fix: convert DB models to view models in bulk-status endpoint

model_validate(from_attributes=True) needed to convert DB Meeting and
CalendarEvent to their view-layer Pydantic counterparts.

.github/workflows/test_next_server.yml

@@ -13,6 +13,9 @@ on:
 jobs:
   test-next-server:
     runs-on: ubuntu-latest
+    concurrency:
+      group: test-next-server-${{ github.ref }}
+      cancel-in-progress: true
 
     defaults:
       run:
@@ -21,17 +24,12 @@ jobs:
     steps:
     - uses: actions/checkout@v4
 
-    - name: Setup Node.js
-      uses: actions/setup-node@v4
-      with:
-        node-version: '20'
-
     - name: Install pnpm
       uses: pnpm/action-setup@v4
       with:
-        version: 8
+        package_json_file: './www/package.json'
 
-    - name: Setup Node.js cache
+    - name: Setup Node.js
       uses: actions/setup-node@v4
       with:
         node-version: '20'

server/migrations/versions/3aa20b96d963_drop_use_celery_column.py

@@ -0,0 +1,35 @@
+"""drop_use_celery_column
+
+Revision ID: 3aa20b96d963
+Revises: e69f08ead8ea
+Create Date: 2026-02-05 10:12:44.065279
+
+"""
+
+from typing import Sequence, Union
+
+import sqlalchemy as sa
+from alembic import op
+
+# revision identifiers, used by Alembic.
+revision: str = "3aa20b96d963"
+down_revision: Union[str, None] = "e69f08ead8ea"
+branch_labels: Union[str, Sequence[str], None] = None
+depends_on: Union[str, Sequence[str], None] = None
+
+
+def upgrade() -> None:
+    with op.batch_alter_table("room", schema=None) as batch_op:
+        batch_op.drop_column("use_celery")
+
+
+def downgrade() -> None:
+    with op.batch_alter_table("room", schema=None) as batch_op:
+        batch_op.add_column(
+            sa.Column(
+                "use_celery",
+                sa.Boolean(),
+                server_default=sa.text("false"),
+                nullable=False,
+            )
+        )

server/reflector/db/calendar_events.py

@@ -104,6 +104,26 @@ class CalendarEventController:
         results = await get_database().fetch_all(query)
         return [CalendarEvent(**result) for result in results]
 
+    async def get_upcoming_for_rooms(
+        self, room_ids: list[str], minutes_ahead: int = 120
+    ) -> list[CalendarEvent]:
+        now = datetime.now(timezone.utc)
+        future_time = now + timedelta(minutes=minutes_ahead)
+        query = (
+            calendar_events.select()
+            .where(
+                sa.and_(
+                    calendar_events.c.room_id.in_(room_ids),
+                    calendar_events.c.is_deleted == False,
+                    calendar_events.c.start_time <= future_time,
+                    calendar_events.c.end_time >= now,
+                )
+            )
+            .order_by(calendar_events.c.start_time.asc())
+        )
+        results = await get_database().fetch_all(query)
+        return [CalendarEvent(**result) for result in results]
+
     async def get_by_id(self, event_id: str) -> CalendarEvent | None:
         query = calendar_events.select().where(calendar_events.c.id == event_id)
         result = await get_database().fetch_one(query)

server/reflector/db/meetings.py

@@ -301,6 +301,23 @@ class MeetingController:
         results = await get_database().fetch_all(query)
         return [Meeting(**result) for result in results]
 
+    async def get_all_active_for_rooms(
+        self, room_ids: list[str], current_time: datetime
+    ) -> list[Meeting]:
+        query = (
+            meetings.select()
+            .where(
+                sa.and_(
+                    meetings.c.room_id.in_(room_ids),
+                    meetings.c.end_date > current_time,
+                    meetings.c.is_active,
+                )
+            )
+            .order_by(meetings.c.end_date.desc())
+        )
+        results = await get_database().fetch_all(query)
+        return [Meeting(**result) for result in results]
+
     async def get_active_by_calendar_event(
         self, room: Room, calendar_event_id: str, current_time: datetime
     ) -> Meeting | None:
@@ -346,27 +363,6 @@ class MeetingController:
             return None
         return Meeting(**result)
 
-    async def get_by_room_and_time_window(
-        self, room: Room, start_date: datetime, end_date: datetime
-    ) -> Meeting | None:
-        """Check if a meeting already exists for this room with the same time window."""
-        query = (
-            meetings.select()
-            .where(
-                sa.and_(
-                    meetings.c.room_id == room.id,
-                    meetings.c.start_date == start_date,
-                    meetings.c.end_date == end_date,
-                    meetings.c.is_active,
-                )
-            )
-            .limit(1)
-        )
-        result = await get_database().fetch_one(query)
-        if not result:
-            return None
-        return Meeting(**result)
-
     async def update_meeting(self, meeting_id: str, **kwargs):
         query = meetings.update().where(meetings.c.id == meeting_id).values(**kwargs)
         await get_database().execute(query)

server/reflector/db/rooms.py

@@ -57,12 +57,6 @@ rooms = sqlalchemy.Table(
         sqlalchemy.String,
         nullable=False,
     ),
-    sqlalchemy.Column(
-        "use_celery",
-        sqlalchemy.Boolean,
-        nullable=False,
-        server_default=false(),
-    ),
     sqlalchemy.Column(
         "skip_consent",
         sqlalchemy.Boolean,
@@ -97,7 +91,6 @@ class Room(BaseModel):
     ics_last_sync: datetime | None = None
     ics_last_etag: str | None = None
     platform: Platform = Field(default_factory=lambda: settings.DEFAULT_VIDEO_PLATFORM)
-    use_celery: bool = False
     skip_consent: bool = False
 
 
@@ -245,6 +238,11 @@ class RoomController:
 
         return room
 
+    async def get_by_names(self, names: list[str]) -> list[Room]:
+        query = rooms.select().where(rooms.c.name.in_(names))
+        results = await get_database().fetch_all(query)
+        return [Room(**r) for r in results]
+
     async def get_ics_enabled(self) -> list[Room]:
         query = rooms.select().where(
             rooms.c.ics_enabled == True, rooms.c.ics_url != None

server/reflector/services/transcript_process.py

@@ -15,14 +15,10 @@ from hatchet_sdk.clients.rest.exceptions import ApiException, NotFoundException
 from hatchet_sdk.clients.rest.models import V1TaskStatus
 
 from reflector.db.recordings import recordings_controller
-from reflector.db.rooms import rooms_controller
 from reflector.db.transcripts import Transcript, transcripts_controller
 from reflector.hatchet.client import HatchetClientManager
 from reflector.logger import logger
 from reflector.pipelines.main_file_pipeline import task_pipeline_file_process
-from reflector.pipelines.main_multitrack_pipeline import (
-    task_pipeline_multitrack_process,
-)
 from reflector.utils.string import NonEmptyString
 
 
@@ -181,124 +177,98 @@ async def dispatch_transcript_processing(
     Returns AsyncResult for Celery tasks, None for Hatchet workflows.
     """
     if isinstance(config, MultitrackProcessingConfig):
-        use_celery = False
-        if config.room_id:
-            room = await rooms_controller.get_by_id(config.room_id)
-            use_celery = room.use_celery if room else False
-
-        use_hatchet = not use_celery
-
-        if use_celery:
-            logger.info(
-                "Room uses legacy Celery processing",
-                room_id=config.room_id,
-                transcript_id=config.transcript_id,
+        # Multitrack processing always uses Hatchet (no Celery fallback)
+        # First check if we can replay (outside transaction since it's read-only)
+        transcript = await transcripts_controller.get_by_id(config.transcript_id)
+        if transcript and transcript.workflow_run_id and not force:
+            can_replay = await HatchetClientManager.can_replay(
+                transcript.workflow_run_id
             )
-
-        if use_hatchet:
-            # First check if we can replay (outside transaction since it's read-only)
-            transcript = await transcripts_controller.get_by_id(config.transcript_id)
-            if transcript and transcript.workflow_run_id and not force:
-                can_replay = await HatchetClientManager.can_replay(
-                    transcript.workflow_run_id
+            if can_replay:
+                await HatchetClientManager.replay_workflow(transcript.workflow_run_id)
+                logger.info(
+                    "Replaying Hatchet workflow",
+                    workflow_id=transcript.workflow_run_id,
                 )
-                if can_replay:
-                    await HatchetClientManager.replay_workflow(
-                        transcript.workflow_run_id
-                    )
-                    logger.info(
-                        "Replaying Hatchet workflow",
-                        workflow_id=transcript.workflow_run_id,
-                    )
-                    return None
-                else:
-                    # Workflow can't replay (CANCELLED, COMPLETED, or 404 deleted)
-                    # Log and proceed to start new workflow
-                    try:
-                        status = await HatchetClientManager.get_workflow_run_status(
-                            transcript.workflow_run_id
-                        )
-                        logger.info(
-                            "Old workflow not replayable, starting new",
-                            old_workflow_id=transcript.workflow_run_id,
-                            old_status=status.value,
-                        )
-                    except NotFoundException:
-                        # Workflow deleted from Hatchet but ID still in DB
-                        logger.info(
-                            "Old workflow not found in Hatchet, starting new",
-                            old_workflow_id=transcript.workflow_run_id,
-                        )
-
-            # Force: cancel old workflow if exists
-            if force and transcript and transcript.workflow_run_id:
-                try:
-                    await HatchetClientManager.cancel_workflow(
-                        transcript.workflow_run_id
-                    )
-                    logger.info(
-                        "Cancelled old workflow (--force)",
-                        workflow_id=transcript.workflow_run_id,
-                    )
-                except NotFoundException:
-                    logger.info(
-                        "Old workflow already deleted (--force)",
-                        workflow_id=transcript.workflow_run_id,
-                    )
-                await transcripts_controller.update(
-                    transcript, {"workflow_run_id": None}
-                )
-
-            # Re-fetch and check for concurrent dispatch (optimistic approach).
-            # No database lock - worst case is duplicate dispatch, but Hatchet
-            # workflows are idempotent so this is acceptable.
-            transcript = await transcripts_controller.get_by_id(config.transcript_id)
-            if transcript and transcript.workflow_run_id:
-                # Another process started a workflow between validation and now
+                return None
+            else:
+                # Workflow can't replay (CANCELLED, COMPLETED, or 404 deleted)
+                # Log and proceed to start new workflow
                 try:
                     status = await HatchetClientManager.get_workflow_run_status(
                         transcript.workflow_run_id
                     )
-                    if status in (V1TaskStatus.RUNNING, V1TaskStatus.QUEUED):
-                        logger.info(
-                            "Concurrent workflow detected, skipping dispatch",
-                            workflow_id=transcript.workflow_run_id,
-                        )
-                        return None
-                except ApiException:
-                    # Workflow might be gone (404) or API issue - proceed with new workflow
-                    pass
+                    logger.info(
+                        "Old workflow not replayable, starting new",
+                        old_workflow_id=transcript.workflow_run_id,
+                        old_status=status.value,
+                    )
+                except NotFoundException:
+                    # Workflow deleted from Hatchet but ID still in DB
+                    logger.info(
+                        "Old workflow not found in Hatchet, starting new",
+                        old_workflow_id=transcript.workflow_run_id,
+                    )
 
-            workflow_id = await HatchetClientManager.start_workflow(
-                workflow_name="DiarizationPipeline",
-                input_data={
-                    "recording_id": config.recording_id,
-                    "tracks": [{"s3_key": k} for k in config.track_keys],
-                    "bucket_name": config.bucket_name,
-                    "transcript_id": config.transcript_id,
-                    "room_id": config.room_id,
-                },
-                additional_metadata={
-                    "transcript_id": config.transcript_id,
-                    "recording_id": config.recording_id,
-                    "daily_recording_id": config.recording_id,
-                },
+        # Force: cancel old workflow if exists
+        if force and transcript and transcript.workflow_run_id:
+            try:
+                await HatchetClientManager.cancel_workflow(transcript.workflow_run_id)
+                logger.info(
+                    "Cancelled old workflow (--force)",
+                    workflow_id=transcript.workflow_run_id,
+                )
+            except NotFoundException:
+                logger.info(
+                    "Old workflow already deleted (--force)",
+                    workflow_id=transcript.workflow_run_id,
+                )
+            await transcripts_controller.update(transcript, {"workflow_run_id": None})
+
+        # Re-fetch and check for concurrent dispatch (optimistic approach).
+        # No database lock - worst case is duplicate dispatch, but Hatchet
+        # workflows are idempotent so this is acceptable.
+        transcript = await transcripts_controller.get_by_id(config.transcript_id)
+        if transcript and transcript.workflow_run_id:
+            # Another process started a workflow between validation and now
+            try:
+                status = await HatchetClientManager.get_workflow_run_status(
+                    transcript.workflow_run_id
+                )
+                if status in (V1TaskStatus.RUNNING, V1TaskStatus.QUEUED):
+                    logger.info(
+                        "Concurrent workflow detected, skipping dispatch",
+                        workflow_id=transcript.workflow_run_id,
+                    )
+                    return None
+            except ApiException:
+                # Workflow might be gone (404) or API issue - proceed with new workflow
+                pass
+
+        workflow_id = await HatchetClientManager.start_workflow(
+            workflow_name="DiarizationPipeline",
+            input_data={
+                "recording_id": config.recording_id,
+                "tracks": [{"s3_key": k} for k in config.track_keys],
+                "bucket_name": config.bucket_name,
+                "transcript_id": config.transcript_id,
+                "room_id": config.room_id,
+            },
+            additional_metadata={
+                "transcript_id": config.transcript_id,
+                "recording_id": config.recording_id,
+                "daily_recording_id": config.recording_id,
+            },
+        )
+
+        if transcript:
+            await transcripts_controller.update(
+                transcript, {"workflow_run_id": workflow_id}
             )
 
-            if transcript:
-                await transcripts_controller.update(
-                    transcript, {"workflow_run_id": workflow_id}
-                )
+        logger.info("Hatchet workflow dispatched", workflow_id=workflow_id)
+        return None
 
-            logger.info("Hatchet workflow dispatched", workflow_id=workflow_id)
-            return None
-
-        # Celery pipeline (durable workflows disabled)
-        return task_pipeline_multitrack_process.delay(
-            transcript_id=config.transcript_id,
-            bucket_name=config.bucket_name,
-            track_keys=config.track_keys,
-        )
     elif isinstance(config, FileProcessingConfig):
         return task_pipeline_file_process.delay(transcript_id=config.transcript_id)
     else:

server/reflector/settings.py

@@ -1,7 +1,7 @@
 from pydantic.types import PositiveInt
 from pydantic_settings import BaseSettings, SettingsConfigDict
 
-from reflector.schemas.platform import WHEREBY_PLATFORM, Platform
+from reflector.schemas.platform import DAILY_PLATFORM, Platform
 from reflector.utils.string import NonEmptyString
 
 
@@ -155,7 +155,7 @@ class Settings(BaseSettings):
         None  # Webhook UUID for this environment. Not used by production code
     )
     # Platform Configuration
-    DEFAULT_VIDEO_PLATFORM: Platform = WHEREBY_PLATFORM
+    DEFAULT_VIDEO_PLATFORM: Platform = DAILY_PLATFORM
 
     # Zulip integration
     ZULIP_REALM: str | None = None

server/reflector/views/rooms.py

@@ -1,4 +1,6 @@
+import asyncio
 import logging
+from collections import defaultdict
 from datetime import datetime, timedelta, timezone
 from enum import Enum
 from typing import Annotated, Any, Literal, Optional
@@ -6,13 +8,14 @@ from typing import Annotated, Any, Literal, Optional
 from fastapi import APIRouter, Depends, HTTPException
 from fastapi_pagination import Page
 from fastapi_pagination.ext.databases import apaginate
-from pydantic import BaseModel
+from pydantic import BaseModel, Field
 from redis.exceptions import LockError
 
 import reflector.auth as auth
 from reflector.db import get_database
 from reflector.db.calendar_events import calendar_events_controller
 from reflector.db.meetings import meetings_controller
+from reflector.db.rooms import Room as DbRoom
 from reflector.db.rooms import rooms_controller
 from reflector.redis_cache import RedisAsyncLock
 from reflector.schemas.platform import Platform
@@ -195,6 +198,73 @@ async def rooms_list(
     return paginated
 
 
+class BulkStatusRequest(BaseModel):
+    room_names: list[str] = Field(max_length=100)
+
+
+class RoomMeetingStatus(BaseModel):
+    active_meetings: list[Meeting]
+    upcoming_events: list[CalendarEventResponse]
+
+
+@router.post("/rooms/meetings/bulk-status", response_model=dict[str, RoomMeetingStatus])
+async def rooms_bulk_meeting_status(
+    request: BulkStatusRequest,
+    user: Annotated[Optional[auth.UserInfo], Depends(auth.current_user_optional)],
+):
+    user_id = user["sub"] if user else None
+
+    all_rooms = await rooms_controller.get_by_names(request.room_names)
+    # Filter to rooms the user can see (owned or shared), matching rooms_list behavior
+    rooms = [
+        r
+        for r in all_rooms
+        if r.is_shared or (user_id is not None and r.user_id == user_id)
+    ]
+    room_by_id: dict[str, DbRoom] = {r.id: r for r in rooms}
+    room_ids = list(room_by_id.keys())
+
+    current_time = datetime.now(timezone.utc)
+    active_meetings, upcoming_events = await asyncio.gather(
+        meetings_controller.get_all_active_for_rooms(room_ids, current_time),
+        calendar_events_controller.get_upcoming_for_rooms(room_ids),
+    )
+
+    # Group by room name
+    active_by_room: dict[str, list[Meeting]] = defaultdict(list)
+    for m in active_meetings:
+        room = room_by_id.get(m.room_id)
+        if not room:
+            continue
+        m.platform = room.platform
+        if user_id != room.user_id and m.platform == "whereby":
+            m.host_room_url = ""
+        active_by_room[room.name].append(
+            Meeting.model_validate(m, from_attributes=True)
+        )
+
+    upcoming_by_room: dict[str, list[CalendarEventResponse]] = defaultdict(list)
+    for e in upcoming_events:
+        room = room_by_id.get(e.room_id)
+        if not room:
+            continue
+        if user_id != room.user_id:
+            e.description = None
+            e.attendees = None
+        upcoming_by_room[room.name].append(
+            CalendarEventResponse.model_validate(e, from_attributes=True)
+        )
+
+    result: dict[str, RoomMeetingStatus] = {}
+    for name in request.room_names:
+        result[name] = RoomMeetingStatus(
+            active_meetings=active_by_room.get(name, []),
+            upcoming_events=upcoming_by_room.get(name, []),
+        )
+
+    return result
+
+
 @router.get("/rooms/{room_id}", response_model=RoomDetails)
 async def rooms_get(
     room_id: str,

server/reflector/worker/ics_sync.py

@@ -5,7 +5,7 @@ from celery import shared_task
 from celery.utils.log import get_task_logger
 
 from reflector.asynctask import asynctask
-from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
+from reflector.db.calendar_events import calendar_events_controller
 from reflector.db.meetings import meetings_controller
 from reflector.db.rooms import Room, rooms_controller
 from reflector.redis_cache import RedisAsyncLock
@@ -83,9 +83,10 @@ def _should_sync(room) -> bool:
     return time_since_sync.total_seconds() >= room.ics_fetch_interval
 
 
-async def create_upcoming_meetings_for_event(
-    event: CalendarEvent, create_window: datetime, room: Room
-):
+MEETING_DEFAULT_DURATION = timedelta(hours=1)
+
+
+async def create_upcoming_meetings_for_event(event, create_window, room: Room):
     if event.start_time <= create_window:
         return
     existing_meeting = await meetings_controller.get_by_calendar_event(event.id, room)
@@ -93,21 +94,6 @@ async def create_upcoming_meetings_for_event(
     if existing_meeting:
         return
 
-    # Prevent duplicate meetings from aggregated calendar feeds
-    # (e.g. same event appears with different UIDs from Cal.com and Google Calendar)
-    end_date = event.end_time
-    existing_by_time = await meetings_controller.get_by_room_and_time_window(
-        room, event.start_time, end_date
-    )
-    if existing_by_time:
-        logger.info(
-            "Skipping duplicate calendar event - meeting already exists for this time window",
-            room_id=room.id,
-            event_id=event.id,
-            existing_meeting_id=existing_by_time.id,
-        )
-        return
-
     logger.info(
         "Pre-creating meeting for calendar event",
         room_id=room.id,
@@ -116,6 +102,8 @@ async def create_upcoming_meetings_for_event(
     )
 
     try:
+        end_date = event.end_time or (event.start_time + MEETING_DEFAULT_DURATION)
+
         client = create_platform_client(room.platform)
 
         meeting_data = await client.create_meeting(

server/reflector/worker/process.py

@@ -27,9 +27,6 @@ from reflector.db.transcripts import (
 from reflector.hatchet.client import HatchetClientManager
 from reflector.pipelines.main_file_pipeline import task_pipeline_file_process
 from reflector.pipelines.main_live_pipeline import asynctask
-from reflector.pipelines.main_multitrack_pipeline import (
-    task_pipeline_multitrack_process,
-)
 from reflector.pipelines.topic_processing import EmptyPipeline
 from reflector.processors import AudioFileWriterProcessor
 from reflector.processors.audio_waveform_processor import AudioWaveformProcessor
@@ -351,49 +348,29 @@ async def _process_multitrack_recording_inner(
             room_id=room.id,
         )
 
-    use_celery = room and room.use_celery
-    use_hatchet = not use_celery
-
-    if use_celery:
-        logger.info(
-            "Room uses legacy Celery processing",
-            room_id=room.id,
-            transcript_id=transcript.id,
-        )
-
-    if use_hatchet:
-        workflow_id = await HatchetClientManager.start_workflow(
-            workflow_name="DiarizationPipeline",
-            input_data={
-                "recording_id": recording_id,
-                "tracks": [{"s3_key": k} for k in filter_cam_audio_tracks(track_keys)],
-                "bucket_name": bucket_name,
-                "transcript_id": transcript.id,
-                "room_id": room.id,
-            },
-            additional_metadata={
-                "transcript_id": transcript.id,
-                "recording_id": recording_id,
-                "daily_recording_id": recording_id,
-            },
-        )
-        logger.info(
-            "Started Hatchet workflow",
-            workflow_id=workflow_id,
-            transcript_id=transcript.id,
-        )
-
-        await transcripts_controller.update(
-            transcript, {"workflow_run_id": workflow_id}
-        )
-        return
-
-    # Celery pipeline (runs when durable workflows disabled)
-    task_pipeline_multitrack_process.delay(
-        transcript_id=transcript.id,
-        bucket_name=bucket_name,
-        track_keys=filter_cam_audio_tracks(track_keys),
+    # Multitrack processing always uses Hatchet (no Celery fallback)
+    workflow_id = await HatchetClientManager.start_workflow(
+        workflow_name="DiarizationPipeline",
+        input_data={
+            "recording_id": recording_id,
+            "tracks": [{"s3_key": k} for k in filter_cam_audio_tracks(track_keys)],
+            "bucket_name": bucket_name,
+            "transcript_id": transcript.id,
+            "room_id": room.id,
+        },
+        additional_metadata={
+            "transcript_id": transcript.id,
+            "recording_id": recording_id,
+            "daily_recording_id": recording_id,
+        },
     )
+    logger.info(
+        "Started Hatchet workflow",
+        workflow_id=workflow_id,
+        transcript_id=transcript.id,
+    )
+
+    await transcripts_controller.update(transcript, {"workflow_run_id": workflow_id})
 
 
 @shared_task
@@ -1072,66 +1049,43 @@ async def reprocess_failed_daily_recordings():
                 )
                 continue
 
-            use_celery = room and room.use_celery
-            use_hatchet = not use_celery
-
-            if use_hatchet:
-                if not transcript:
-                    logger.warning(
-                        "No transcript for Hatchet reprocessing, skipping",
-                        recording_id=recording.id,
-                    )
-                    continue
-
-                workflow_id = await HatchetClientManager.start_workflow(
-                    workflow_name="DiarizationPipeline",
-                    input_data={
-                        "recording_id": recording.id,
-                        "tracks": [
-                            {"s3_key": k}
-                            for k in filter_cam_audio_tracks(recording.track_keys)
-                        ],
-                        "bucket_name": bucket_name,
-                        "transcript_id": transcript.id,
-                        "room_id": room.id if room else None,
-                    },
-                    additional_metadata={
-                        "transcript_id": transcript.id,
-                        "recording_id": recording.id,
-                        "reprocess": True,
-                    },
-                )
-                await transcripts_controller.update(
-                    transcript, {"workflow_run_id": workflow_id}
-                )
-
-                logger.info(
-                    "Queued Daily recording for Hatchet reprocessing",
+            # Multitrack reprocessing always uses Hatchet (no Celery fallback)
+            if not transcript:
+                logger.warning(
+                    "No transcript for Hatchet reprocessing, skipping",
                     recording_id=recording.id,
-                    workflow_id=workflow_id,
-                    room_name=meeting.room_name,
-                    track_count=len(recording.track_keys),
-                )
-            else:
-                logger.info(
-                    "Queueing Daily recording for Celery reprocessing",
-                    recording_id=recording.id,
-                    room_name=meeting.room_name,
-                    track_count=len(recording.track_keys),
-                    transcript_status=transcript.status if transcript else None,
                 )
+                continue
 
-                # For reprocessing, pass actual recording time (though it's ignored - see _process_multitrack_recording_inner)
-                # Reprocessing uses recording.meeting_id directly instead of time-based matching
-                recording_start_ts = int(recording.recorded_at.timestamp())
+            workflow_id = await HatchetClientManager.start_workflow(
+                workflow_name="DiarizationPipeline",
+                input_data={
+                    "recording_id": recording.id,
+                    "tracks": [
+                        {"s3_key": k}
+                        for k in filter_cam_audio_tracks(recording.track_keys)
+                    ],
+                    "bucket_name": bucket_name,
+                    "transcript_id": transcript.id,
+                    "room_id": room.id if room else None,
+                },
+                additional_metadata={
+                    "transcript_id": transcript.id,
+                    "recording_id": recording.id,
+                    "reprocess": True,
+                },
+            )
+            await transcripts_controller.update(
+                transcript, {"workflow_run_id": workflow_id}
+            )
 
-                process_multitrack_recording.delay(
-                    bucket_name=bucket_name,
-                    daily_room_name=meeting.room_name,
-                    recording_id=recording.id,
-                    track_keys=recording.track_keys,
-                    recording_start_ts=recording_start_ts,
-                )
+            logger.info(
+                "Queued Daily recording for Hatchet reprocessing",
+                recording_id=recording.id,
+                workflow_id=workflow_id,
+                room_name=meeting.room_name,
+                track_count=len(recording.track_keys),
+            )
 
             reprocessed_count += 1
 

server/tests/conftest.py

@@ -4,7 +4,7 @@ from unittest.mock import patch
 
 import pytest
 
-from reflector.schemas.platform import WHEREBY_PLATFORM
+from reflector.schemas.platform import DAILY_PLATFORM, WHEREBY_PLATFORM
 
 
 @pytest.fixture(scope="session", autouse=True)
@@ -14,6 +14,7 @@ def register_mock_platform():
     from reflector.video_platforms.registry import register_platform
 
     register_platform(WHEREBY_PLATFORM, MockPlatformClient)
+    register_platform(DAILY_PLATFORM, MockPlatformClient)
     yield
 
 

server/tests/test_ics_dedup.py

@@ -1,190 +0,0 @@
-from datetime import datetime, timedelta, timezone
-from unittest.mock import AsyncMock, patch
-
-import pytest
-
-from reflector.db import get_database
-from reflector.db.calendar_events import CalendarEvent, calendar_events_controller
-from reflector.db.meetings import meetings
-from reflector.db.rooms import rooms_controller
-from reflector.worker.ics_sync import create_upcoming_meetings_for_event
-
-
-@pytest.mark.asyncio
-async def test_duplicate_calendar_event_does_not_create_duplicate_meeting():
-    """When an aggregated ICS feed contains the same event with different UIDs
-    (e.g. Cal.com UID + Google Calendar UUID), only one meeting should be created."""
-
-    room = await rooms_controller.add(
-        name="dedup-test-room",
-        user_id="test-user",
-        zulip_auto_post=False,
-        zulip_stream="",
-        zulip_topic="",
-        is_locked=False,
-        room_mode="normal",
-        recording_type="cloud",
-        recording_trigger="automatic-2nd-participant",
-        is_shared=False,
-        ics_url="https://calendar.example.com/dedup.ics",
-        ics_enabled=True,
-    )
-
-    now = datetime.now(timezone.utc)
-    start_time = now + timedelta(hours=1)
-    end_time = now + timedelta(hours=2)
-
-    # Create first calendar event (Cal.com UID)
-    event1 = await calendar_events_controller.upsert(
-        CalendarEvent(
-            room_id=room.id,
-            ics_uid="abc123@Cal.com",
-            title="Team Standup",
-            start_time=start_time,
-            end_time=end_time,
-        )
-    )
-
-    # create_window must be before start_time for the function to proceed
-    create_window = now - timedelta(minutes=6)
-
-    # Create meeting for event1
-    with patch(
-        "reflector.worker.ics_sync.create_platform_client"
-    ) as mock_platform_factory:
-        mock_client = AsyncMock()
-
-        async def mock_create_meeting_1(room_name_prefix, *, end_date, room):
-            return AsyncMock(
-                meeting_id="meeting-1",
-                room_name="dedup-test-room-abc",
-                room_url="https://mock.video/dedup-test-room-abc",
-                host_room_url="https://mock.video/dedup-test-room-abc?host=true",
-            )
-
-        mock_client.create_meeting = mock_create_meeting_1
-        mock_client.upload_logo = AsyncMock()
-        mock_platform_factory.return_value = mock_client
-
-        await create_upcoming_meetings_for_event(event1, create_window, room)
-
-    # Verify meeting was created
-    results = await get_database().fetch_all(
-        meetings.select().where(meetings.c.room_id == room.id)
-    )
-    assert len(results) == 1, f"Expected 1 meeting, got {len(results)}"
-
-    # Create second calendar event with different UID but same time window (Google Calendar UUID)
-    event2 = await calendar_events_controller.upsert(
-        CalendarEvent(
-            room_id=room.id,
-            ics_uid="550e8400-e29b-41d4-a716-446655440000",
-            title="Team Standup",
-            start_time=start_time,
-            end_time=end_time,
-        )
-    )
-
-    # Try to create meeting for event2 - should be skipped due to dedup
-    with patch(
-        "reflector.worker.ics_sync.create_platform_client"
-    ) as mock_platform_factory:
-        mock_client = AsyncMock()
-        create_meeting_called = False
-
-        async def mock_create_meeting_2(room_name_prefix, *, end_date, room):
-            nonlocal create_meeting_called
-            create_meeting_called = True
-
-        mock_client.create_meeting = mock_create_meeting_2
-        mock_client.upload_logo = AsyncMock()
-        mock_platform_factory.return_value = mock_client
-
-        await create_upcoming_meetings_for_event(event2, create_window, room)
-
-        # Platform client should NOT have been called for the duplicate
-        assert (
-            not create_meeting_called
-        ), "create_meeting should not be called for duplicate"
-
-    # Verify still only 1 meeting
-    results = await get_database().fetch_all(
-        meetings.select().where(meetings.c.room_id == room.id)
-    )
-    assert len(results) == 1, f"Expected 1 meeting after dedup, got {len(results)}"
-
-
-@pytest.mark.asyncio
-async def test_different_time_windows_create_separate_meetings():
-    """Events at different times should create separate meetings, even if titles match."""
-
-    room = await rooms_controller.add(
-        name="dedup-diff-time-room",
-        user_id="test-user",
-        zulip_auto_post=False,
-        zulip_stream="",
-        zulip_topic="",
-        is_locked=False,
-        room_mode="normal",
-        recording_type="cloud",
-        recording_trigger="automatic-2nd-participant",
-        is_shared=False,
-        ics_url="https://calendar.example.com/dedup2.ics",
-        ics_enabled=True,
-    )
-
-    now = datetime.now(timezone.utc)
-    create_window = now - timedelta(minutes=6)
-
-    # Event 1: 1-2pm
-    event1 = await calendar_events_controller.upsert(
-        CalendarEvent(
-            room_id=room.id,
-            ics_uid="event-morning@Cal.com",
-            title="Team Standup",
-            start_time=now + timedelta(hours=1),
-            end_time=now + timedelta(hours=2),
-        )
-    )
-
-    # Event 2: 3-4pm (different time)
-    event2 = await calendar_events_controller.upsert(
-        CalendarEvent(
-            room_id=room.id,
-            ics_uid="event-afternoon@Cal.com",
-            title="Team Standup",
-            start_time=now + timedelta(hours=3),
-            end_time=now + timedelta(hours=4),
-        )
-    )
-
-    with patch(
-        "reflector.worker.ics_sync.create_platform_client"
-    ) as mock_platform_factory:
-        mock_client = AsyncMock()
-
-        call_count = 0
-
-        async def mock_create_meeting(room_name_prefix, *, end_date, room):
-            nonlocal call_count
-            call_count += 1
-            return AsyncMock(
-                meeting_id=f"meeting-{call_count}",
-                room_name=f"dedup-diff-time-room-{call_count}",
-                room_url=f"https://mock.video/dedup-diff-time-room-{call_count}",
-                host_room_url=f"https://mock.video/dedup-diff-time-room-{call_count}?host=true",
-            )
-
-        mock_client.create_meeting = mock_create_meeting
-        mock_client.upload_logo = AsyncMock()
-        mock_platform_factory.return_value = mock_client
-
-        await create_upcoming_meetings_for_event(event1, create_window, room)
-        await create_upcoming_meetings_for_event(event2, create_window, room)
-
-    results = await get_database().fetch_all(
-        meetings.select().where(meetings.c.room_id == room.id)
-    )
-    assert (
-        len(results) == 2
-    ), f"Expected 2 meetings for different times, got {len(results)}"

server/tests/test_transcripts_process.py

@@ -1,6 +1,6 @@
 import asyncio
 import time
-from unittest.mock import patch
+from unittest.mock import AsyncMock, patch
 
 import pytest
 from httpx import ASGITransport, AsyncClient
@@ -142,17 +142,17 @@ async def test_whereby_recording_uses_file_pipeline(client):
             "reflector.services.transcript_process.task_pipeline_file_process"
         ) as mock_file_pipeline,
         patch(
-            "reflector.services.transcript_process.task_pipeline_multitrack_process"
-        ) as mock_multitrack_pipeline,
+            "reflector.services.transcript_process.HatchetClientManager"
+        ) as mock_hatchet,
     ):
         response = await client.post(f"/transcripts/{transcript.id}/process")
 
         assert response.status_code == 200
         assert response.json()["status"] == "ok"
 
-        # Whereby recordings should use file pipeline
+        # Whereby recordings should use file pipeline, not Hatchet
         mock_file_pipeline.delay.assert_called_once_with(transcript_id=transcript.id)
-        mock_multitrack_pipeline.delay.assert_not_called()
+        mock_hatchet.start_workflow.assert_not_called()
 
 
 @pytest.mark.usefixtures("setup_database")
@@ -177,8 +177,6 @@ async def test_dailyco_recording_uses_multitrack_pipeline(client):
         recording_trigger="automatic-2nd-participant",
         is_shared=False,
     )
-    # Force Celery backend for test
-    await rooms_controller.update(room, {"use_celery": True})
 
     transcript = await transcripts_controller.add(
         "",
@@ -213,18 +211,23 @@ async def test_dailyco_recording_uses_multitrack_pipeline(client):
             "reflector.services.transcript_process.task_pipeline_file_process"
         ) as mock_file_pipeline,
         patch(
-            "reflector.services.transcript_process.task_pipeline_multitrack_process"
-        ) as mock_multitrack_pipeline,
+            "reflector.services.transcript_process.HatchetClientManager"
+        ) as mock_hatchet,
     ):
+        mock_hatchet.start_workflow = AsyncMock(return_value="test-workflow-id")
+
         response = await client.post(f"/transcripts/{transcript.id}/process")
 
         assert response.status_code == 200
         assert response.json()["status"] == "ok"
 
-        # Daily.co multitrack recordings should use multitrack pipeline
-        mock_multitrack_pipeline.delay.assert_called_once_with(
-            transcript_id=transcript.id,
-            bucket_name="daily-bucket",
-            track_keys=track_keys,
-        )
+        # Daily.co multitrack recordings should use Hatchet workflow
+        mock_hatchet.start_workflow.assert_called_once()
+        call_kwargs = mock_hatchet.start_workflow.call_args.kwargs
+        assert call_kwargs["workflow_name"] == "DiarizationPipeline"
+        assert call_kwargs["input_data"]["transcript_id"] == transcript.id
+        assert call_kwargs["input_data"]["bucket_name"] == "daily-bucket"
+        assert call_kwargs["input_data"]["tracks"] == [
+            {"s3_key": k} for k in track_keys
+        ]
         mock_file_pipeline.delay.assert_not_called()

www/app/[roomName]/components/DailyRoom.tsx

@@ -8,7 +8,7 @@ import {
   useRef,
   useState,
 } from "react";
-import { Box, Spinner, Center, Text, Button, VStack } from "@chakra-ui/react";
+import { Box, Spinner, Center, Text } from "@chakra-ui/react";
 import { useRouter, useParams } from "next/navigation";
 import DailyIframe, {
   DailyCall,
@@ -16,13 +16,10 @@ import DailyIframe, {
   DailyCustomTrayButton,
   DailyCustomTrayButtons,
   DailyEventObjectCustomButtonClick,
-  DailyEventObjectFatalError,
-  DailyFatalErrorType,
   DailyFactoryOptions,
   DailyParticipantsObject,
 } from "@daily-co/daily-js";
 import type { components } from "../../reflector-api";
-import { printApiError, ApiError } from "../../api/_error";
 import { useAuth } from "../../lib/AuthProvider";
 import { useConsentDialog } from "../../lib/consent";
 import {
@@ -48,63 +45,6 @@ const RAW_TRACKS_NAMESPACE = "a1b2c3d4-e5f6-7890-abcd-ef1234567890";
 const RECORDING_START_DELAY_MS = 2000;
 const RECORDING_START_MAX_RETRIES = 5;
 
-const FATAL_ERROR_MESSAGES: Partial<
-  Record<DailyFatalErrorType, { message: string; rejoinable?: boolean }>
-> = {
-  "connection-error": {
-    message: "Connection lost. Please check your network.",
-    rejoinable: true,
-  },
-  "exp-room": { message: "The meeting time has ended." },
-  "exp-token": { message: "Your session has expired.", rejoinable: true },
-  ejected: { message: "You were removed from this meeting." },
-  "meeting-full": { message: "This meeting is full." },
-  "not-allowed": { message: "You are not allowed to join this meeting." },
-  "nbf-room": { message: "This meeting hasn't started yet." },
-  "nbf-token": { message: "This meeting hasn't started yet." },
-  "no-room": { message: "This room does not exist." },
-  "end-of-life": { message: "This meeting room is no longer available." },
-};
-
-function FatalErrorScreen({
-  error,
-  roomName,
-}: {
-  error: FatalError;
-  roomName: string;
-}) {
-  const router = useRouter();
-  const info =
-    error.type !== "unknown" ? FATAL_ERROR_MESSAGES[error.type] : undefined;
-  const message = info?.message ?? `Something went wrong: ${error.message}`;
-  const rejoinable = info?.rejoinable ?? false;
-
-  return (
-    <Center width="100vw" height="100vh">
-      <VStack gap={4}>
-        <Text color="red.500">{message}</Text>
-        {rejoinable ? (
-          <>
-            <Button onClick={() => window.location.reload()}>
-              Try Rejoining
-            </Button>
-            <Button
-              variant="outline"
-              onClick={() => router.push(`/${roomName}`)}
-            >
-              Leave
-            </Button>
-          </>
-        ) : (
-          <Button onClick={() => router.push(`/${roomName}`)}>
-            Back to Room
-          </Button>
-        )}
-      </VStack>
-    </Center>
-  );
-}
-
 type Meeting = components["schemas"]["Meeting"];
 type Room = components["schemas"]["RoomDetails"];
 
@@ -142,8 +82,6 @@ const USE_FRAME_INIT_STATE = {
   joined: false as boolean,
 } as const;
 
-type FatalError = { type: DailyFatalErrorType | "unknown"; message: string };
-
 // Daily js and not Daily react used right now because daily-js allows for prebuild interface vs. -react is customizable but has no nice defaults
 const useFrame = (
   container: HTMLDivElement | null,
@@ -151,7 +89,6 @@ const useFrame = (
     onLeftMeeting: () => void;
     onCustomButtonClick: (ev: DailyEventObjectCustomButtonClick) => void;
     onJoinMeeting: () => void;
-    onError: (ev: DailyEventObjectFatalError) => void;
   },
 ) => {
   const [{ frame, joined }, setState] = useState(USE_FRAME_INIT_STATE);
@@ -197,7 +134,6 @@ const useFrame = (
     if (!frame) return;
     frame.on("left-meeting", cbs.onLeftMeeting);
     frame.on("custom-button-click", cbs.onCustomButtonClick);
-    frame.on("error", cbs.onError);
     const joinCb = () => {
       if (!frame) {
         console.error("frame is null in joined-meeting callback");
@@ -209,7 +145,6 @@ const useFrame = (
     return () => {
       frame.off("left-meeting", cbs.onLeftMeeting);
       frame.off("custom-button-click", cbs.onCustomButtonClick);
-      frame.off("error", cbs.onError);
       frame.off("joined-meeting", joinCb);
     };
   }, [frame, cbs]);
@@ -253,7 +188,6 @@ export default function DailyRoom({ meeting, room }: DailyRoomProps) {
   const joinMutation = useRoomJoinMeeting();
   const startRecordingMutation = useMeetingStartRecording();
   const [joinedMeeting, setJoinedMeeting] = useState<Meeting | null>(null);
-  const [fatalError, setFatalError] = useState<FatalError | null>(null);
 
   // Generate deterministic instanceIds so all participants use SAME IDs
   const cloudInstanceId = parseNonEmptyString(meeting.id);
@@ -300,18 +234,8 @@ export default function DailyRoom({ meeting, room }: DailyRoomProps) {
   const roomUrl = joinedMeeting?.room_url;
 
   const handleLeave = useCallback(() => {
-    // If a fatal error occurred, don't redirect — let the error UI show
-    if (fatalError) return;
     router.push("/browse");
-  }, [router, fatalError]);
-
-  const handleError = useCallback((ev: DailyEventObjectFatalError) => {
-    const error: FatalError = {
-      type: ev.error?.type ?? "unknown",
-      message: ev.errorMsg,
-    };
-    setFatalError(error);
-  }, []);
+  }, [router]);
 
   const handleCustomButtonClick = useCallback(
     (ev: DailyEventObjectCustomButtonClick) => {
@@ -400,7 +324,6 @@ export default function DailyRoom({ meeting, room }: DailyRoomProps) {
     onLeftMeeting: handleLeave,
     onCustomButtonClick: handleCustomButtonClick,
     onJoinMeeting: handleFrameJoinMeeting,
-    onError: handleError,
   });
 
   useEffect(() => {
@@ -457,27 +380,13 @@ export default function DailyRoom({ meeting, room }: DailyRoomProps) {
   }
 
   if (joinMutation.isError) {
-    const apiDetail = printApiError(
-      joinMutation.error as /*ref 095959E6-01CC-4CF0-B3A9-F65F12F046D3*/ ApiError,
-    );
     return (
       <Center width="100vw" height="100vh">
-        <VStack gap={4}>
-          <Text color="red.500">
-            {apiDetail ?? "Failed to join meeting. Please try again."}
-          </Text>
-          <Button onClick={() => router.push(`/${roomName}`)}>
-            Back to Room
-          </Button>
-        </VStack>
+        <Text color="red.500">Failed to join meeting. Please try again.</Text>
       </Center>
     );
   }
 
-  if (fatalError) {
-    return <FatalErrorScreen error={fatalError} roomName={roomName} />;
-  }
-
   if (!roomUrl) {
     return null;
   }

www/app/lib/__tests__/meetingStatusBatcher.test.tsx

@@ -0,0 +1,217 @@
+import "@testing-library/jest-dom";
+
+// --- Module mocks (hoisted before imports) ---
+
+jest.mock("../apiClient", () => ({
+  client: {
+    GET: jest.fn(),
+    POST: jest.fn(),
+    PUT: jest.fn(),
+    PATCH: jest.fn(),
+    DELETE: jest.fn(),
+    use: jest.fn(),
+  },
+  $api: {
+    useQuery: jest.fn(),
+    useMutation: jest.fn(),
+    queryOptions: (method: string, path: string, init?: unknown) =>
+      init === undefined
+        ? { queryKey: [method, path] }
+        : { queryKey: [method, path, init] },
+  },
+  API_URL: "http://test",
+  WEBSOCKET_URL: "ws://test",
+  configureApiAuth: jest.fn(),
+}));
+
+jest.mock("../AuthProvider", () => ({
+  useAuth: () => ({
+    status: "authenticated" as const,
+    accessToken: "test-token",
+    accessTokenExpires: Date.now() + 3600000,
+    user: { id: "user1", name: "Test User" },
+    update: jest.fn(),
+    signIn: jest.fn(),
+    signOut: jest.fn(),
+    lastUserId: "user1",
+  }),
+}));
+
+// Recreate the batcher with a 0ms window. setTimeout(fn, 0) defers to the next
+// macrotask boundary — after all synchronous React rendering completes. All
+// useQuery queryFns fire within the same macrotask, so they all queue into one
+// batch before the timer fires. This is deterministic and avoids fake timers.
+jest.mock("../meetingStatusBatcher", () => {
+  const actual = jest.requireActual("../meetingStatusBatcher");
+  return {
+    ...actual,
+    meetingStatusBatcher: actual.createMeetingStatusBatcher(0),
+  };
+});
+
+// --- Imports (after mocks) ---
+
+import React from "react";
+import { render, waitFor, screen } from "@testing-library/react";
+import { QueryClient, QueryClientProvider } from "@tanstack/react-query";
+import { useRoomActiveMeetings, useRoomUpcomingMeetings } from "../apiHooks";
+import { client } from "../apiClient";
+import { ErrorProvider } from "../../(errors)/errorContext";
+
+const mockClient = client as { POST: jest.Mock };
+
+// --- Helpers ---
+
+function mockBulkStatusEndpoint(
+  roomData?: Record<
+    string,
+    { active_meetings: unknown[]; upcoming_events: unknown[] }
+  >,
+) {
+  mockClient.POST.mockImplementation(
+    async (_path: string, options: { body: { room_names: string[] } }) => {
+      const roomNames: string[] = options.body.room_names;
+      const src = roomData ?? {};
+      const data = Object.fromEntries(
+        roomNames.map((name) => [
+          name,
+          src[name] ?? { active_meetings: [], upcoming_events: [] },
+        ]),
+      );
+      return { data, error: undefined, response: {} };
+    },
+  );
+}
+
+// --- Test component: renders N room cards, each using both hooks ---
+
+function RoomCard({ roomName }: { roomName: string }) {
+  const active = useRoomActiveMeetings(roomName);
+  const upcoming = useRoomUpcomingMeetings(roomName);
+
+  if (active.isLoading || upcoming.isLoading) {
+    return <div data-testid={`room-${roomName}`}>loading</div>;
+  }
+
+  return (
+    <div data-testid={`room-${roomName}`}>
+      {active.data?.length ?? 0} active, {upcoming.data?.length ?? 0} upcoming
+    </div>
+  );
+}
+
+function RoomList({ roomNames }: { roomNames: string[] }) {
+  return (
+    <>
+      {roomNames.map((name) => (
+        <RoomCard key={name} roomName={name} />
+      ))}
+    </>
+  );
+}
+
+function createWrapper() {
+  const queryClient = new QueryClient({
+    defaultOptions: {
+      queries: { retry: false },
+    },
+  });
+  return function Wrapper({ children }: { children: React.ReactNode }) {
+    return (
+      <QueryClientProvider client={queryClient}>
+        <ErrorProvider>{children}</ErrorProvider>
+      </QueryClientProvider>
+    );
+  };
+}
+
+// --- Tests ---
+
+describe("meeting status batcher integration", () => {
+  afterEach(() => jest.clearAllMocks());
+
+  it("batches multiple room queries into a single POST request", async () => {
+    const rooms = Array.from({ length: 10 }, (_, i) => `room-${i}`);
+
+    mockBulkStatusEndpoint();
+
+    render(<RoomList roomNames={rooms} />, { wrapper: createWrapper() });
+
+    await waitFor(() => {
+      for (const name of rooms) {
+        expect(screen.getByTestId(`room-${name}`)).toHaveTextContent(
+          "0 active, 0 upcoming",
+        );
+      }
+    });
+
+    const postCalls = mockClient.POST.mock.calls.filter(
+      ([path]: [string]) => path === "/v1/rooms/meetings/bulk-status",
+    );
+
+    // Without batching this would be 20 calls (2 hooks x 10 rooms).
+    expect(postCalls).toHaveLength(1);
+
+    // The single call should contain all 10 rooms (deduplicated)
+    const requestedRooms: string[] = postCalls[0][1].body.room_names;
+    for (const name of rooms) {
+      expect(requestedRooms).toContain(name);
+    }
+  });
+
+  it("batcher fetcher returns room-specific data", async () => {
+    const {
+      meetingStatusBatcher: batcher,
+    } = require("../meetingStatusBatcher");
+
+    mockBulkStatusEndpoint({
+      "room-a": {
+        active_meetings: [{ id: "m1", room_name: "room-a" }],
+        upcoming_events: [],
+      },
+      "room-b": {
+        active_meetings: [],
+        upcoming_events: [{ id: "e1", title: "Standup" }],
+      },
+    });
+
+    const [resultA, resultB] = await Promise.all([
+      batcher.fetch("room-a"),
+      batcher.fetch("room-b"),
+    ]);
+
+    expect(mockClient.POST).toHaveBeenCalledTimes(1);
+    expect(resultA.active_meetings).toEqual([
+      { id: "m1", room_name: "room-a" },
+    ]);
+    expect(resultA.upcoming_events).toEqual([]);
+    expect(resultB.active_meetings).toEqual([]);
+    expect(resultB.upcoming_events).toEqual([{ id: "e1", title: "Standup" }]);
+  });
+
+  it("renders room-specific meeting data through hooks", async () => {
+    mockBulkStatusEndpoint({
+      "room-a": {
+        active_meetings: [{ id: "m1", room_name: "room-a" }],
+        upcoming_events: [],
+      },
+      "room-b": {
+        active_meetings: [],
+        upcoming_events: [{ id: "e1", title: "Standup" }],
+      },
+    });
+
+    render(<RoomList roomNames={["room-a", "room-b"]} />, {
+      wrapper: createWrapper(),
+    });
+
+    await waitFor(() => {
+      expect(screen.getByTestId("room-room-a")).toHaveTextContent(
+        "1 active, 0 upcoming",
+      );
+      expect(screen.getByTestId("room-room-b")).toHaveTextContent(
+        "0 active, 1 upcoming",
+      );
+    });
+  });
+});

www/app/lib/apiHooks.ts

@@ -2,14 +2,14 @@
 
 import { $api } from "./apiClient";
 import { useError } from "../(errors)/errorContext";
-import { QueryClient, useQueryClient } from "@tanstack/react-query";
+import { QueryClient, useQuery, useQueryClient } from "@tanstack/react-query";
 import type { components } from "../reflector-api";
 import { useAuth } from "./AuthProvider";
+import { meetingStatusBatcher } from "./meetingStatusBatcher";
 import { MeetingId } from "./types";
 import { NonEmptyString } from "./utils";
 
 /*
- * ref 095959E6-01CC-4CF0-B3A9-F65F12F046D3
  * XXX error types returned from the hooks are not always correct; declared types are ValidationError but real type could be string or any other
  * this is either a limitation or incorrect usage of Python json schema generator
  * or, limitation or incorrect usage of .d type generator from json schema
@@ -698,15 +698,7 @@ export function useRoomsCreateMeeting() {
           queryKey: $api.queryOptions("get", "/v1/rooms").queryKey,
         }),
         queryClient.invalidateQueries({
-          queryKey: $api.queryOptions(
-            "get",
-            "/v1/rooms/{room_name}/meetings/active" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_ACTIVE_PATH_PARTIAL}`,
-            {
-              params: {
-                path: { room_name: roomName },
-              },
-            },
-          ).queryKey,
+          queryKey: meetingStatusKeys.active(roomName),
         }),
       ]);
     },
@@ -735,42 +727,39 @@ export function useRoomGetByName(roomName: string | null) {
 export function useRoomUpcomingMeetings(roomName: string | null) {
   const { isAuthenticated } = useAuthReady();
 
-  return $api.useQuery(
-    "get",
-    "/v1/rooms/{room_name}/meetings/upcoming" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_UPCOMING_PATH_PARTIAL}`,
-    {
-      params: {
-        path: { room_name: roomName! },
-      },
+  return useQuery({
+    queryKey: meetingStatusKeys.upcoming(roomName!),
+    queryFn: async () => {
+      const result = await meetingStatusBatcher.fetch(roomName!);
+      return result.upcoming_events;
     },
-    {
-      enabled: !!roomName && isAuthenticated,
-    },
-  );
+    enabled: !!roomName && isAuthenticated,
+  });
 }
 
-const MEETINGS_PATH_PARTIAL = "meetings" as const;
-const MEETINGS_ACTIVE_PATH_PARTIAL = `${MEETINGS_PATH_PARTIAL}/active` as const;
-const MEETINGS_UPCOMING_PATH_PARTIAL =
-  `${MEETINGS_PATH_PARTIAL}/upcoming` as const;
-const MEETING_LIST_PATH_PARTIALS = [
-  MEETINGS_ACTIVE_PATH_PARTIAL,
-  MEETINGS_UPCOMING_PATH_PARTIAL,
-];
+// Query keys reuse $api.queryOptions so cache identity matches the original
+// per-room GET endpoints. The actual fetch goes through the batcher, but the
+// keys stay consistent with the rest of the codebase.
+const meetingStatusKeys = {
+  active: (roomName: string) =>
+    $api.queryOptions("get", "/v1/rooms/{room_name}/meetings/active", {
+      params: { path: { room_name: roomName } },
+    }).queryKey,
+  upcoming: (roomName: string) =>
+    $api.queryOptions("get", "/v1/rooms/{room_name}/meetings/upcoming", {
+      params: { path: { room_name: roomName } },
+    }).queryKey,
+};
 
 export function useRoomActiveMeetings(roomName: string | null) {
-  return $api.useQuery(
-    "get",
-    "/v1/rooms/{room_name}/meetings/active" satisfies `/v1/rooms/{room_name}/${typeof MEETINGS_ACTIVE_PATH_PARTIAL}`,
-    {
-      params: {
-        path: { room_name: roomName! },
-      },
+  return useQuery({
+    queryKey: meetingStatusKeys.active(roomName!),
+    queryFn: async () => {
+      const result = await meetingStatusBatcher.fetch(roomName!);
+      return result.active_meetings;
     },
-    {
-      enabled: !!roomName,
-    },
-  );
+    enabled: !!roomName,
+  });
 }
 
 export function useRoomGetMeeting(

www/app/lib/meetingStatusBatcher.ts

@@ -0,0 +1,37 @@
+import { create, keyResolver, windowScheduler } from "@yornaath/batshit";
+import { client } from "./apiClient";
+import type { components } from "../reflector-api";
+
+type MeetingStatusResult = {
+  roomName: string;
+  active_meetings: components["schemas"]["Meeting"][];
+  upcoming_events: components["schemas"]["CalendarEventResponse"][];
+};
+
+const BATCH_WINDOW_MS = 10;
+
+export function createMeetingStatusBatcher(windowMs: number = BATCH_WINDOW_MS) {
+  return create({
+    fetcher: async (roomNames: string[]): Promise<MeetingStatusResult[]> => {
+      const unique = [...new Set(roomNames)];
+      const { data, error } = await client.POST(
+        "/v1/rooms/meetings/bulk-status",
+        { body: { room_names: unique } },
+      );
+      if (error || !data) {
+        throw new Error(
+          `bulk-status fetch failed: ${JSON.stringify(error ?? "no data")}`,
+        );
+      }
+      return roomNames.map((name) => ({
+        roomName: name,
+        active_meetings: data[name]?.active_meetings ?? [],
+        upcoming_events: data[name]?.upcoming_events ?? [],
+      }));
+    },
+    resolver: keyResolver("roomName"),
+    scheduler: windowScheduler(windowMs),
+  });
+}
+
+export const meetingStatusBatcher = createMeetingStatusBatcher();

www/app/reflector-api.d.ts

@@ -118,6 +118,23 @@ export interface paths {
     patch?: never;
     trace?: never;
   };
+  "/v1/rooms/meetings/bulk-status": {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    get?: never;
+    put?: never;
+    /** Rooms Bulk Meeting Status */
+    post: operations["v1_rooms_bulk_meeting_status"];
+    delete?: never;
+    options?: never;
+    head?: never;
+    patch?: never;
+    trace?: never;
+  };
   "/v1/rooms/{room_id}": {
     parameters: {
       query?: never;
@@ -799,6 +816,11 @@ export interface components {
        */
       chunk: string;
     };
+    /** BulkStatusRequest */
+    BulkStatusRequest: {
+      /** Room Names */
+      room_names: string[];
+    };
     /** CalendarEventResponse */
     CalendarEventResponse: {
       /** Id */
@@ -1735,6 +1757,13 @@ export interface components {
       /** Webhook Secret */
       webhook_secret: string | null;
     };
+    /** RoomMeetingStatus */
+    RoomMeetingStatus: {
+      /** Active Meetings */
+      active_meetings: components["schemas"]["Meeting"][];
+      /** Upcoming Events */
+      upcoming_events: components["schemas"]["CalendarEventResponse"][];
+    };
     /** RtcOffer */
     RtcOffer: {
       /** Sdp */
@@ -2272,6 +2301,41 @@ export interface operations {
       };
     };
   };
+  v1_rooms_bulk_meeting_status: {
+    parameters: {
+      query?: never;
+      header?: never;
+      path?: never;
+      cookie?: never;
+    };
+    requestBody: {
+      content: {
+        "application/json": components["schemas"]["BulkStatusRequest"];
+      };
+    };
+    responses: {
+      /** @description Successful Response */
+      200: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": {
+            [key: string]: components["schemas"]["RoomMeetingStatus"];
+          };
+        };
+      };
+      /** @description Validation Error */
+      422: {
+        headers: {
+          [name: string]: unknown;
+        };
+        content: {
+          "application/json": components["schemas"]["HTTPValidationError"];
+        };
+      };
+    };
+  };
   v1_rooms_get: {
     parameters: {
       query?: never;

www/jest.config.js

@@ -1,8 +1,22 @@
 module.exports = {
-  preset: "ts-jest",
-  testEnvironment: "node",
+  testEnvironment: "jest-environment-jsdom",
   roots: ["<rootDir>/app"],
-  testMatch: ["**/__tests__/**/*.test.ts"],
-  collectCoverage: true,
-  collectCoverageFrom: ["app/**/*.ts", "!app/**/*.d.ts"],
+  testMatch: ["**/__tests__/**/*.test.ts", "**/__tests__/**/*.test.tsx"],
+  collectCoverage: false,
+  transform: {
+    "^.+\\.[jt]sx?$": [
+      "ts-jest",
+      {
+        tsconfig: {
+          jsx: "react-jsx",
+          module: "esnext",
+          moduleResolution: "bundler",
+          esModuleInterop: true,
+          strict: true,
+          downlevelIteration: true,
+          lib: ["dom", "dom.iterable", "esnext"],
+        },
+      },
+    ],
+  },
 };

www/package.json

@@ -23,6 +23,7 @@
     "@tanstack/react-query": "^5.85.9",
     "@types/ioredis": "^5.0.0",
     "@whereby.com/browser-sdk": "^3.3.4",
+    "@yornaath/batshit": "^0.14.0",
     "autoprefixer": "10.4.20",
     "axios": "^1.8.2",
     "eslint": "^9.33.0",
@@ -61,9 +62,13 @@
   "author": "Andreas <andreas@monadical.com>",
   "license": "All Rights Reserved",
   "devDependencies": {
+    "@testing-library/dom": "^10.4.1",
+    "@testing-library/jest-dom": "^6.9.1",
+    "@testing-library/react": "^16.3.2",
     "@types/jest": "^30.0.0",
     "@types/react": "18.2.20",
     "jest": "^30.1.3",
+    "jest-environment-jsdom": "^30.2.0",
     "openapi-typescript": "^7.9.1",
     "prettier": "^3.0.0",
     "ts-jest": "^29.4.1"