAoQyYVBYp0dR5g==,
       }
 
-  "@next/swc-darwin-arm64@15.5.3":
+  "@next/swc-darwin-arm64@15.5.7":
     resolution:
       {
-        integrity: sha512-nzbHQo69+au9wJkGKTU9lP7PXv0d1J5ljFpvb+LnEomLtSbJkbZyEs6sbF3plQmiOB2l9OBtN2tNSvCH1nQ9Jg==,
+        integrity: sha512-IZwtxCEpI91HVU/rAUOOobWSZv4P2DeTtNaCdHqLcTJU4wdNXgAySvKa/qJCgR5m6KI8UsKDXtO2B31jcaw1Yw==,
       }
     engines: { node: ">= 10" }
     cpu: [arm64]
     os: [darwin]
 
-  "@next/swc-darwin-x64@15.5.3":
+  "@next/swc-darwin-x64@15.5.7":
     resolution:
       {
-        integrity: sha512-w83w4SkOOhekJOcA5HBvHyGzgV1W/XvOfpkrxIse4uPWhYTTRwtGEM4v/jiXwNSJvfRvah0H8/uTLBKRXlef8g==,
+        integrity: sha512-UP6CaDBcqaCBuiq/gfCEJw7sPEoX1aIjZHnBWN9v9qYHQdMKvCKcAVs4OX1vIjeE+tC5EIuwDTVIoXpUes29lg==,
       }
     engines: { node: ">= 10" }
     cpu: [x64]
     os: [darwin]
 
-  "@next/swc-linux-arm64-gnu@15.5.3":
+  "@next/swc-linux-arm64-gnu@15.5.7":
     resolution:
       {
-        integrity: sha512-+m7pfIs0/yvgVu26ieaKrifV8C8yiLe7jVp9SpcIzg7XmyyNE7toC1fy5IOQozmr6kWl/JONC51osih2RyoXRw==,
+        integrity: sha512-NCslw3GrNIw7OgmRBxHtdWFQYhexoUCq+0oS2ccjyYLtcn1SzGzeM54jpTFonIMUjNbHmpKpziXnpxhSWLcmBA==,
       }
     engines: { node: ">= 10" }
     cpu: [arm64]
     os: [linux]
 
-  "@next/swc-linux-arm64-musl@15.5.3":
+  "@next/swc-linux-arm64-musl@15.5.7":
     resolution:
       {
-        integrity: sha512-u3PEIzuguSenoZviZJahNLgCexGFhso5mxWCrrIMdvpZn6lkME5vc/ADZG8UUk5K1uWRy4hqSFECrON6UKQBbQ==,
+        integrity: sha512-nfymt+SE5cvtTrG9u1wdoxBr9bVB7mtKTcj0ltRn6gkP/2Nu1zM5ei8rwP9qKQP0Y//umK+TtkKgNtfboBxRrw==,
       }
     engines: { node: ">= 10" }
     cpu: [arm64]
     os: [linux]
 
-  "@next/swc-linux-x64-gnu@15.5.3":
+  "@next/swc-linux-x64-gnu@15.5.7":
     resolution:
       {
-        integrity: sha512-lDtOOScYDZxI2BENN9m0pfVPJDSuUkAD1YXSvlJF0DKwZt0WlA7T7o3wrcEr4Q+iHYGzEaVuZcsIbCps4K27sA==,
+        integrity: sha512-hvXcZvCaaEbCZcVzcY7E1uXN9xWZfFvkNHwbe/n4OkRhFWrs1J1QV+4U1BN06tXLdaS4DazEGXwgqnu/VMcmqw==,
       }
     engines: { node: ">= 10" }
     cpu: [x64]
     os: [linux]
 
-  "@next/swc-linux-x64-musl@15.5.3":
+  "@next/swc-linux-x64-musl@15.5.7":
     resolution:
       {
-        integrity: sha512-9vWVUnsx9PrY2NwdVRJ4dUURAQ8Su0sLRPqcCCxtX5zIQUBES12eRVHq6b70bbfaVaxIDGJN2afHui0eDm+cLg==,
+        integrity: sha512-4IUO539b8FmF0odY6/SqANJdgwn1xs1GkPO5doZugwZ3ETF6JUdckk7RGmsfSf7ws8Qb2YB5It33mvNL/0acqA==,
       }
     engines: { node: ">= 10" }
     cpu: [x64]
     os: [linux]
 
-  "@next/swc-win32-arm64-msvc@15.5.3":
+  "@next/swc-win32-arm64-msvc@15.5.7":
     resolution:
       {
-        integrity: sha512-1CU20FZzY9LFQigRi6jM45oJMU3KziA5/sSG+dXeVaTm661snQP6xu3ykGxxwU5sLG3sh14teO/IOEPVsQMRfA==,
+        integrity: sha512-CpJVTkYI3ZajQkC5vajM7/ApKJUOlm6uP4BknM3XKvJ7VXAvCqSjSLmM0LKdYzn6nBJVSjdclx8nYJSa3xlTgQ==,
       }
     engines: { node: ">= 10" }
     cpu: [arm64]
     os: [win32]
 
-  "@next/swc-win32-x64-msvc@15.5.3":
+  "@next/swc-win32-x64-msvc@15.5.7":
     resolution:
       {
-        integrity: sha512-JMoLAq3n3y5tKXPQwCK5c+6tmwkuFDa2XAxz8Wm4+IVthdBZdZGh+lmiLUHg9f9IDwIQpUjp+ysd6OkYTyZRZw==,
+        integrity: sha512-gMzgBX164I6DN+9/PGA+9dQiwmTkE4TloBNx8Kv9UiGARsr9Nba7IpcBRA1iTV9vwlYnrE3Uy6I7Aj6qLjQuqw==,
       }
     engines: { node: ">= 10" }
     cpu: [x64]
@@ -6863,10 +6863,10 @@ packages:
       react: ^16.8 || ^17 || ^18 || ^19 || ^19.0.0-rc
       react-dom: ^16.8 || ^17 || ^18 || ^19 || ^19.0.0-rc
 
-  next@15.5.3:
+  next@15.5.7:
     resolution:
       {
-        integrity: sha512-r/liNAx16SQj4D+XH/oI1dlpv9tdKJ6cONYPwwcCC46f2NjpaRWY+EKCzULfgQYV6YKXjHBchff2IZBSlZmJNw==,
+        integrity: sha512-+t2/0jIJ48kUpGKkdlhgkv+zPTEOoXyr60qXe68eB/pl3CMJaLeIGjzp5D6Oqt25hCBiBTt8wEeeAzfJvUKnPQ==,
       }
     engines: { node: ^18.18.0 || ^19.8.0 || >= 20.0.0 }
     hasBin: true
@@ -9877,34 +9877,34 @@ snapshots:
       "@tybys/wasm-util": 0.10.0
     optional: true
 
-  "@next/env@15.5.3": {}
+  "@next/env@15.5.7": {}
 
   "@next/eslint-plugin-next@15.5.3":
     dependencies:
       fast-glob: 3.3.1
 
-  "@next/swc-darwin-arm64@15.5.3":
+  "@next/swc-darwin-arm64@15.5.7":
     optional: true
 
-  "@next/swc-darwin-x64@15.5.3":
+  "@next/swc-darwin-x64@15.5.7":
     optional: true
 
-  "@next/swc-linux-arm64-gnu@15.5.3":
+  "@next/swc-linux-arm64-gnu@15.5.7":
     optional: true
 
-  "@next/swc-linux-arm64-musl@15.5.3":
+  "@next/swc-linux-arm64-musl@15.5.7":
     optional: true
 
-  "@next/swc-linux-x64-gnu@15.5.3":
+  "@next/swc-linux-x64-gnu@15.5.7":
     optional: true
 
-  "@next/swc-linux-x64-musl@15.5.3":
+  "@next/swc-linux-x64-musl@15.5.7":
     optional: true
 
-  "@next/swc-win32-arm64-msvc@15.5.3":
+  "@next/swc-win32-arm64-msvc@15.5.7":
     optional: true
 
-  "@next/swc-win32-x64-msvc@15.5.3":
+  "@next/swc-win32-x64-msvc@15.5.7":
     optional: true
 
   "@nodelib/fs.scandir@2.1.5":
@@ -10684,7 +10684,7 @@ snapshots:
 
   "@sentry/core@8.55.0": {}
 
-  "@sentry/nextjs@10.11.0(@opentelemetry/context-async-hooks@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/core@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/sdk-trace-base@2.1.0(@opentelemetry/api@1.9.0))(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)(webpack@5.101.3)":
+  "@sentry/nextjs@10.11.0(@opentelemetry/context-async-hooks@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/core@2.1.0(@opentelemetry/api@1.9.0))(@opentelemetry/sdk-trace-base@2.1.0(@opentelemetry/api@1.9.0))(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1)(webpack@5.101.3)":
     dependencies:
       "@opentelemetry/api": 1.9.0
       "@opentelemetry/semantic-conventions": 1.37.0
@@ -10698,7 +10698,7 @@ snapshots:
       "@sentry/vercel-edge": 10.11.0
       "@sentry/webpack-plugin": 4.3.0(webpack@5.101.3)
       chalk: 3.0.0
-      next: 15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
+      next: 15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
       resolve: 1.22.8
       rollup: 4.50.1
       stacktrace-parser: 0.1.11
@@ -14093,13 +14093,13 @@ snapshots:
 
   neo-async@2.6.2: {}
 
-  next-auth@4.24.11(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react-dom@18.3.1(react@18.3.1))(react@18.3.1):
+  next-auth@4.24.11(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react-dom@18.3.1(react@18.3.1))(react@18.3.1):
     dependencies:
       "@babel/runtime": 7.28.2
       "@panva/hkdf": 1.2.1
       cookie: 0.7.2
       jose: 4.15.9
-      next: 15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
+      next: 15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
       oauth: 0.9.15
       openid-client: 5.7.1
       preact: 10.27.0
@@ -14113,9 +14113,9 @@ snapshots:
       react: 18.3.1
       react-dom: 18.3.1(react@18.3.1)
 
-  next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0):
+  next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0):
     dependencies:
-      "@next/env": 15.5.3
+      "@next/env": 15.5.7
       "@swc/helpers": 0.5.15
       caniuse-lite: 1.0.30001734
       postcss: 8.4.31
@@ -14123,14 +14123,14 @@ snapshots:
       react-dom: 18.3.1(react@18.3.1)
       styled-jsx: 5.1.6(@babel/core@7.28.3)(babel-plugin-macros@3.1.0)(react@18.3.1)
     optionalDependencies:
-      "@next/swc-darwin-arm64": 15.5.3
+      "@next/swc-darwin-arm64": 15.5.7
-      "@next/swc-darwin-x64": 15.5.3
+      "@next/swc-darwin-x64": 15.5.7
-      "@next/swc-linux-arm64-gnu": 15.5.3
+      "@next/swc-linux-arm64-gnu": 15.5.7
-      "@next/swc-linux-arm64-musl": 15.5.3
+      "@next/swc-linux-arm64-musl": 15.5.7
-      "@next/swc-linux-x64-gnu": 15.5.3
+      "@next/swc-linux-x64-gnu": 15.5.7
-      "@next/swc-linux-x64-musl": 15.5.3
+      "@next/swc-linux-x64-musl": 15.5.7
-      "@next/swc-win32-arm64-msvc": 15.5.3
+      "@next/swc-win32-arm64-msvc": 15.5.7
-      "@next/swc-win32-x64-msvc": 15.5.3
+      "@next/swc-win32-x64-msvc": 15.5.7
       "@opentelemetry/api": 1.9.0
       sass: 1.90.0
       sharp: 0.34.3
@@ -14159,12 +14159,12 @@ snapshots:
     dependencies:
       path-key: 3.1.1
 
-  nuqs@2.4.3(next@15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1):
+  nuqs@2.4.3(next@15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0))(react@18.3.1):
     dependencies:
       mitt: 3.0.1
       react: 18.3.1
     optionalDependencies:
-      next: 15.5.3(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
+      next: 15.5.7(@babel/core@7.28.3)(@opentelemetry/api@1.9.0)(babel-plugin-macros@3.1.0)(react-dom@18.3.1(react@18.3.1))(react@18.3.1)(sass@1.90.0)
 
   oauth@0.9.15: {}